As the initial point of contact for WelbeHealth patients, visitors, and community partners, the Receptionist is accountable for the operation of the front desk.

Acting with the highest standards of professionalism, courtesy, and customer service, the Receptionist welcomes all participants, families, staff, and visitors by telephone and in-person, and facilitates communication between staff, participants, and their families.

Essential Job Duties :

• Greet and interact with patients, families, community partners, and visitors in an inviting and courteous manner, creating a welcoming environment
• Handle the WelbeHealth main phone including :
• Answering the phone promptly and courteously
• Routing calls appropriately
• Ensuring phone coverage
• Oversee front door, including ensuring visitors sign in and out
• Monitor and track current office supply inventory and order supplies as needed
• Participate in emergency planning and maintain emergency preparedness binders and logs in the reception area, as identified in the emergency preparedness policies and procedures
• Ensure the administration storage area, conference rooms, and staff lounge areas are stocked, organized, and tidy
• Oversee all mail service, including distribution of incoming mail and packages, and preparing outbound mail

Job Requirements :

• High school diploma or equivalency
• Minimum of two (2) years of experience providing clerical assistance, or as a receptionist
• Highly motivated, self-directed, able to execute tasks in a rapidly changing environment, and able to make sound decisions in emergencies
• Strong customer service orientation
• Experience with Microsoft Office (Outlook and Word)

Benefits of Working at WelbeHealth : Apply your clerical expertise in new ways as we rapidly expand. You will have the opportunity to design the way we work in the context of an encouraging and loving environment where every person feels uniquely cared for.

• Work / life balance we mean it! 17 days of personal time off (PTO), 12 holidays observed annually, and sick time
• Medical insurance coverage (Medical, Dental, Vision)
• Monday Friday schedule
• And additional benefits

Salary / Wage base range for this role is $18.38 - $22.05 + Bonus + Equity. WelbeHealth offers competitive total rewards package that includes, 401k match, healthcare coverage and a broad range of other benefits.

Actual pay will be adjusted based on experience and other qualifications.

COVID-19 Vaccination Policy

At WelbeHealth, our mission is to unlock the full potential of our vulnerable seniors. In this spirit, please note that we have a vaccination policy for all of our employees and proof of vaccination prior to employment is required.

Our Commitment to Diversity, Equity and Inclusion

At WelbeHealth, we embrace and cherish the diversity of our team members, and we're committed to building a culture of inclusion and belonging.

We're proud to be an equal opportunity employer. People seeking employment at WelbeHealth are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), pregnancy or other status protected by applicable law.

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Requirements / Qualifications

Requires one year of general clerical experience including the operation of a multi-line phone system and receiving the general public.

A FULLY-COMPLETED ONLINE APPLICATION IS REQUIREDAttachments such as a resume are not required and will not be reviewed as part of the application review or testing process.

Candidates who advance to a selection interview may provide additional documents at that time.

Requires one year of general clerical experience including the operation of a multi-line phone system and receiving the general public.

A FULLY-COMPLETED ONLINE APPLICATION IS REQUIREDAttachments such as a resume are not required and will not be reviewed as part of the application review or testing process.

Candidates who advance to a selection interview may provide additional documents at that time.

Job Description

Responsibilities :

• Greeting clients and visitors (which includes future employees for interviews) and helping them navigate the office.
• Announcing clients or visitors.
• Helping maintain the workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.

Also making sure the visitor log is up to date with all the details.

• Personally delivering new badges / giving access for new employees and requesting them to sign the related documents and putting them in a file.
• Making sure that all the office visitor policies are signed by them (receiving the visitor badge form, for your and our safety form)
• Maintaining a list with all the active badges (active employees) and ex-employees.
• Maintaining a list with all the home addresses for employees and ex-employees (as this is needed for sending various documents or packages).
• Maintaining a monthly list for ex-employees that have been terminated (this is updated with the reception of their computer equipment and also checking that everything is in order with it;

and if not, noting the issue and following up again until all the components are back to us)

• Assisting with a variety of administrative tasks including copying, taking notes, and making travel plans (this also includes making reservations for hotels, renting cars, or sending taxis to a desired location)
• Preparing meeting and training rooms, with food, beverages, flowers and making sure that it’s cleaned by the cleaning team, in case of visits.
• Answering phone calls, and, if needed, routing them to the relevant department.
• Maintaining a contact with the employees from other cities (for example : announcing them the delivery of various confidential packages or documents).
• Performing ad-hoc administrative duties (for example, if something has broken or stopped working : contacting the building’s repair team for the needed reparations, or if there are connectivity issues contacting the IT department, and so on).
• Sorting and distributing mail to the necessary department.
• Scheduling appointments when needed.
• Scheduling monthly appointments for occupational medicine for each employee. Also checking the internal occupational medicine’s data base to see if the appointments have been met.

If this isn’t the case, a new appointment is made, within the regular time frame (until it expires), after talking to the employee.

