OFFICE LOCATION

Seattle, Washington, USA

WA201

WHO WE ARE

The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest environmental challenges so that people and nature can thrive.

Our work is guided by our values, which include a and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC.

Want to know more? Check out our to hear stories from staff or visit .

One of TNC’s primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued.

We know we’ll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work.

Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings.

Please apply we’d love to hear from you. To quote a popular saying at TNC, you’ll join for the mission, and you’ll stay for the people.

WHAT WE CAN ACHIEVE TOGETHER

The Executive Assistant will provide direct administrative support to the Washington State Director and general administrative and project management support for the Washington Executive Team and Board of Trustees.

The Executive Assistant is responsible for performing multiple administrative functions including scheduling, call and meeting coordination, calendar and project management, processing expenses and time reporting, travel arrangements, tracking tasks with competing priorities and deadlines, drafting correspondence, and handling sensitive information.

They will communicate on behalf of the State Director with various internal and external parties, including staff in various programs across the Conservancy, donors, trustees and community members in order to coordinate arrangements, convey information and ensure successful execution of support functions.

They will coordinate meeting logistics and support event planning and implementation of trustee and other events. The Executive Assistant is a member of the All Staff Programming team and supports all staff meetings and retreats, as well as providing back-up reception coverage.

The Executive Assistant will coordinate, participate, and contribute to various project teams within this role. They will work closely with and at times under the direction of the Executive Coordinator and Trustee Liaison to support the Board of Trustees and various Board Committees.

Work Environment & Schedule

• This is a hybrid position based in Seattle, WA with the expectation of 2-3 days per week onsite at The Nature Conservancy’s Seattle office.
• The work schedule is typically a standard Monday Friday, with some long and / or flexible hours as needed. Flexible work arrangements are available.
• The position requires periodic travel throughout Washington State (including overnight) and the ability to support meetings and events at various sites throughout the state.
• Onsite work is performed in a professional open-office environment and involves only infrequent exposure to disagreeable elements and minor physical exertion and / or strain.

Meeting logistics require physical mobility and the ability to lift up to 25 lbs.

WE'RE LOOKING FOR YOU

Are you looking for a career to help people and nature? Guided by science and our values, TNC creates innovative, on-the-ground solutions to our world’s toughest challenges so that people and nature can thrive together.

We’re looking for someone with experience in being a part of a diverse, multi-disciplinary team and providing administrative support to a director or multiple directors.

The ideal candidate should have exceptional communication and collaboration skills, strong organizational skills, and experience independently managing multiple priorities, meeting deadlines and tracking action items.

This is an exciting opportunity to contribute to the ongoing mission of conservation by supporting the work of our team!

WHAT YOU'LL BRING

• Associate’s degree and 4 years’ experience, or Bachelor’s degree and 2 years’ experience, or equivalent combination of education and experience.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing diverse activities to meet deadlines.
• Experience working across teams and communicating with a wide range of people.

DESIRED QUALIFICATIONS

• Commitment to equity and inclusion in both work and workplace, including acting in accordance with our ; be respectful of differences of identity and / or beliefs, and successfully work across those differences to meet work objectives.
• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
• Strong organization skills, accuracy, and attention to detail.
• Experience working with a board of directors, donors, volunteers, the public, and / or all levels of staff.
• Ability to analyze information for the purpose of coordinating and planning activities and solving problems.
• Experience generating reports and interpreting data.
• Ability to use existing technology to achieve desired results. Experience with MSOffice suite preferred.
• Experience interpreting guidelines to achieve desired results.

WHAT WE BRING

Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on.

Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world.

Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!

The Nature Conservancy offers a competitive, comprehensive benefits package including : health care benefits, flexible spending accounts, 401(k) plan including employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work wellbeing benefits.

Learn more about our benefits at in the on nature.org / careers.

We’re proud to offer a work-environment that is supportive of the health, wellbeing, and flexibility needs of the people we employ!

