Senior Executive Assistant

Full-time

We're looking for a Senior Executive Assistant to join the Technology Office in direct support our EVP, Fulfillment and Parcel Delivery Product and Tech and EVP, Enterprise & 4PL Product and Technology.

You’ll work alongside these leaders to maximize their ability to focus on the team’s key priorities in supporting Flexport’s continued growth.

Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel.

This candidate will help build a positive team environment and establish working relationships inside and outside of the group.

You will :

  • Manage complicated internal and external meetings and domestic and global travel schedules, review and process contracts and expenses, and maintain confidentiality of all work material;
  • Handle confidential and non-routine information and facilitate communication between appropriate departments;
  • Conserve the team's time by reading, researching, and routing correspondence;; collecting and analyzing information; initiating telecommunications;
  • and assisting with presentations;
  • Maintain confidentiality and protect operations by having high level of discretion;
  • Anticipate the needs of our senior leaders. Plan ahead and be resourceful;
  • Act as a gatekeeper for internal and external individuals on matters pertaining to leader access;
  • Be unafraid to offer suggestions and make improvements to processes;
  • Prioritize conflicting needs with limited guidance and keep leadership informed of short and long term responsibilities and commitments;
  • Complete expense reports and executive requests;
  • With limited guidance, work on projects from start to finish.
  • Assist with org-wide events such as our monthly All-Hands and quarterly Town-Halls.

You should have :

  • BA / BS degree and 8+ years of exec support
  • You have a calm head and a steady hand. You can easily turn a stressful situation to a problem solved
  • Discretion in abundance confidentiality is critical to the role
  • Experience with both Google and Microsoft Office productivity suites
  • Excellent written and verbal communication skills and a proven ability to interact with internal and external partners
  • The ability to work well under pressure in a fast-paced time sensitive environment
  • Superior organizational skills, strong attention to detail, and great follow through on tasks
  • The ability to be an efficient self-starter and decision-maker that can act on instinct
  • A genuine interest in learning by helping and be a problem solver at heart
  • Availability to deliver quickly, across global time zones.
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Senior Executive Assistant

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We're looking for a Senior Executive Assistant to join the Technology Office in direct support our EVP, Fulfillment and Parcel Delivery Product and Tech and EVP, Enterprise & 4PL Product and Technology.

You’ll work alongside these leaders to maximize their ability to focus on the team’s key priorities in supporting Flexport’s continued growth.

Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel.

This candidate will help build a positive team environment and establish working relationships inside and outside of the group.

You will :

  • Manage complicated internal and external meetings and domestic and global travel schedules, review and process contracts and expenses, and maintain confidentiality of all work material;
  • Handle confidential and non-routine information and facilitate communication between appropriate departments;
  • Conserve the team's time by reading, researching, and routing correspondence;; collecting and analyzing information; initiating telecommunications;
  • and assisting with presentations;
  • Maintain confidentiality and protect operations by having high level of discretion;
  • Anticipate the needs of our senior leaders. Plan ahead and be resourceful;
  • Act as a gatekeeper for internal and external individuals on matters pertaining to leader access;
  • Be unafraid to offer suggestions and make improvements to processes;
  • Prioritize conflicting needs with limited guidance and keep leadership informed of short and long term responsibilities and commitments;
  • Complete expense reports and executive requests;
  • With limited guidance, work on projects from start to finish.
  • Assist with org-wide events such as our monthly All-Hands and quarterly Town-Halls.

You should have :

  • BA / BS degree and 8+ years of exec support
  • You have a calm head and a steady hand. You can easily turn a stressful situation to a problem solved
  • Discretion in abundance confidentiality is critical to the role
  • Experience with both Google and Microsoft Office productivity suites
  • Excellent written and verbal communication skills and a proven ability to interact with internal and external partners
  • The ability to work well under pressure in a fast-paced time sensitive environment
  • Superior organizational skills, strong attention to detail, and great follow through on tasks
  • The ability to be an efficient self-starter and decision-maker that can act on instinct
  • A genuine interest in learning by helping and be a problem solver at heart
  • Availability to deliver quickly, across global time zones.
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Senior Executive Assistant

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Position Summary :

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The successful candidate will be mission driven and will be an example-setting, dedicated professional, solution-based problem solver, knowledgeable resource, aware connector, effective communicator and community-minded advocate.

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Executive Assistant

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Build the future, spark innovation and align your career with purpose.

McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. Together, we're building a thriving planet.

Buildings are a leading contributor to the climate crisis, generating nearly 40% of total global energy-related carbon emissions.

We're making a lasting impact on our industry and within our communities by addressing the climate, affordability and equity crises through :

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PeopleFirst Benefits

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See benefit plan documents for complete details.

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T he pay range for this position is $64,890 - $105,900 per year; however, base pay offered may vary depending on job-related knowledge, skills, and experience.

Base pay information is based on market location. A bonus may be provided as part of the compensation package, in addition to a full range of medical, financial, and / or other benefits, dependent on the position offered.

The McKinstry group of companies are equal opportunity employers. We are committed to providing equal employment opportunities to all employees and qualified applicants without regard to sex, gender identity, sexual orientation, age, race, color, creed, marital status, national origin, disability, veteran status, genetic information or any other basis protected by law.

This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training.

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LI-NM1

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Executive Assistant

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Full Time Salary : $60,000 - $65,000 DOE / Part Time Salary : $30,000 DOE

THE CORE

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As a team, we're driven by integrity, accountability, and an understanding that our support is vital to the success of the artists we work with.

Our heart-centered commitment and next-level skill set allows us to deliver a service that regularly exceeds the expectations of our clients, while creating a thriving work environment for the entire company.

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This individual will be responsible for providing high-level administrative support to the company's executive leadership, ensuring the smooth operation of daily tasks and activities.

The ideal candidate will have excellent communication skills, the ability to prioritize tasks, and a strong commitment to professionalism.

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If you feel you have the right skills to be an Executive Assistant, we would love to hear from you. Please apply with your resume.

Logistis for Designers is an equal opportunity employer committed to providing employees with a work environment free of discrimination and harassment.

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