We are currently seeking a Sr Project Manager to join our team. As a Sr Project Manager, in partnership with the Sr Project Architect and Sr Project Designer, you are accountable for project financial performance and team communication.

Manages multiple projects during all phases of a project until completion. Directs employees and consultants at all levels to ensure that proper steps and procedures are taken and that work is completed as planned, budgeted, scheduled and in conformance with the design intent.

Leadership :

• Fosters and maintains a collaborative professional working relationship with the Project Leadership Team.
• Participates on and / or leads multiple project teams as Senior Project Manager.
• Assists senior management in developing and validating project scope and fee, budget, and scope of services during the marketing and contract development process.
• Assists in preparing project presentations. May participate and / or lead client presentations.
• Consistently provides complete and timely communication of project information to and from clients and project team. Responsible for managing project using the Deltek Project Management system;

completes work plans in Deltek; including identification of project team members, budget, consultants, schedule for completion, fees and costs as well as project change notices or other actions taking place on the assigned project.

• Assists senior management in the preparation and execution of consultant contracts.
• Assists with negotiating fees and contracts.
• Ensures that budgets have been developed to provide for Quality Management Program through the life of the Project.
• Incorporates Integrated Sustainable Design solutions into projects.
• Takes personal responsibility for fostering a green workplace through sustainable work practices.
• Fosters a culture of external and internal client service.

Management :

• Works with Project Architect to avoid or eliminate conflicts in schedule due to the changes in various projects.
• Plans, organizes and manages project. Provides on-going communication through team meetings / minutes / up-date memos to project team.
• Communicates with consultants, contractors, sub-consultants and other disciplines to ensure effective communication.
• Monitors construction administration during the construction phase
• Develops and maintains positive relationships with consultants and clients.

Client Interface :

Responsible for maintaining client relationships throughout project. Keeps client apprised of project progress on regular basis.

Initiates and maintains contact with other key project individuals for clarification, coordination and negotiation of critical issues.

Consults with client to determine function and spatial requirements and prepares information regarding design, specifications, materials, color, equipment, estimated costs, and construction time.

Plans layouts of projects and integrates engineering elements into unified design for client review and approval.

Business Development :

• Participates in developing annual business plan for the Regional Practice.
• Identifies new business opportunities while developing current client relationships. Listens for and seek out new projects which may exist or are being formulated.
• Participates in selected marketing and business development opportunities.
• Assists in development of fee proposals for marketing proposals.

Staff Development :

• Provides leadership including professional development coaching and mentoring staff.
• Defines staff requirements for projects as needed or directed. Makes recommendations to senior management for staff promotions / terminations for project team and Architecture discipline.

May participate in interviews and recruiting of professional staff.

Required Skills

• Ability to effectively work in a team atmosphere. Ability to be flexible in multi-tasking and assignment adjustments.
• Able to demonstrate proven and effective communication and leadership skills
• Strong knowledge of design, trends, construction methodology, material application, and manufacturer-supplier appropriateness.
• Advanced knowledge of architectural building systems.
• Advanced knowledge of sustainability, integrated design and LEED guidelines.
• Thorough knowledge of buildingSMART, Building Information Modeling (BIM) and Integrated Project Delivery (IDP).
• Ability to manage multiple projects of a complex scope.
• Possess strong hand and CAD drafting skills.
• Proficiency in AutoCAD / Architectural Desktop preferred.
• Proficiency in Primavera or MS Project preferred.
• Proficiency in Microsoft Office Suite.
• Understanding of 3D Modeling software such as 3D Studio Max and Viz 2006.
• Proficiency in Photoshop, Illustrator, Sketchup, and InDesign graphic software.
• Proficiency in Deltek Vision preferred.
• Proficiency in Revit as required of Project Leaders.
• Proficiency in NewForma preferred.
• Ability to communicate both verbally and in writing.
• Ability to work in team environment.
• Ability to effectively meet deadlines.