ADDITIONAL JOB INFORMATION

The Nature Conservancy offers a competitive, comprehensive benefits package including; health care benefits, flexible spending accounts, 401(k) plan including employer match, accrued paid time off (including annual, personal, and sick leave), life insurance, disability coverage, employee assistance program, other life and work wellness benefits.

Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions.

Learn more about our benefits at nature.org / careers. We’re proud to offer a work-environment that is supportive of the health, wellness, and flexibility needs of the people we employ.

AUTO SAFETY POLICY

This position requires a valid driver's license and compliance with TNC’s Auto Safety Program. Employees may not drive Conservancy-owned / leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers.

To learn more about the Auto Safety Program, visit under the FAQ section.

Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.

SALARY INFORMATION

Starting salary : $62,400 - $69,000 annually, dependent on qualifications and experience.

Senior Executive Assistant

The Position

The Senior Executive Assistant is responsible for providing an efficient and effective administrative support service to the Country Manager, VP Development Projects and other Australian-based executives to ensure business activities in Australia are delivered effectively.

This will include developing processes and procedures and working with them consistently to enable the smooth integration of operations, projects and corporate activities in Australia and an effective interface with international offices.

This role requires a highly experienced administrative professional who can work in a fast-paced environment and can manage multiple responsibilities.

Key Responsibilities

• Provide efficient executive support to the Country Manager, and other Executive members as required including but not limited to, diary management, expenses, travel and logistics management
• Responsible for the overall office management of the Perth corporate office
• Accountable for the performance and work scope of the Office Coordinator
• Responsible for overall management of VIP visits in consultation with relevant site employees
• Act as the lead coordinator of major corporate events, including Town Halls, celebrations, ceremonies
• Provide administrative support for the production of key corporate documents including power point presentations, correspondence and reports
• Provide meeting support including scheduling, logistical and equipment arrangements, preparing agendas and recording actions
• Support the Executive members with internal reporting activities
• Manage confidential and sensitive information and documentation with appropriate discretion
• Coordinate travel, accommodation, and itineraries for the Country Manager and Executives as required
• Organise expense claims, invoices, and accounts in addition to reconciling credit card acquittal using Concur system
• Assist with the annual budget preparation and management of AOPs
• Coordinate and ensure quality assurance of corporate management activities
• Build relationships with and liaise as required with US Executive assistants to support joint activities

Work Experience / Technical Skill Requirements

• Demonstrated experience working at a senior level in a similar executive assistant / office manager role
• Demonstrated experience in facilities management
• Exceptional organizational skills and the ability to multi-task and prioritise duties
• Strong attention to detail
• Experience in managing junior office administrative staff
• SAP experience preferred
• Concur experience advantageous
• Intermediate to advanced skills in Microsoft Office applications, including Excel and Powerpoint
• Well-developed communication and customer service skills (both written and verbal)
• Demonstrated capability to work collaboratively with various internal and external stakeholders
• Ability to work autonomously and apply initiative
• Complex problem solving and analytical skills

Education / Qualification Requirements

• Completion of secondary education
• Cert III or IV in Business Administration preferred

Position Summary :

Sea Mar Community Health Centers seeks a full-time Executive Assistant to join its central Administration team in South Seattle.

The successful candidate will be mission driven and will be an example-setting, dedicated professional, solution-based problem solver, knowledgeable resource, aware connector, effective communicator and community-minded advocate.

Job duties include contract management, special projects, coordination of ongoing tasks and projects, event planning, executive support, and sharing in the administrative duties of the Admin team.

This is a great position for those seeking to gain experience in non-profit and / or health care administration operations.

Required Qualifications :

• Excellent oral and written English, extensive experience with Microsoft Office, and strong organizational and customer service skills.
• Must be able to multi-task, problem solve, thrive in a dynamic work environment, and enjoy working with a variety of people.
• Must have administrative office, non-profit, grant-writing, and / or healthcare experience; college degree required.
• Bilingual English / Spanish highly preferred.

