Snelling is currently seeking an Executive Assistant to the President of a university support organization in San Antonio.

The Executive Assistant supports and works closely with the President & CEO by providing executive administrative / business support and supervising the daily activities of the President’s Office staff.

She / he also works closely with members of the Governing Board on all related business matters and serves as the Administrative Secretary of the Governing Board.

This a direct-hire position with a salary of $65K-$80K + DOE. Please respond with your updated resume if you are interested and feel you meet the qualifications. Urgently hiring.

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following :

• Produces reports, routine correspondence, and general office management for the President’s Office
• Compiles and prepares various reports and research for the President and Cabinet Members
• Coordinates President’s Office activities and schedules; develop and recommend office procedures and systems; ensures smooth office operations
• Plans, coordinates, and supports Governing Board and Cabinet meetings and other meetings as requested by the President and CEO
• Schedules and arranges meetings, compiles and distributes materials, attends meetings, and prepares meeting minutes
• Drafts the President’s reports for the Cabinet and Governing Board meetings, and compiles and organizes all corresponding standing committee and staff reports for final distribution to all concerned parties.

The incumbent archives meeting packets of these meetings in chronological order for rapid access as needed.

• Reads, sorts, scans, and routes incoming mail and prepares outgoing mail for the President and CEO
• Locates and attaches appropriate files to correspondence to be answered by suitable staff
• Directs the creation and maintenance of filing systems for the President’s Office
• Takes dictation and transcribes notes during meetings, conference calls, etc.
• Files, faxes, and / or copies of correspondence and other records as required
• Receives and screens communications to the President & CEO, including telephone calls and email messages, and uses independent judgment to identify and those requiring priority attention;

prioritizes, channels, and facilitates communications from department heads, department coordinators, etc.

• Schedules appointments, maintains calendar, arranges travel schedules, and makes reservations for the President and CEO
• Prepares expense reports for President & CEO’s credit cards and monthly reimbursements
• Assists in preparing budgets for the President’s Office and Governing Board
• Performs other duties as assigned by the President & CEO

QUALIFICATIONS : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Must have proficiency with MS Office (especially with Word, Excel, and PowerPoint) and exceptional communication skills, written and verbal
• Professional presentation, including but not limited to phone etiquette and personal appearance
• Strong interpersonal skills to work and interface with individuals of various levels
• Dedicated, hardworking, self-motivated
• Be reliable, trustworthy, and produce accurate work
• Be able to think on his / her own feet with little guidance or direction
• Strong analytical thinking and problem-solving abilities
• Excellent time management skills, organized, hands-on, and able to handle multiple tasks
• Some travel is required

EDUCATION and / or EXPERIENCE :

Bachelor’s degree (B. A.) from an accredited college or university and five years of relevant experience; or eight years of related experience and / or training;

or equivalent combination of education and experience in the following domains :

• Analyzing and resolving office administrative and procedural problems
• Performing technical, specialized, complex, and difficult office administrative work requiring the use of independent judgment
• Performing basic research and preparing reports and recommendations
• Overseeing projects or programs and / or supervising, monitoring, and evaluating the work of staff
• Organizing own work, coordinating projects, setting priorities, meeting deadlines, and following up on assignments with minimum direction
• Using initiative and independent judgment within established policy and procedural guidelines
• Providing complex office administrative support in areas of procurement, budgeting, report preparation, and staff communication
• Communicating effectively with co-workers, subordinates, superiors, the general public, representatives of public organizations, and other parties
• Rereferring external parties to the appropriate staff on inquiries or requests

LANGUAGE SKILLS :

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
• Ability to write reports, business correspondence, and procedure manuals
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
• Spanish proficiency is strongly preferred

Omni Therapy, a leading provider of integrative health and wellness services, is seeking a dynamic and highly-organized Executive Assistant to join our team.

As an Executive Assistant, you will be responsible for providing high-level administrative support to our management team and ensuring the smooth operation of our healthcare organization.

If you have exceptional organizational skills, outstanding communication abilities, and a passion for healthcare, we encourage you to apply.

Responsibilities

• Manage and maintain executive schedules, including arranging appointments, meetings, and travel itineraries
• Coordinate and execute day-to-day administrative tasks, such as answering calls, responding to emails, and handling correspondence
• Prepare reports, memos, letters, and other documents, using Word, Excel, PowerPoint, and other software applications
• Organize and file confidential documents and sensitive information
• Monitor and track departmental budgets and expenses, and prepare financial reports
• Participate in meetings, take minutes, and distribute agendas and other materials
• Assist with various HR and recruitment tasks, including scheduling interviews, coordinating onboarding, and managing employee records

Requirements

• 2+ years of experience in an executive assistant, administrative assistant, or similar role
• Excellent verbal and written communication skills
• Exceptional organizational and time-management skills
• Strong attention to detail and ability to manage multiple priorities simultaneously
• Proficiency in Microsoft Office Suite and other office software
• Ability to maintain confidentiality and handle sensitive information in a professional manner

Benefits

Join the team and get all you deserve :

• An excellent working environment
• Health Insurance
• Vision Insurance
• Life Insurance No Cost to employee
• 401K with Profit Sharing

Benefits

• Remote work with flexible hours

Job Summary :

Under general supervision, responsible for providing advanced administrative support for senior management and executives.