Required Experience

• Bachelor’s degree in architecture or equivalent in education or experience required. Master’s degree preferred.
• 10 years’ experience in architectural practice with prior management experience in all phases of projects through post-occupancy.
• Licensed Architect with current registration in your region preferred, if licensure is offered in your region.
• NCARB registration preferred.
• LEED AP or GA required within 6 months of employment.
• HOK is committed to providing our employees with a comprehensive benefits plan to meet their current and future needs. Benefits include medical, dental and vision coverage;

401(K) savings plans; disability, life and accident insurance; paid time off (PTO); and parental leave. In addition, HOK employees enjoy a flexible work schedule with the option to work remotely on Mondays and Fridays.

HOK is a drug-free workplace. HOK is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, gender identity, status as a protected veteran or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State or Local law.

• Ability to effectively work in a team atmosphere. Ability to be flexible in multi-tasking and assignment adjustments.
• Able to demonstrate proven and effective communication and leadership skills
• Strong knowledge of design, trends, construction methodology, material application, and manufacturer-supplier appropriateness.
• Advanced knowledge of architectural building systems.
• Advanced knowledge of sustainability, integrated design and LEED guidelines.
• Thorough knowledge of buildingSMART, Building Information Modeling (BIM) and Integrated Project Delivery (IDP).
• Ability to manage multiple projects of a complex scope.
• Possess strong hand and CAD drafting skills.
• Proficiency in AutoCAD / Architectural Desktop preferred.
• Proficiency in Primavera or MS Project preferred.
• Proficiency in Microsoft Office Suite.
• Understanding of 3D Modeling software such as 3D Studio Max and Viz 2006.
• Proficiency in Photoshop, Illustrator, Sketchup, and InDesign graphic software.
• Proficiency in Deltek Vision preferred.
• Proficiency in Revit as required of Project Leaders.
• Proficiency in NewForma preferred.
• Ability to communicate both verbally and in writing.
• Ability to work in team environment.
• Ability to effectively meet deadlines.

Description

WHO WE ARE

AVI-SPL is a digital enablement solutions provider who transforms how people and technology connect to elevate experiences, create new value, and enable organizations to thrive and grow.

We are the largest provider of collaboration technology solutions, which include our award-winning managed services.

Our highly certified industry experts and innovation leaders share a vision to help people work smarter and live better.

We believe that success starts with a sound team and that an inclusive and diverse workplace moves us all forward.

WHAT YOU’LL DO

As a Project Manager, you will be overseeing the overall direction, coordination, implementation, execution, control and completion of specific AV systems integration projects.

In addition, the Project Manager will ensure projects achieve time, scope, budget, quality, safety and customer satisfaction requirements.

You will be responsible for coordinating all activities associated with the timely, accurate, and on-budget completion of the project, according to established AVI-SPL Project Management processes and procedures.

Day-To-Day Responsibilities :

• Be a subject matter expert with contractual documentation to determine time to deliver, allotment of available and required internal and / or third-party resources to various phases of project (people and dollars)
• Facilitate internal and external Project Kickoff meeting among Sales, Engineering, Programming, Fabrication & Installation, Customer resources, and Third Party resources (as needed).
• Identify and manage project risk, resolving all project related issues with team or through escalation to management.
• Create and manage comprehensive project schedules and coordinate / verify appropriate resource scheduling for all required project tasks.
• Facilitate project material / equipment orders.
• Manage all project (equipment, labor, miscellaneous, direct, etc.) expenditures based on project budget throughout the project lifecycle, identify problem areas, spearhead resolution and communicate any issues impacting profitability to management.
• Provide and review status / progress reporting of all projects internally and externally. Raise any issues to management at this time for escalation.
• Managed and verify quality of work performed by internal and / or subcontracted resources.
• Raise awareness immediately to management regarding potential claims or back charges or any large costs that will affect AVI-SPL financially.
• Ensure that any scope, schedule, cost or change of terms are handled in accordance with established AVI-SPL change order procedures.
• Gather and supply AVI-SPL Service teams with applicable close-out documentation for future reference.
• Maintain and develop strong relationship with customers with direct interaction with focus on improving customers’ perception of on-time delivery, quality, communication, responsiveness and problem solving.
• Respond to communications from customers regarding problems or concerns in a timely and professional manner.
• Steer project results to satisfy customer requirements to obtain AVI-SPL Net Promoter Score goals.
• Travel to various job sites as required.

