Job Description : Office coordinator is support to the team and primary person who answers phones. The Office coordinator helps facilitate invoicing, program services such as salon service, pet therapy, ordering supplies for programs and supporting events.

This is a unique position in the office of patient experience, we describe our department as customer service for healthcare.

In this role, you will interact with patients, families, staff, administrator and caregivers.

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions.

We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

Caltech’s Planning Design & Construction department (PD&C) seeks highly motivated Summer Interns to assist with special projects.

We are looking for a talented, energetic, positive, Office Assistant. The right candidate can multi-task in a high energy work environment, exhibits a can-do attitude and strives to exceed expectations.

Requirements : · Proficiency with computers - MS Office Suite (MS Word, Excel, Outlook, etc.). Being eager to help the team achieve the department goals.

Good judgment, logic, and ability to learn new things quickly. Strong organization and time management. Special projects as assigned.

This position is located on Caltech's main campus in Pasadena, CA.

The PD&C team takes great pride in serving Caltech, delivering the built environment required to support all the needs of the institute.

Our team of professionals works with the Campus Community and industry partners to plan, design and construct world class projects.

For more information, please visit the PD&C website at

Caltech is an equal opportunity employer. PD&C is committed to being a welcoming place for everyone regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.

Caltech HR diversity page :

Essential Job Duties

• Multi-task in a high energy work environment
• Exhibit a can-do attitude and strive to exceed expectations
• Work with computers - MS Office Suite (MS Word, Excel, Outlook, etc.)
• Help the team achieve the company goals
• Exercise good judgment, logic, and will learn new things quickly
• Will perform high production and repetitive work
• Provide exceptional customer service internally and externally
• Perform other related duties as assigned

Basic Qualifications

• Proficient in MS Office
• Strong organizational skills
• Strong verbal and communication skills
• Candidate must be capable of prioritizing tasks and meeting critical, time sensitive deadlines
• Ability to multi-task
• Shift seamlessly between priorities

We're searching for a diligent office assistant to provide administrative support. You’ll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and marketing our brand through community events and print and digital mediums.

Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service.

Send us your resume today to become part of the team! Compensation :

$17 - $21 hourly

Responsibilities :

• Facilitate communication between our customers and team to ensure customer satisfaction
• Generate status reports as requested so the team is informed with progress reports
• Buy materials for the office when necessary
• Connect with our customer base and raise brand visibility by coordinating community events
• Grow in the position through continued learning and revitalization of skillsets in related duties

SUPPORT

• Handle case notes, process correspondence and maintain client case Files
• File new statements, account forms, and other insurance / investment-related materials
• Maintain financial representative’s calendar and a scheduled follow-up appointment
• Answer telephone calls and direct them as appropriate
• Process client / prospect reservations for marketing events such as seminars and assist in the preparation of seminar materials and event mailings
• Maintain supplies of current insurance / investment-related marketing materials
• Input data, print proposals, and gather information at the direction of financial representative in preparation for client / prospect meeting
• Contact clients to set up follow-up meetings with representative
• Contact clients to confirm receipt of forms or request return of completed forms
• Monitor Daily Status Report (DSR) and expedite any additional underwriting requirements
• Prepare / print letters of instruction for client signature
• Prepare policies for delivery
• Send client birthday cards and schedule birthday / age change appointments for representative
• Generate lead letters and implement marketing programs

Client Service Support

• Review insurance applications, conversions and policy changes for completeness and accuracy and return to a representative for any missing information
• Arrange medical, paramedical, and any exams necessary for underwriting
• Provide current status and account values for non-securities-related accounts
• Contact clients regarding late payments
• Process incoming non-securities related insurance service requests from clients (process address changes, bank change information, loan requests and ISA service inquiries)

Qualifications :

• Shows ability to quickly finish very detailed work
• Display excellent written, problem-solving, and verbal communication skills
• High school diploma or GED required
• Navigates computer programs with ease to provide a quick front-desk experience for customers
• Customer service experience in our industry is preferred

About Company

Northwestern Mutual Woodland Hills CA is the place to grow your career. No matter where you are on your career journey, we support your growth whether that’s at the office or with opportunities to make a difference in the community, we want you to feel empowered.

We believe in hiring smart people and then listening to them. Northwestern Mutual employees have chosen to work somewhere they can be proud of.

We're proud to listen to them and learn from them as we build the future together.