What We Offer :

Sea Mar offers talented and motivated people the opportunity to work in a dynamic and growing community health organization.

Working at Sea Mar Community Health Centers is more than just a job, it’s a fulfilling career with opportunity for advancement.

The fringe benefits surpass most companies. For example, Full-time employees working 30 hours or more, receive an excellent benefit package of :

• Medical
• Dental
• Vision
• Prescription coverage
• Life Insurance
• Long Term Disability
• EAP (Employee Assistance Program)
• Paid-time-off starting at 24 days per year + 10 paid Holidays.

We also offer 401(k) / Retirement options and an exciting opportunity to work in a culturally diverse environment.

Build the future, spark innovation and align your career with purpose.

McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. Together, we're building a thriving planet.

Buildings are a leading contributor to the climate crisis, generating nearly 40% of total global energy-related carbon emissions.

We're making a lasting impact on our industry and within our communities by addressing the climate, affordability and equity crises through :

• renewables and energy services
• engineering and design
• construction and facility services

To get where we're going, we need big thinkers, problem solvers and collaborative mindsets. Does that sound like you?

The Opportunity with McKinstry

We are hiring an Executive Assistant to support our c-suite leaders in Seattle, WA . We're looking for someone with impeccable attention to detail and strong organizational skills who enjoys working in a fast-paced, purpose-driven, and growing organization.

You will manage complex and rapidly changing executive schedules (Outlook) which requires flexibility and a high level of confidentiality, discretion, and professionalism.

This role works closely with other members of the Executive Services team providing direct support to the c-suite leaders with day-to-day support for meetings and events, programs, and special projects.

To be successful in this role, you need to be self-motivated, anticipate needs, and have exceptional follow-through. The ideal candidate will have proven customer service skills, be proficient with technology and enjoy solving problems.

You will be relied upon to understand business priorities and play a key role in supporting and advancing department processes and maintaining alignment with the organization's annual calendar and business rhythm.

Additionally, some responsibilities you will have include :

• Plan and coordinate meetings and events to include logistics, drafting agendas, setting up meeting sites, compiling presentation slides, ordering catering, communications, etc.
• Effectively prioritize numerous requests and incoming information, ensuring an appropriate level of urgency is given to each.
• Plan and manage domestic travel.
• Assist with reports, projects, and presentations at various times throughout the year. Organize, research, and gather required data as necessary.
• Manage complex, fast-changing executive-level calendars and scheduling for multiple executives.
• Maintain work team's processes and procedures documentation.
• Track and help drive completion of action items and deliverables and follow up on outstanding items.
• Foster a positive team environment and establish working relationships inside and outside the group.
• Respond to and resolve issues of varying complexity and ambiguity, requiring research, investigation, and follow-up.
• Foster and maintain relationships with executives and business leaders across the organization.

What You Need to Succeed at McKinstry

• Experience providing support assistance at executive and senior management levels.
• Experience working in a multi-discipline or multi-location organization.
• Extensive scheduling experience. (MS Outlook)
• Strong knowledge of Microsoft Office (Excel, PowerPoint, and Word) and MS Teams, and ZOOM.
• Enjoy leveraging technology to gain efficiencies.
• Strong organizational, communication, and interpersonal skills; impeccable attention to detail.
• Ability to prioritize, think critically, and solve problems before they arise.
• A can-do attitude, nothing is too large or too small, willingness to help.

PeopleFirst Benefits

When it comes to the basics, we have you covered :

• Competitive pay
• 401(k) with employer match and profit-sharing plan
• Paid time off and holidays
• Comprehensive medical, prescription, dental, and vision with low or zero deductible options and low out of pocket maximums

People come first at McKinstry, and we go beyond the basic benefits with :

• Family formation benefits, including adoption and IVF assistance
• Up to 16 weeks paid parental leave
• Transgender inclusive benefits
• Commuter benefits
• Pet insurance
• Building Good paid community service time
• Learning and advancement opportunities via McKinstry University
• McKinstry Moves onsite gyms or reimbursement for remote workers

See benefit plan documents for complete details.