WHAT WE’RE LOOKING FOR

Must-Haves :

• Proven project management and team leadership experience.
• Demonstrated management of multiple projects using sound time management skills with an exceptional eye for detail.
• Effective communication and interaction skills.
• Creative problem solving and investigation skills to identify complex problems and generate solutions.
• Understanding of all revenue, budget, margin and financial variance factors of assigned projects.
• Demonstrated experience managing projects in the Audio Visual, Construction, Technology or related industry.
• Demonstrated knowledge of technical, contractual, and construction documents.
• Proficiency with Microsoft Office (Word, Excel, Outlook), Microsoft Project (or other project scheduling software).
• Valid Driver’s License and a Motor Vehicle Record that meets AVI-SPL driving standards.

Nice-To-Haves :

• Minimum 3 to 5 years of experience as a Project Manager in the Audio Visual, Construction, Technology or related industry.
• Comprehension of AV system functionality and installation processes and techniques.
• Formal education in Audio Visual, Construction, Technology or related field.
• Minimum of a High School Diploma or equivalent.

WHY YOU’LL LIKE WORKING HERE

• Medical benefits, including vision and dental
• Paid holidays, sick days, and personal days
• Enjoyable and dynamic company culture
• Training and professional development opportunities

Job Description

Summary

The Project Manager oversees all aspects of the project and is responsible for co-ordination and completion of the project and to this end will perform a variety of tasks.

Tasks include analyzing drawings, specifications and addenda, setting deadlines, establishing schedules, procuring materials, tools & equipment, and monitoring and documenting progress of the project.

The Project Manager may be responsible for more than one project at a time.

Essential Functions

• Attend weekly sales meetings to review the status of new and completed bids and to receive new assignments.
• Promote the company by attending trade association functions and cultivates customer relations through various means such as lunches, golf, fishing / hunting outings and personal visits.
• Attend pre-bid meetings and forward minutes and pertinent information to the estimation team.
• Analyze drawings, specifications and addenda to determine full scope of work. Anticipates jobsite working conditions such as working heights and difficulty of material installation and reviews take-offs and pricing worksheets with estimation team as required.
• Prepare detailed standardized quote letters and bids out to prime bidders.
• Follow up on bids by contacting customers to determine competitiveness of bid, to analyze possible scope differences with competition and to determine customer’s needs.

Log all bid follow ups with customers in the Alpha Sales database including bid tabs and scope of work included / excluded with other company’s bids.

• Work with Alpha sales rep to negotiate price and scope of work included in bid.
• Perform job file set-ups when awarded the bid. Mark and print plans and forwards to Production department with job file set-up and a written explanation of scope of work included in contract.
• Review contract verifying scope and contractor conditions. Mark up a copy of the contract with notes as necessary and forwards to Operations for review : upon approval, forwards to Sales for review and execution.
• Prepare submittals and forward to the contractor for review and approval : upon approval, forward approved submittals to production and purchasing.

Address concerns and questions with General Superintendent.

• Compute cost factors and prepare estimates used for management purposes such as planning, organizing and scheduling work, discussing and preparing change orders as they occur, comparing & selecting vendors, manufacturers and sub-contractors to determine cost effectiveness.
• Confer with Production team to assess requirements regarding scheduling, manpower, materials, deliveries, equipment and machinery, and logistics at the start of a project or for each new scope of work.
• Confer with manufacturer representatives, lift and scaffold suppliers and general contractor Superintendent to resolve construction problems and improve construction methods.
• Research the technology and materials used to comprehend questions from architects and contractors.
• Conduct job site visits. Attend weekly job-site meetings. Inspect job for progress, scheduling updates, material and proper manpower requirements.

Inspect work in progress to ensure that workmanship conforms to specifications and the adherence to construction schedules.

Review information with assigned Superintendent.

Interface with general contractor or customer to address questions or concerns with application procedures, scheduling or quality of work.

Initiate timely documentation to the contractor concerning job site conditions and issues in order to prevent conflict or delay.

• Consult with clients, vendors or other individuals to discuss and resolve issues.
• Anticipate and catch deviations from the plan or schedule early and minimize our exposure and risk on projects by taking immediate corrective action.

