Position Summary

The primary responsibility of the Receptionist is to kindly greet and route visitors while answering and directing incoming calls.

LOCATION

Requires daily onsite attendance; this is not a remote-work position.

Duties & Responsibilities

ESSENTIAL

• Welcomes visitors by greeting them, in person or on the telephone; screening, answering, and referring inquiries.
• Maintains security by following procedures; monitoring logbook; issuing visitor badges. Is responsible for maintenance and troubleshooting of the visitor badge system.
• Directs visitors in person or on the telephone by employee and department directories, providing clear and precise directions.
• Transfers calls to voice mail when appropriate personnel are unavailable and takes and delivers messages via email, if needed.
• Maintains a safe, clean, and organized reception area and complies with procedures, rules, and regulations.
• Maintains continuity among work team by documenting and communicating actions, irregularities, and continuing needs to provide continues coverage.
• Responsible for updating and keeping the front desk guidebook.
• Update and manage OfficeSpace software.
• Create and place nametags as needed.
• Receive, process and delivers incoming / outgoing USPS Mail and courier packages.
• On-site Liaison with Facilities and Landlord for service tickets and maintenance requests.
• Provide other administrative and operation support to the Facilities Department, and to other departments as requested.
• FM Helpdesk management monitor, coordinate and respond to job requests.
• Coordinate with third party suppliers / contractors, including attending quarterly suppliers review meetings, monitoring performance against Key Performance Indicators (KPIs) and Service level Agreements (SLAs).

NON-ESSENTIAL

Project work as required.

Qualifications

REQUIRED

• High School diploma, or equivalent combination of education and experience.
• Minimum six (6) months of front desk and switchboard experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Visio, PowerPoint).

DESIRED

• Working knowledge of Cisco Phone Switchboard (Akkadian)
• Experience with Oracle Systems (PeopleSoft)

KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS

• Excellent oral and written communication skills
• Ability to work in a fast paced environment
• Excellent telephone skills with a thorough knowledge of telephone etiquette
• Professional appearance and demeanor
• Ability to be engaging and welcoming to visitors
• Ability to learn new technical programs.

Receptionist

Houston, TX, United States Trending

Job Description

PRIMARY DUTIES & RESPONSIBILITIES

• Receiving and relaying messages / telephone calls from internal and external sources
• Greeting guests / visitors, documenting information, issuing appropriate security passes Reporting security issues
• Responding to routine inquiries on office location, hours of operation, telephone numbers, e-mail / website addresses
• Prepare packages and contact service for pick up and / or coordinate with NOV mailroom for
• Inter-office mail
• Provide administrative support to CAPS business through Executive Assistants
• Maintain inventory of safety supplies, office supplies, printed supplies, and other miscellaneous supplies
• May coordinate meetings / room bookings. Oversee administrative conference room activities (meeting set-ups, projector, coffee / water, scheduling)
• Effectively process incoming and outgoing mail.
• Receive and sign in all visitors.
• Ordering lunches for meetings and conferences
• Be safety conscious and report any safety hazards to the HSE representative
• Responsible for and the authority to maintain and promote a safe working environment in accordance with the appropriate HSE procedure(s).
• Participate in actions which promote a safety and quality culture within NOV
• Comply with all NOV Company and Quality, Health Safety Environmental polices & procedures
• Ensure compliance of the company’s overall objectives
• Other duties as assigned by management

EDUCATION & EXPERIENCE QUALIFICATIONS

High school diploma / GED or equivalent work experience

JOB REQUIREMENTS

• 1 to 3 years professional office experience
• Solid understanding with MS Word, Excel, and Microsoft Teams
• Good clerical skills (typing, filing, sorting), good speaking voice, ability to handle multiple tasks simultaneously.

Must be able to do extensive walking, bending, stooping, and moderate to heavy lifting

Job Info

• Job Identification20426
• Job CategoryReception
• Posting Date06 / 30 / 2023, 04 : 32 PM
• Job ScheduleFull time
• Job ShiftDay
• Locations 8017 Breen Road, Houston, TX, 77064, US

Similar Jobs

Williams Lea is hiring for a Receptionist for our Houston office to work Monday to Friday 8 : 00 am to 5 : 00 pm!

Pay : $19.00 / hour

Benefits :

• Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
• 401k Retirement Savings Plan Including Employer Match
• Paid Time Off (PTO)
• Life Insurance
• Paid Parental Leave
• Short-term & Long-term Disability
• Healthcare & Dependent Care Flexible Spending Accounts
• Domestic Partner Coverage
• Commuter Benefits
• Legal Assistance
• Employee Assistance Program (EAP)
• Additional Employee Perks and Discounts

Job duties

denotes an essential function )

• Answer incoming calls, received on a multi-line phone system, in a cordial, professional and timely manner. Transfer calls to appropriate individuals.
• Greet clients and visitors to the office with warmth and professionalism. Notify employees of visitor’s arrival when necessary.
• Provide high level services to staff, clients and guests.
• Communicate with manager and client on job or deadline issues.