If you're driven by our vision to build a thriving planet together, McKinstry is the place to build your career.

T he pay range for this position is $64,890 - $105,900 per year; however, base pay offered may vary depending on job-related knowledge, skills, and experience.

Base pay information is based on market location. A bonus may be provided as part of the compensation package, in addition to a full range of medical, financial, and / or other benefits, dependent on the position offered.

The McKinstry group of companies are equal opportunity employers. We are committed to providing equal employment opportunities to all employees and qualified applicants without regard to sex, gender identity, sexual orientation, age, race, color, creed, marital status, national origin, disability, veteran status, genetic information or any other basis protected by law.

This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training.

This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

McKinstry is a drug-free workplace. Employment is contingent upon successfully passing a pre-employment drug and alcohol test, complying with the requirements of the Immigration Reform and Control Act and a Confidentiality Agreement, in addition to successful outcomes of background and reference checks.

Applicants for this role will only be considered if they possess current US Work Authorization, and do not require employer-sponsored VISA support to begin or remain in this role.

LI-NM1

Full Time Salary : $60,000 - $65,000 DOE / Part Time Salary : $30,000 DOE

THE CORE

We are cloud-based, tech-heavy, fast-moving specialists providing accounting and advisory services for the interior design industry.

As a team, we're driven by integrity, accountability, and an understanding that our support is vital to the success of the artists we work with.

Our heart-centered commitment and next-level skill set allows us to deliver a service that regularly exceeds the expectations of our clients, while creating a thriving work environment for the entire company.

THE ROLE

Logistis for Designers is looking for a highly organized, detail-oriented, and proactive Executive Assistant to join our team.

This individual will be responsible for providing high-level administrative support to the company's executive leadership, ensuring the smooth operation of daily tasks and activities.

The ideal candidate will have excellent communication skills, the ability to prioritize tasks, and a strong commitment to professionalism.

Responsibilities :

• Manage and maintain executives' calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare materials for meetings, presentations, and conferences.
• Act as the primary point of contact for the executive, handling inquiries and requests from both internal and external stakeholders.
• Draft and edit correspondence, reports, and other documents on behalf of the executive.
• Organize and maintain filing systems, ensuring the confidentiality and security of sensitive information.
• Assist in the preparation and tracking of budgets, expense reports, and financial documents.
• Conduct research and compile information as needed to support the executive's decision-making.
• Coordinate and liaise with other departments to ensure efficient communication and collaboration.
• Plan and execute special events and projects as assigned by the executive.
• Continuously improve office processes and procedures to increase efficiency and effectiveness.

Requirements :

• Bachelor's degree in Business Administration or related field.
• A minimum of 3-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior-level management.
• Exceptional verbal and written communication skills.
• Strong organizational skills and the ability to prioritize and multitask effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other office productivity tools.
• Discretion and the ability to handle confidential information with the utmost professionalism.
• Excellent interpersonal skills and the ability to interact with individuals at all levels of the organization.
• Proactive and detail-oriented, with the ability to anticipate needs and solve problems.
• Flexibility and adaptability to a fast-paced, ever-changing work environment.
• A positive attitude and the ability to work both independently and as part of a team.

THE BENEFITS

We offer a competitive salary and benefits package, as well as opportunities for professional development and growth within the company.

• Remote -or- Hybrid work environment
• FTE Medical Insurance
• FTE Vision / Dental Insurance
• FTE PTO
• FTE Paid holidays
• FTE Commission / Bonus opportunities
• Remote office setup allowance
• FTE Monthly Stipend for Internet and Cell Phone
• Work / life balance - We do not work weekends!

If you feel you have the right skills to be an Executive Assistant, we would love to hear from you. Please apply with your resume.

Logistis for Designers is an equal opportunity employer committed to providing employees with a work environment free of discrimination and harassment.