Physician Administrative Assistant

Full-time

Philadelphia Hand to Shoulder Center is looking for a Physician Administrative Assistant to work at our Center City Philadelphia office!

At Philadelphia Hand to Shoulder Center , we are dedicated to taking care of you so you can take care of business! Our robust benefits package includes the following :

  • Competitive Health & Welfare Benefits
  • Monthly $43 stipend to use toward ancillary benefits
  • HSA with qualifying HDHP plans with company match
  • 401k plan after 6 months of service with company match (Part-time employees included)
  • Employee Assistance Program that is available 24 / 7 to provide support
  • Employee Appreciation Days
  • Employee Wellness Events

Job Requirements :

  • High school diploma / GED required
  • 3+ years' experience in a medical office setting.
  • Medical terminology required; transcription experience a plus.
  • Strong business writing and spelling skills.
  • Maintains composure and patience in difficult situations.
  • Provides pleasant, accurate responses to callers.
  • Proficiency, efficiency and accuracy required.
  • Self-motivated and work well independently and as a team.
  • Multi-tasking and prioritizing.
  • Strong decision-making skills.
  • Speaks with confidence in a pleasant & professional manner; provides excellent customer service.
  • Thorough, while effective and efficient
  • Strong work ethic and excellent attendance record.
  • Experience with MS Office Suite, preferred.

Job Responsibilities :

  • Handle telephone calls from patients, referral sources, physicians, attorneys, etc.
  • Take accurate messages and relays to physicians.
  • Maintain physicians' academic & professional calendar; communicate schedule changes to others.
  • Process mail, faxes, and emails.
  • Accurately route and label medical records and documents into patient accounts in EHR.
  • Respond to patient emergent / urgent matters in a timely manner. Directs patients to clinical staff, as necessary.
  • Ensure delivery of transcribed office notes to appropriate parties (referral sources).
  • Track status of dictations and surgical billing to ensure completion by physician.
  • Compile surgical notes with billing and route to business office for processing.
  • Prepare fee letters, process pre-pays and prepare correspondence for physicians to answer / respond to.
  • Handle and manage physicians’ hospital credentialing / re-credentialing for privileges.
  • Maintain up to date physician CV’s.
  • Assist with physician academic meeting registrations and lodging.
  • Assist with academic outlines and presentations (MS Word and Power Point).
  • Maintain and protect patient information, in accordance with the Health Insurance Portability and Accountability Act (HIPAA).
  • Handle additional administrative duties, as requested or assigned.
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