Responsibilities

for a Receptionist include but are not limited to :

• Answers and transfers incoming calls
• Greets guests
• Distributes daily mail
• Filing
• Supports Office Manager and other administrative duties
• Provides assistance to other departments as needed

Candidates must meet the following requirements to be considered :

Required Skills :

• Multi-line phone experience
• Data entry experience
• Microsoft Word, Excel and Outlook or Lotus Notes experience preferred
• Professional appearance and demeanor

Our Team is growing, and we need you!

Come be a part of this disruption in the financial services marketplace!

By joining the Level Four family of companies, you’ll be joining one of the fastest growing wealth management firms in the country.

After 20+ years, we still have an entrepreneurial spirit, dedicated to embracing change. We are national in scope with offices throughout the U.

S., yet with local roots here in North Texas.

We offer :

• Casual Work Environment
• Generous Paid Time Off
• Flexible Work Schedule
• Great Benefits
• And More

Come take your career path to the next level!

The Receptionist / Administrative Associate will be the first point of contact for the company and will provide administrative support across the organization.

They will handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately with high quality and in a timely manner.

This position works on-site Monday through Friday at our Dallas, TX office.

Essential responsibilities and tasks of the Receptionist / Administrative Associate are :

• Answer multi-line phone system
• Receive and distribute packages / mail / emails / faxes
• Filing / Scanning / Document Management
• Provide administrative and clerical support to all departments, as needed
• Provide set up for meetings, rooms, foods, etc.
• Order office supplies
• Maintain Kitchen & Conference rooms
• Assist Office Manager as needed
• Additional duties as required

Successful Receptionist / Administrative Associate candidates will have :

Required :

• Exceptional analytical skills and proven ability to dissect financial statements.
• Strong organizational skills as well as strong attention to detail in order to produce accurate results
• Proficiency in data entry
• Polished and professional communication skills : interpersonal, written, and oral
• Strong computer skills that include a knowledge of Office Suite and internet navigation
• Ability to work independently as well as within a team environment

Preferred :

Financial or Insurance background

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Receptionist Auto Dealership

As our new receptionist, you will be the voice and face of our dealership. So we need someone with a winning attitude and a professional appearance.

While we prefer someone with experience, candidates with great potential will also be considered. To be a success in this position you will need to be reliable, professional, likable and ready to make a move toward a long-term career and not just another job.

Our dealership is a family, and we treat each employee as such.

Job Responsibilities

Understand and follow receptionist processes and procedures

Clear and pleasant speaking voice, English required, bi-lingual a plus

Perform clerical duties such as typing, proofreading, data entry, filing, photocopying, faxing and sorting mail

Receive visitors and obtain name and nature of business

Update telephone directory

Direct clients to lounge and refer clients to appropriate personal for vehicle status updates

Diffuse client concerns and direct them to the appropriate team member for assistance

Monitor demo car keys and log demo car reports as appropriate

Attend department meetings

Education and / or Experience

High school diploma or GED

1 to 3 months of related experience and / or training

Candidates with an equivalent combination of education and experience will also be considered

Compensation

Compensation is based on experience and commensurate with Fortune 500 companies.

Benefits

We strive for a superior customer experience and believe our Associates should have the same superior experience. We believe in building a long term relationship with each Associate offering the following benefits :

• 401K
• Health Insurance
• Dental Insurance
• Disability & Life Insurance
• Paid holidays
• Flexible work schedule

Randall Reed’s World Class Automotive Group also offers educational and long term career assistance :

• World Class University
• New hire orientation
• OJT on the job training
• Manufacturer’s certification processes
• Soft skills / work process training

Established career paths to achieve

About Our Dealership

Our business is BOOMING! Join our team to start your CAREER, not a job!

Randall Reed’s World Class Automotive Group

The World Class Automotive Group Talent Team recruits talent to compliment the Randall Reed family of dealerships. Through dealership acquisitions and business growth we are in need of quality individuals to staff our corporate and dealership needs.

The World Class Automotive Group seeks individuals that have the highest level of integrity, a stable work history, a commitment to relentless customer satisfaction and a desire for a long term profitable career.

Due to our recent growth and acquisitions we are looking for individuals to fulfill positions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel;

reach with hands and arms; and talk or hear. The employee is occasionally required to walk. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.