Prepare or review reports on progress, materials required, production rates, and job site visits. Document progress, problems, field issues and concerns through written and photo documentation.

• Attend and contribute to weekly production meetings.
• Assist General Superintendent in monthly billing projections and evaluate billings vs. job costing / set-up.
• Follow up with clients, when necessary, regarding unpaid invoices.
• Continually conduct special studies or audits to develop and establish standard hour and related cost data that effect cost reductions.

Review job costing to evaluate estimate quantities and production rates and uses and shares information captured from lessons learned for future improvement.

• Suggest areas for improvement in internal processes along with possible solutions.
• Review jobs bid and follow up to determine sales projections, review sales to date to determine sales goal annual variance, review back-log status and potential slow period fill-in work needs.

Identify business development and "add-on" sales opportunities as they relate to a specific project.

• Submit reimbursement requests, mileage reports and time off requests.
• High workload capability with the ability to lead multiple projects in various stages of completion
• Expertise with Office 365 apps and services
• Outstanding verbal and written communication skills
• Proven track record of managing projects or initiatives
• Other duties as assigned.

Education and / or Experience

• Bachelor’s degree (B.A.) from a four-year college or university in a related field
• 2 years experience as a superintendent, project manager, or estimator in the commercial construction industry. Division 7 experience preferred, but not required.

Language Skills

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.

Mathematical Skills

Ability to work with mathematical concepts such as probability and statistical inference and fundamentals of plane and solid geometry and trigonometry.

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Certificates, Licenses, Registrations

Must possess a valid drivers license and vehicle insurance, must have a good driving record.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle or feel.

The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl : taste or smell.

The employee must regularly lift and / or move up to 10 pounds, frequently lift and / or move up to 25 pounds and occasionally lift and / or move up to 50 pounds.

Specific vision abilities required by this job include close, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Work Environment

While performing the duties of this job, the employee is occasionally exposed to outside weather and job site conditions, which may include air borne particles, vibration, fumes and high places.

The noise level in the work environment is usually moderate.

Start a new career with Alpha Insulation & Waterproofing, part of the Installed Building Products Family of Companies. At over $1.

5B in Revenues, IBP is one of the largest publicly-traded company in the insulation industry (IBP NYSE).

As IBP’s commercial division, Alpha is one of the largest specialty contractors in the U.S. serving the Tier 1 Commercial Construction Industry across 17 locations.

With a 40+ year track record of increasing growth, visibility, and opportunity, our highly-regarded construction services company, Alpha, is currently seeking skilled employees to join our team.

We have a strong culture rooted in trust, integrity, professionalism, and excellence; and, we make it a point to use good judgment, fairness, and common sense to meet our challenges.

You’ll find that our team consists of talented, dedicated people who provide insulation, waterproofing, spray fireproofing, spray foam insulation, and restoration services to our commercial customers.

If you’ve got what it takes, we’ll provide the rest :

• Competitive pay
• Paid holidays & Paid Time Off (PTO)
• Insurance Benefits & 401k
• Full training and industry orientation
• Tuition reimbursement & scholarships
• Family atmosphere and friendly co-workers

If you’re committed, dependable, and want to join an organization you can be proud of, we’d like to talk to you!

Serious applicants only! We look forward to working with you! Resumes that do not meet the above requirements will not be considered.

Applicants will need to successfully pass a pre-employment background check in order to be eligible for this position. Alpha participates in the E-Verify Program.

Alpha Insulation & Waterproofing is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind.

Alpha is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.

EEO Statement

IBP is an equal opportunity employer.

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General Summary :

The Project Manager is responsible for overseeing the successful completion and delivery of all assigned projects within their specified timelines, budgets, and scope.

This role works in partnership with cross-functional teams to identify potential problems and provide effective solutions in reaction to the application of concepts, techniques, knowledge, or processes developed to support the assigned projects.

