CAREER DESCRIPTION

Office Assistant / Office Technician

This recruitment is open to the public for a minimum of five (5) business days and will remain open on a continuous basis until 11 : 59 p.

m. (PST) when the needs of the County are met. Qualified applicants are encouraged to apply immediately as this recruitment will close at any time without prior notice.

The eligible list established will be used to fill positions throughout the County of Orange until the next recruitment.

THE COUNTY OF ORANGE

As an employee of the County of Orange, each employee contributes public service to the 3 million residents which make up the County.

The work of thousands of County employees across nearly two dozen agencies and departments directly affects the daily lives of residents and businesses.

The County of Orange's core businesses includes public safety, public health, environmental protection, regional planning, public assistance, social services, and aviation.

Click to learn more about the County of Orange.

THE OPPORTUNITY

The Office Assistant / Office Technician classification is an entry-level office position that may be utilized in various assignments depending on the Agency.

The incumbent will perform moderately difficult office tasks / duties which require proficiency in a variety of general office skills and the operation of standard office equipment.

Depending on the assignment, the incumbent will need to effectively communicate with the public. Positions perform general office duties which require proficiency in a variety of office skills and in the simple operation of standard office equipment such as computer, phone, fax, scanner, and copy machine.

Some positions may require working varying shifts (e.g., nights, weekends and / or holidays). In addition, some Social Services Agency positions will be assigned to work at Aliso Viejo, Anaheim, Cypress, Garden Grove, Laguna Hills, Orange, and Santa Ana.

Immediate vacancies are currently with Social Services Agency and Orange County Community Resources.

The County of Orange, (SSA), is committed to delivering quality services that are accessible and responsive to the community, encourage personal responsibility, strengthen individuals, preserve families and protect vulnerable adults and children.

OC COMMUNITY RESOURCES (OCCR)

is a multi-faceted department comprised of OC Animal Care, OC Community Services, OC Housing & Community Development, OC Parks, and OC Public Libraries.

DESIRABLE QUALIFICATIONS

The ideal candidate will possess the following experience :

Customer Service

• Front office experience
• Interacting in a professional and courteous manner
• Anticipating and meeting customer needs in all situations
• Establishing productive and professional relationships with internal and external customers
• Handle complaints and disputes with neutrality, composure, and tact.

Communication Skills

• Valuing and participating in a free flow of information with others for the sake of a common goal
• Showing the principles of writing and grammar, including correct spelling and proper word usage, punctuation, and sentence structure
• Showing the ability to convey information clearly and articulately
• Exercising discretion and maintaining confidential and / or sensitive information as dictated by the assignment
• Bilingual skills are highly desirable

Technical Knowledge Office Experience

• Back office experience
• Using Windows, Microsoft Word, Excel, Outlook, Access, and PowerPoint.
• Maintaining and managing pertinent information by creating documents, spreadsheets, and other related documents
• Proficiency in current computer systems and programs as well as modern office practices and procedures and the operation of equipment
• Thorough knowledge of the principles of writing and grammar, including proper report and correspondence format, correct spelling and proper word usage, punctuation and sentence structure

Interpersonal Skills

• Working well in a team environment
• Consistently demonstrating a positive attitude
• Show a strong work ethic
• Working independently

MINIMUM QUALIFICATIONS

Click to learn more about the minimum qualifications for the Office Assistant position.

Click to learn more about the minimum qualifications for the Office Technician position.

SPECIAL QUALIFICATIONS FOR SSA ONLY

Candidates will be required to undergo a background clearance check from California Department of Social Services (CDSS) and Community Care Licensing (CCL) and must successfully clear prior to the start of their employment.

All employment offers are contingent upon successful completion of a background check. Areas considered in the background check include conviction history, employment history, professional references and education verification (i.

e. degree, license, or official transcripts) if applicable. Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.

A.C.E.S.) In addition, a Child Abuse Central Index (CACI) background clearance check may be required. CACI is a repository of child abuse investigation reports managed by the Department of Justice (DOJ) that contains information related to substantiated cases of physical abuse, sexual abuse, mental / emotional abuse, and / or severe neglect of a child.

PHYSICAL, MENTAL, AND ENVIRONMENTAL REQUIREMENTS

Physical Conditions

• Vision sufficient to read standard text, fine print, and various handwritings and to view a computer monitor; speak and hear well enough to communicate clearly and understandably in person and over the phone;
• independent body mobility sufficient to stand, sit, walk, stoop and bend routinely to perform daily tasks; ability to sit for prolonged period of time;

manual dexterity to use hands, arms, and shoulders repetitively to operate a keyboard and mouse as well as other office equipment such as a stapler, telephone, and photocopy machine.