CEC is one of the top specialty subcontractors in Texas and as a quickly growing company, we are always looking for passionate, talented, and creative people to join our team’s roster.

If you are looking for a challenge that will lead you to the next level of your career, you have found the right place.

Position Summary

A leading commercial construction company is seeking a dynamic, self-motivated, front desk administrator to join our growing team in Irving, Texas.

In this role, you will provide general office support with a variety of clerical activities and related tasks. You are the face of the company and greet all new visitors that enter the building.

Essential Duties and Responsibilities

• Answers phones, transfers calls and takes messages.
• Provides general customer service to all callers and visitors.
• Prepares outgoing mail and FedEx packages.
• Sorts incoming mail and packages daily, delivers correspondence.
• Assists with organizing and distributing office supplies.
• Maintains a neat and tidy reception area that exhibits a professional, comfortable general front office atmosphere.
• Performs other clerical duties such as assembling learning and development materials.
• Other duties as assigned by the Office Manager.

Other Duties and Responsibilities

Performs other related duties as assigned to ensure efficient and effective completion of tasks and projects.

Education and Experience

• High school diploma or equivalent. (Preferred)
• Minimum of one years’ experience in a reception / customer service and concurrent administrative role.

Skills, Knowledge and Abilities

• Bilingual (Spanish speaking).
• Computer knowledge and efficiency, including Microsoft Outlook, Word and Excel.
• Ability to interact with internal and external customers and project positive energy.
• Excellent communication skills, both verbal and email / written with good phone etiquette
• High level of confidentiality, maturity, and discretion.
• Professional personal presentation.
• Must be able to meet required deadlines.
• Attention to detail.
• Must be able to prioritize and work on multiple tasks in a fast paced, schedule driven environment.
• Utilizes judgment to interact with respond appropriately to situations, using calmness, conciliation, assertiveness, and professionalism.
• Extremely punctual and dependable, ability to work 8 am-5 pm Monday-Friday. Reliable attendance. This is not a remote position.
• Ability to type at least 50 WPM with accuracy.
• Possess integrity and trustworthiness.

Work Environment

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Requires mobility within an office environment.
• Regularly required to talk and hear. Ability to effectively communicate with others both written and orally, including using the telephone.
• Prolonged periods sitting at a desk and working on a computer.
• The employee may be required to walk; climb up stairs, reach with hands and arms; and bend.
• May be required to stoop, kneel, and crouch. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
• Possess good hearing, normal or corrected.
• The employee must be able to regularly lift and / or move up to 10 pounds and lift and / or move up to 50 pounds occasionally.
• Must be able to work 8 hours a day, 40 hours per week, and overtime as required and night or weekend shifts, as needed.

Who We Are

Kirby-Smith Machinery, Inc.

is a leading distributor of heavy equipment and cranes in the central United States.

We are at the forefront of today’s construction industry growth and have several exciting job opportunities for talented, energized professionals across the region who want to join our #WeAre1KirbySmith family!

Receptionist Benefits

• Medical, Dental & Vision Insurance
• Paid Time Off and Vacation
• Short / Long Term Disability
• Growth Opportunities
• Paid Training
• Family-owned and Operated
• Health and Wellness
• Above-average Industry Pay

Receptionist Position Purpose

Answer incoming calls and direct those calls to the appropriate person or department, greet and direct customers to the appropriate personnel, and assist with branch general clerical and secretarial duties.

Receptionist Essential Functions

• Answer incoming calls and direct calls to the appropriate department or person
• Handle incoming and outgoing mail
• Mail invoices
• Maintain and order office supplies
• Take care of office equipment (postal machine and copier, etc.)
• Assist the Sales & Operations Manager and team with administrative duties as assigned
• Performs other job-related duties as needed

Receptionist Minimum Qualifications

• High School Diploma or Equivalent
• Two (2) years of office or clerical experience
• Proficient with Microsoft Office - Word, Excel, PowerPoint, Outlook, and various web-based applications
• Ability to multi-task
• Have simple reading / writing skills and basic math skills
• Excellent communication and interpersonal skills

We are an equal opportunity employer and prohibit discrimination / harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.