Essential Duties and Responsibilities :

• Provides support to cross-functional teams, with a high attention to detail
• Researches, analyzes, and documents findings
• May coach and review the work of other team members
• Collects and manages requirements from all stakeholders for short to mid-term projects
• Creates and maintains detailed business project plans and status reports
• Ensures task lists and timelines for projects exist and are updated and reviewed
• Obtains updates from all project participants and covers the plans during calls with a special focus on upcoming milestones, missed dates, and project risks
• Organizes project meetings and ensures appropriate documents are prepared and updated for these meetings
• Serves as a main point of contact for various business units to ensure teams remain in synergy
• Manages project management of service offerings / launches / changes throughout implementation
• Identifies and presents innovative and creative service solutions
• Identifies business and operational requirements based upon the objectives of each service
• Coordinates and builds strong working relationships with cross-functional teams
• Motivates people involved in the project to complete tasks on time
• Identifies gaps, pain points, and opportunities for change
• Makes recommendations based on facts and validation at a qualitative and quantitative level using multiple sources
• Monitors internal processes for efficiency and validity during pre- and post-project execution

Knowledge, Skills, and / or Abilities Required :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to manage projects and processes independently with limited supervision
• Advanced knowledge of applicable work area
• Ability to situationally adapt and understand new technology / processes as per business requirement
• Excellent communication and time management skills
• Ability to exercise tact and good interpersonal skills
• Strong project management and group facilitation skills
• Excellent analytical and problem-solving skills
• Ability to be pro-active, with a sense of urgency
• Ability to read, understand, and communicate technical documentation
• Ability work in a fast-paced environment that is continuously changing

Educational / Vocational / Previous Experience Recommendations :

• Bachelor’s degree in related field or equivalent business experience
• 3+ years of relevant experience
• Preferred : Experience in strategic planning and implementation
• Preferred : PMP Certification

Working Conditions :

• Onsite / Hybrid / Remote depending on location
• 0-10% travel may be required

Position Purpose

Deliver project(s) within the defined scope and budget. Lead all aspects of the project life-cycle, working with project sponsors / key stakeholders (external client and internal), BAs, Solutions Architects, and product leadership.

Ensure quality throughout all phases of the project. Build and manage the project plan, tasks, milestones, risks, issues, and deliverables.

Adapt to constraints of human & financial resources and changing priorities to ensure successful delivery of the project(s).

Ensure transparent and timely reporting of project status, issues, risks, and financials.

Key Responsibilities

• Own the overall project delivery of our products and custom elements to clients from beginning to end
• Ensure client satisfaction through appropriate communication, risk management, scope control and quality delivery
• Manage resources and deliverables in a cross-functional, matrixed organization
• Create and update status, budget, schedule and scope with accuracy and timeliness that feed company KPIs
• Understand and use standard tools, processes, templates and best practices to ensure quality
• Communicate to both internal and external stakeholders at all levels, escalating when appropriate
• Effectively identify risks and actionable mitigation plans
• Work across the organization to identify and resolve issues
• Highly motivated, quick learner who works independently to drive solutions in an innovative fast-paced environment; ability to take advantage of new concepts, business models, products and technology

Skills and Requirements

• Collaborate with stakeholders at all levels and provide comprehensive weekly project status reports
• Identify, escalate, resolve issues
• Create, track and own budgets including actuals and forecasts
• Risk management : identify risks and develop actionable mitigation plans
• Strong knowledge of full life cycle SDLCs and methodologies including Agile, Scrum, Iterative and Waterfall
• Create and actively manage a project plan with tasks, milestones, dependencies and due dates
• Actively manage all aspects of external client communication for assigned project(s)
• Adapt to changing processes and a growing organization
• Work under pressure and manage priorities appropriately
• Conduct executive level status meetings both internal and external
• Experience with standard project management tools such as Atlassian suite (Jira, Tempo, Confluence)
• Strong analytic and problem-solving skills and experience with complex multi-faceted projects
• Prioritize the value-add activities that will result in meeting the project objectives and staying in scope

Qualifications

• Bachelor's degree or equivalent experience in finance or technology space
• 5+ years of full life cycle project management in technology with proven ability to deliver results according to specified scope, budget and timeline
• 5+ years with industry standard project management tools, methodologies and best practices

Plus

• Financial services industry knowledge / experience and working in a matrixed (shared resources) environment
• PMP / PMI Knowledge