Company :

Pixelogic Media Partners, LLC provides distribution services and technology solutions to the entertainment industry. We help studios, broadcasters and digital retailers localize and distribute their feature and episodic titles to global audiences on-time and with superior quality.

Our service offerings cover end-to-end workflows including language services such as scripting, subtitling, access services, dubbing, text and metadata localization in over 50 languages.

Our technical services master and prepare this content in all distribution products including digital cinema, digital media and physical media (Ultra HD Blu-ray, Blu-ray and DVD).

To date, we serviced thousands of titles for iTunes, Google Play, YouTube, Netflix, Amazon, Movies Anywhere and others. We also authored thousands of Ultra HD Blu-ray, Blu-ray and DVD discs.

Our research and development team works on cutting-edge technologies such as 4K, high dynamic range (Dolby Vision, HDR10+), artificial intelligence and machine learning, software automation and our proprietary end-to-end operating platform branded as pHelix.

Experience start-up at scale. Be part of building innovative solutions to service our media and entertainment clients and help us fulfill their content distribution needs.

Join us if you’re passionate about entertainment, innovation and customer service excellence!

Hours : 8am start time

Salary : $20-23 / hour

Responsibilities :

• Answer and transfer calls to the appropriate contact; take messages when necessary
• Greet clients and visitors upon arrival
• Assist in planning company events, meetings, luncheons, and special projects
• Organize and maintain office common areas
• Perform general office clerk duties and errands
• Update calendars, schedule meetings, and book travel for Executives
• Reserve conference rooms for meetings
• Order breakfast / lunch as needed for client and internal office meetings
• Receive mail deliveries, packages, and ensure couriers pick up and drop off needed assets / packages.
• Track supply inventory and order office / kitchen supplies
• Stock pantry with beverages, snacks and misc. items
• Maintain office equipment as needed
• Perform ad-hoc duties as directed

Requirements

• High school diploma or equivalent; Associate’s degree preferred
• Prior experience handling office responsibilities, experience in customer service, or related field
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Excellent written and verbal communication skills
• Highly organized multitasker who works well in a fast-paced environment
• Customer-service mindset
• Willingness to learn and to grow with the company
• Strong attention to detail
• Help maintain a professional, positive, and friendly work environment
• Ability to lift office products and supplies up to 15 lbs

Business Office Assistant needed for premier nursing facility . Come join our winning team!

This is an outstanding entry level opportunity! If you have a positive attitude, basic math skills and desire to serve others - we will train!

Our Mission : We are professionals committed to serving others, nurturing life, and promoting an individual’s ability to thrive.

Position Summary :

Provides clerical and administrative assistance to support the Office Manager and Administrator of the facility. Some duties involve verifying patient insurance information, collections / accounts receivable, and other accounting activities and clerical support as assigned.

Qualifications : If you meet the below please apply!

• High school diploma or equivalent
• 6 months experience in an office setting required (basic knowledge of computers, copiers, fax machine, etc.)
• 6 months experience in a hospital or nursing facility preferred
• Experience with Point Click Care (PCC) preferred
• Cheerful disposition, able to handle stressful situations and / or upset patients / family members with tact and kindness

Responsibilities :

• Assist in organizing, documenting, processing and reporting on financial transactions including, but not limited to, accounts receivable, deposits, and billing
• Track, update and report on facility / patient / resident census changes
• Verify patient insurances and proper completion of necessary paperwork, treatment needs / requests, etc.
• Provide backup and support for other office staff members (answering phones, covering for reception if / when needed, etc.)
• Data entry, report creation, spreadsheet updates as directed and needed for the department

Benefits :

• Competitive pay
• Health Benefits Medical, dental, and vision coverages with company paying majority of costs for Medical HMO (with buy up plan options available)
• 401(k) with company match (company match begins after 1 year of service)
• Company paid Life and disability insurance
• Paid Time Off (Vacation, Sick, Holiday)
• Employee Assistance program
• Identity Theft and Travel insurance protections
• Bene-Hub employee sponsored discount programs and more .

We are proud to be an equal opportunity employer.

Benefits available to full-time employees.

We are a skilled nursing facility committed to serving others, nurturing life, and promoting an individual’s ability to thrive.

As a top-tier, 24-hour nursing home in Los Angeles, California, we pride ourselves on providing state-of-the-art rehabilitation and nursing services.