Mental Conditions

Possess the ability to independently reason logically to reach conclusions and decisions; possess the ability to remain calm and appropriately focused in different interpersonal situations.

Environmental Conditions

Ability to work in a fast paced office environment and stay focused despite workplace distractions; able to work with changing priorities, deadlines, and multiple assignments concurrently.

RECRUITMENT PROCESS

Human Resource Services (HRS) will screen all application materials to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition.

Online Office Skills Examination Weighted 100% :

Candidates will be invited to participate in an on-line, self administered assessment. Candidates will be notified via email of this process.

Only the most successful candidates will be referred to the next step in the recruitment process.

Based on the Department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure.

Eligible List

Once all assessments have been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions.

We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

Caltech’s Planning Design & Construction department (PD&C) seeks highly motivated Summer Interns to assist with special projects.

We are looking for a talented, energetic, positive, Office Assistant. The right candidate can multi-task in a high energy work environment, exhibits a can-do attitude and strives to exceed expectations.

Requirements : · Proficiency with computers - MS Office Suite (MS Word, Excel, Outlook, etc.). Being eager to help the team achieve the department goals.

Good judgment, logic, and ability to learn new things quickly. Strong organization and time management. Special projects as assigned.

This position is located on Caltech's main campus in Pasadena, CA.

The PD&C team takes great pride in serving Caltech, delivering the built environment required to support all the needs of the institute.

Our team of professionals works with the Campus Community and industry partners to plan, design and construct world class projects.

For more information, please visit the PD&C website at

Caltech is an equal opportunity employer. PD&C is committed to being a welcoming place for everyone regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.

Caltech HR diversity page :

Essential Job Duties

• Multi-task in a high energy work environment
• Exhibit a can-do attitude and strive to exceed expectations
• Work with computers - MS Office Suite (MS Word, Excel, Outlook, etc.)
• Help the team achieve the company goals
• Exercise good judgment, logic, and will learn new things quickly
• Will perform high production and repetitive work
• Provide exceptional customer service internally and externally
• Perform other related duties as assigned

Basic Qualifications

• Proficient in MS Office
• Strong organizational skills
• Strong verbal and communication skills
• Candidate must be capable of prioritizing tasks and meeting critical, time sensitive deadlines
• Ability to multi-task
• Shift seamlessly between priorities

We're searching for a diligent office assistant to provide administrative support. You’ll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and marketing our brand through community events and print and digital mediums.

Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service.

Send us your resume today to become part of the team! Compensation :

$17 - $21 hourly

Responsibilities :

• Facilitate communication between our customers and team to ensure customer satisfaction
• Generate status reports as requested so the team is informed with progress reports
• Buy materials for the office when necessary
• Connect with our customer base and raise brand visibility by coordinating community events
• Grow in the position through continued learning and revitalization of skillsets in related duties

SUPPORT

• Handle case notes, process correspondence and maintain client case Files
• File new statements, account forms, and other insurance / investment-related materials
• Maintain financial representative’s calendar and a scheduled follow-up appointment
• Answer telephone calls and direct them as appropriate
• Process client / prospect reservations for marketing events such as seminars and assist in the preparation of seminar materials and event mailings
• Maintain supplies of current insurance / investment-related marketing materials
• Input data, print proposals, and gather information at the direction of financial representative in preparation for client / prospect meeting
• Contact clients to set up follow-up meetings with representative
• Contact clients to confirm receipt of forms or request return of completed forms
• Monitor Daily Status Report (DSR) and expedite any additional underwriting requirements
• Prepare / print letters of instruction for client signature
• Prepare policies for delivery
• Send client birthday cards and schedule birthday / age change appointments for representative
• Generate lead letters and implement marketing programs

Client Service Support

• Review insurance applications, conversions and policy changes for completeness and accuracy and return to a representative for any missing information
• Arrange medical, paramedical, and any exams necessary for underwriting
• Provide current status and account values for non-securities-related accounts
• Contact clients regarding late payments
• Process incoming non-securities related insurance service requests from clients (process address changes, bank change information, loan requests and ISA service inquiries)

Qualifications :

• Shows ability to quickly finish very detailed work
• Display excellent written, problem-solving, and verbal communication skills
• High school diploma or GED required
• Navigates computer programs with ease to provide a quick front-desk experience for customers
• Customer service experience in our industry is preferred

About Company

Northwestern Mutual Woodland Hills CA is the place to grow your career. No matter where you are on your career journey, we support your growth whether that’s at the office or with opportunities to make a difference in the community, we want you to feel empowered.