Handle additional projects as assigned.Handle sensitive and / or confidential document and information.

Job qualifications

High school diploma or equivalent.

Minimum of two-year receptionist, switchboard or administrative assistant experience required preferably in a banking, legal or large corporate environment.

Exceptional customer service skills to effectively great and communicate with callers and visitors.

Ability and willingness to learn in-depth knowledge of the company (the business and employees) to more efficiently handle calls and great visitors.

Ability to work in a fast-paced team environment.

Ability to effectively and professional communication with co-workers and clients.

Attention to detail with an emphasis on accuracy and quality.

Intermediate computer skills including Microsoft Word and Excel

Ability to prioritize work to balance multiple projects and deadlines.

Excellent verbal and written communication skills.

Self-motivated and the ability to multi-task

Who we are : In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.

Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.

We’re always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.

It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic / civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.

Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.

Great opportunity for an energetic and professional Receptionist who enjoys interacting with people and having the first point of contact with customers and guests.

We are currently seeking a Receptionist for our client located in the West Houston – the Energy corridor area. The qualified individual will need to have a minimum of 2+ years of receptionist experience, preferably in a corporate setting.

Responsibilities include :

Answer a multi-line telephone system, take accurate messages, and screen and direct calls in a professional manner.

Greet and screen incoming visitors in a professional manner and promptly notifies appropriate person of their arrival.

Receive, sort, and distribute incoming mail and prepare outgoing mail in a timely manner.

Receive and sign for courier deliveries and distribute to appropriate personnel.

Assist with domestic and international travel arrangements to include accommodations, transportation and a prepared itinerary.

Handled inventory and stock of office and kitchen supplies and miscellaneous items as directed.

Maintain kitchen, printer area, supply / storage rooms, conference room and reception area organized at all times.

Handle all sensitive material with the highest degree of confidentiality.

Provide project specific administrative support when necessary.

Maintain an organized office calendar and schedule meetings and appointments as needed.

Performs other related duties as assigned.

Requirements include :

Minimum of 2+ years of receptionist experience in a corporate setting

Proven tenure through work history

Good communication (oral and written), detail-oriented, efficient, and pro-active skills

Professionalism with strong work ethic and excellent attendance

Qualified individuals are encouraged to apply, send resume in word format via e-mail to [email protected]

Job Title : Bilingual Receptionist

Job Type : Full-time

Job Location : Classic Chevrolet of Houston, 7000 Southwest Freeway, Houston, Tx 77074

Company Overview :

Classic Chevrolet of Houston is a reputable and forward-thinking dealership dedicated to providing exceptional services to its clients.

As a trusted name in the industry, we believe that the foundation of our success lies in the collective efforts of our talented and passionate professionals.

Job Summary :

We are currently seeking a friendly, professional, and efficient Receptionist to join our team. The Receptionist will serve as the face and voice of our company, ensuring visitors and callers receive a positive first impression.

The successful candidate will be responsible for handling incoming calls, greeting visitors, managing mail, and providing general administrative support.

Responsibilities :

1. Greet and welcome visitors with a positive, warm, and professional attitude.

2. Answer and direct incoming calls promptly and efficiently, ensuring accurate message-taking and call routing.

3. Provide information and respond to inquiries about the company's products, services, or general information.

4. Maintain a tidy and organized reception area, ensuring it reflects a professional image.

5. Sort, organize, and distribute incoming and outgoing packages.

6. Perform light administrative duties, such as data entry, filing, scanning, and record maintenance.

7. Maintain confidentiality and adhere to company policies and guidelines at all times.

8. Contribute to fostering a positive work atmosphere by promoting teamwork, dedication, and a strong work ethic.

Requirements :

1. High school diploma or equivalent qualification is required.

2. Proven experience as a Receptionist or in a similar role is preferred.

3. Exceptional verbal and written communication skills.

4. Proficient computer skills, including MS Office Suite and telephone systems.

5. Professional appearance and strong interpersonal skills.

6. Ability to multitask, prioritize, and handle a fast-paced work environment.

7. Strong organizational and time management skills.

8. Flexibility and adaptability to handle changing circumstances and work demands.

9. Ability to maintain a high level of professionalism, integrity, and confidentiality.

10. Bilingual

Benefits :

• Competitive salary package
• Health insurance
• Retirement plan
• Paid time off and holidays
• Training and development opportunities
• Friendly and supportive work environment

How to Apply :

Interested candidates are invited to submit their resumes and a brief cover letter highlighting their relevant experience.