• Maintaining and updating a monthly log with the expiration dates for occupational medicine, as well as informing the team leaders if any employees have any health issues upon receiving the results back (this is done confidentially only the TL and the employee are informed).
• Packaging computers or documents or other various packages that need to be delivered to the employees via courier. And maintaining a close relationship with the external courier partner (checking the package tracking, rerouting a package, sending a courier to pick up a package, etc.)
• Making sure the files / records for labour protection are signed by every employee, as this is needed by Romanian law.
• Updating the notice boards with various information.
• Translating various documents, announcements, or contests for the marketing team and distributing the information to all employees.
• Checking if important and confidential documents have been received and putting the signed receipts in a file.
• Maintaining a file with all facility documents and invoices for various services.
• Checking with the other teams / departments necessities and making a list for office supplies and coffee room supplies, to be ordered by the facility team

Skills & Qualifications :

• Experience receptionist, administrative or client support role
• Knowledge in English Language (B2 minimum requirement) and Polish (Native)
• Proficiency in other European language is an advantage
• Knowledge in MS Office
• Excellent customer service and communication skills
• Ability to manage multiple tasks and adapt to change in fast-paced dynamic environment

Location :

POL Katowice - Global Office Park-Bldg C Flrs 2 & 3

Language Requirements :

English (Required), Polish (Required)

Time Type : Full time

Full time

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Position Summary :

The Receptionist coordinates general clerical secretarial duties that support the overall mission of the WestCare California and assists facility administrative staff as needed.

Essential Job Functions include those listed below.

Essential Job Functions :

• Provides coverage of the front desk / reception area to ensure the security of the facility, log visitors, and sort and distribute incoming mail;
• Greet visitors / clients;
• Daily COVID screening of Gateway staff;
• Process incoming POs / check requests / IT POs, mileage, travel, etc.
• Typing of Directors / Bridge monthly meetings;
• Performs basic clerical and administrative tasks to support the facilitys administration and leadership team;
• Answers and screens incoming phone calls as required, distributing to appropriate personnel as needed;
• Supports facility Executive Administrative Assistant by providing occasional clerical support;
• Embraces and embodies the mission, vision, guiding principles, clinical vision and goals of WestCare California;
• Performs any other duties as assigned.

Essential Qualifications :

Certifications / Licenses :

Valid drivers license and ability to obtain and maintain WestCares vehicle insurance is required.

Education :

High School Diploma or equivalent is required.

Experience and Competencies :

• At least one (1) year of clerical, customer service, administrative, or receptionist experience is required;
• Excellent communication skills are required;
• Ability to exercise good judgment and discretion is required;
• Ability to work well in a team environment is required;
• Professional appearance and demeanor is required;
• Strong computer skills to encompass all Microsoft Office applications is highly desired;
• Superior writing skills and a strong attention to detail preferred;
• Adherence to the highest standard of ethical conduct, especially to standards governing confidentiality;
• Professional appearance and demeanor is required;

Working Conditions :

• Work is primarily performed in an office setting; and
• Some outdoor activities may be required.

Essential Physical and Mental Demands of the Job

The employee must be able to perform the following essential duties and activities with or without accommodation :

Physical Demands :

Requires mobility and physical activity : Having an adequate range of body motion and mobility to work in an office, residential, or outdoor environment including standing and walking (even and uneven surfaces), sitting for extended periods of time, bending, twisting, reaching, balancing, occasional lifting and carrying of up to 50 pounds.

Use of computer and telephone systems is required which includes coordination of eye and hand, and fine manipulation by the hands (typing, writing, and working with files).

Requires the ability to defend oneself and clients in physically abusive situations through the use of approved physical de-escalation techniques.

Regional Hand Center is looking for a Full Time Receptionist!

Regional Hand Center is expanding and currently seeking a dynamic individual to join our team full time! This position will be responsible for greeting and registering patients and assisting with necessary admitting paperwork during the evening shift.

This position will also provide backup assistance to the call center when needed.

Receptionist Full Time :

Schedule : Full Time; M-F 10 : 00am-7 : 00pm (no weekends)

Shift : weekdays only, must be available to work evenings

Reports To : Surgery Manager

DUTIES / RESPONSIBILITIES

Communication

• Communicates effectively and professionally with patients, visitors, physicians, and coworkers
• Interacts with others in a positive, respectful, and considerate manner

Receptionist duties

• Greets patients and visitors to the surgery center
• Keeps family informed of updates from clinical staff as requested
• Answers surgery center phones and responds to voicemails
• Processes faxes and scans records into the medical record system daily
• Prepares charts by pulling previous records, gathering required forms, and creating surgery packets
• Assists in entering scheduling data such as demographic information, payment type, emergency contact, and employer information
• Update surgery board as statuses change
• Communicate any changes or missing items with the surgery schedulers and surgery coordinator

REQUIRED QUALIFICATIONS

• High school diploma or GED certificate
• 1 year minimum medical receptionist experience
• Training or courses in business office activities
• Bilingual English / Spanish preferred
• Good typing skills
• Good communication skills
• Good computer skills

Preferred

• Medical reception and scheduling
• Experience with Workers Compensation
• Insurance verification experience
• MA certification

RHC is a California at-will, equal opportunity employer.