We believe in hiring smart people and then listening to them. Northwestern Mutual employees have chosen to work somewhere they can be proud of.

We're proud to listen to them and learn from them as we build the future together.

Company :

Pixelogic Media Partners, LLC provides distribution services and technology solutions to the entertainment industry. We help studios, broadcasters and digital retailers localize and distribute their feature and episodic titles to global audiences on-time and with superior quality.

Our service offerings cover end-to-end workflows including language services such as scripting, subtitling, access services, dubbing, text and metadata localization in over 50 languages.

Our technical services master and prepare this content in all distribution products including digital cinema, digital media and physical media (Ultra HD Blu-ray, Blu-ray and DVD).

To date, we serviced thousands of titles for iTunes, Google Play, YouTube, Netflix, Amazon, Movies Anywhere and others. We also authored thousands of Ultra HD Blu-ray, Blu-ray and DVD discs.

Our research and development team works on cutting-edge technologies such as 4K, high dynamic range (Dolby Vision, HDR10+), artificial intelligence and machine learning, software automation and our proprietary end-to-end operating platform branded as pHelix.

Experience start-up at scale. Be part of building innovative solutions to service our media and entertainment clients and help us fulfill their content distribution needs.

Join us if you’re passionate about entertainment, innovation and customer service excellence!

Hours : 8am start time

Salary : $20-23 / hour

Responsibilities :

• Answer and transfer calls to the appropriate contact; take messages when necessary
• Greet clients and visitors upon arrival
• Assist in planning company events, meetings, luncheons, and special projects
• Organize and maintain office common areas
• Perform general office clerk duties and errands
• Update calendars, schedule meetings, and book travel for Executives
• Reserve conference rooms for meetings
• Order breakfast / lunch as needed for client and internal office meetings
• Receive mail deliveries, packages, and ensure couriers pick up and drop off needed assets / packages.
• Track supply inventory and order office / kitchen supplies
• Stock pantry with beverages, snacks and misc. items
• Maintain office equipment as needed
• Perform ad-hoc duties as directed

Requirements

• High school diploma or equivalent; Associate’s degree preferred
• Prior experience handling office responsibilities, experience in customer service, or related field
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Excellent written and verbal communication skills
• Highly organized multitasker who works well in a fast-paced environment
• Customer-service mindset
• Willingness to learn and to grow with the company
• Strong attention to detail
• Help maintain a professional, positive, and friendly work environment
• Ability to lift office products and supplies up to 15 lbs

Business Office Assistant needed for premier nursing facility . Come join our winning team!

This is an outstanding entry level opportunity! If you have a positive attitude, basic math skills and desire to serve others - we will train!

Our Mission : We are professionals committed to serving others, nurturing life, and promoting an individual’s ability to thrive.

Position Summary :

Provides clerical and administrative assistance to support the Office Manager and Administrator of the facility. Some duties involve verifying patient insurance information, collections / accounts receivable, and other accounting activities and clerical support as assigned.

Qualifications : If you meet the below please apply!

• High school diploma or equivalent
• 6 months experience in an office setting required (basic knowledge of computers, copiers, fax machine, etc.)
• 6 months experience in a hospital or nursing facility preferred
• Experience with Point Click Care (PCC) preferred
• Cheerful disposition, able to handle stressful situations and / or upset patients / family members with tact and kindness

Responsibilities :

• Assist in organizing, documenting, processing and reporting on financial transactions including, but not limited to, accounts receivable, deposits, and billing
• Track, update and report on facility / patient / resident census changes
• Verify patient insurances and proper completion of necessary paperwork, treatment needs / requests, etc.
• Provide backup and support for other office staff members (answering phones, covering for reception if / when needed, etc.)
• Data entry, report creation, spreadsheet updates as directed and needed for the department

Benefits :

• Competitive pay
• Health Benefits Medical, dental, and vision coverages with company paying majority of costs for Medical HMO (with buy up plan options available)
• 401(k) with company match (company match begins after 1 year of service)
• Company paid Life and disability insurance
• Paid Time Off (Vacation, Sick, Holiday)
• Employee Assistance program
• Identity Theft and Travel insurance protections
• Bene-Hub employee sponsored discount programs and more .

We are proud to be an equal opportunity employer.

Benefits available to full-time employees.

We are a skilled nursing facility committed to serving others, nurturing life, and promoting an individual’s ability to thrive.

As a top-tier, 24-hour nursing home in Los Angeles, California, we pride ourselves on providing state-of-the-art rehabilitation and nursing services.