Job Duties :

• Prepares correspondence, memoranda, reports, or related documents and materials.
• Initiates routine and non-routine correspondence / memoranda as needed.
• Prepares and submits requisitions, forms, reimbursements, and vouchers for vendors and staff.
• Monitors emails and assist with timely and appropriate responses for priority matters.
• Screens and routes calls and visitors, as appropriate, and resolves routine and complex inquiries.
• Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements accordingly.
• Assists in directly organizing and obtaining documents needed for meetings.
• Drafts agendas, and prepares and distributes meeting minutes.
• Manages meeting logistics and takes appropriate actions as needed to ensure successful outcomes.
• Organizes and maintains files and key documents for appropriate record keeping.
• Serves as administrative liaison and first point of contact for resource to departments and offices within the institution regarding policies and procedures.
• Performs all other duties as assigned.

Education :

Bachelor's degree in related field is required.Will accept experience in lieu of degree.

Experience :

Five (5) years of related experience is required.

Preferred :

Experience in Higher Education.

Executive Assistant needed in the San Antonio, TX area. With the help of this individual, the architects are hoping to focus more on their projects and much less on the back-end / daily administrative tasks.

We are looking for an exceptional candidate who is willing to go above and beyond - just like other members of this team do on a daily basis.

We are looking for someone that has a servant's heart and wishes to free up these talented architects to help them do what they’re good at doing.

The candidate should have a proven track record of creating and implementing systems and procedures in an office atmosphere.

This person will have a strong sense of urgency and must enjoy "to-do lists". The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team.

Compensation :

• Salary Range : $50,000 - $60,000
• Paid Time Off (PTO)
• Health Benefits
• 401k match
• Rapid growth potential

Compensation :

$50,000 - $60,000 yearly

Responsibilities :

• Supports and prioritizes the needs of assigned Leaders and their teams.
• Manages and coordinates multiple calendars, both individual and team specific.
• Prepares presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Schedules client meetings for principals and team.
• Identifies, organizes, and implements administrative projects independently in accordance with deadlines.
• Ensures architectural licenses are updated and accurate while maintaining AIA credits for recording with the Licensure Department.
• Responsible for organizing tasks by level of urgency. Ensures the day-to-day tasks are well organized and efficient.
• Manages sensitive matters with a high level of confidentiality and discretion.
• Flexible hours as required by the needs of business for special projects and meetings outside of business hours.
• Maintaining and improving database management system(s).
• Screening and directing phone calls; distributing correspondence.
• Handling requests and queries appropriately.
• Assisting clients and helping them to have an extraordinary experience.
• Managing day-to-day office operations.
• Tracking expenses accurately and creating effective budgets.
• Receiving and routing mail at the office.
• Handling basic bookkeeping and invoicing.
• Attend important events and build relationships with previous and potential clients.

Qualifications :

• Minimum of 2 years experience as a high-functioning administrative assistant to senior leaders or equivalent corporate experience.
• Demonstrates excellent interpersonal, written, and verbal communication skills.
• Demonstrates strong organizational and time management skills.
• Exhibits initiative, problem-solving, and decision quality with great attention to detail in a fast-paced environment.
• Effectively communicates with supervisors through timely and appropriate written, oral, and visual means.
• Tech-savvy. Advanced computer skills including document and presentation preparation; database creation and management;

contact management; research and high proficiency in Microsoft Office and Google Workspace.

• Able to work independently to support a team and appropriately manage time.
• Discretion and confidentiality.
• Customer service focus.
• College degree preferred.
• Comfortable handling strong personalities.
• Must be thorough and Love to-do lists.
• This person must have a Can and Will Do attitude.

About Company

CREO is an architecture firm with a commitment to innovation and a desire to nurture an entrepreneurial spirit. At the core of our practice is a belief in the power of creativity and passion to pursue it to improve the built environment.

We foster a culture of innovation and self-discipline, freedom and responsibility, and do not discriminate on projects by scale or budget, but rather welcome the challenge to exercise restraint, and design within the given parameters.

All design projects are an opportunity to positively influence our surroundings, and at CREO we view it as a privilege to help you seize those opportunities.

We’re looking for a professional, proactive, highly-organized executive assistant to play a key role in our growing team.

You’ll be responsible for assisting our high-level executive with administrative duties such as making travel arrangements, overseeing itineraries, answering phone calls, and managing our office filing system.

If you love the idea of stepping into a versatile role and working closely with leadership, we want to hear from you! Compensation :

$53,000

Responsibilities :

• Serve as the main contact for high-level executive
• Make sure basic bookkeeping duties are completed in a timely manner
• Manage office duties such as organizing filing systems and ordering office equipment and supplies
• Help prepare meetings and take detailed minutes
• Make sure executive schedules including travel arrangements, itineraries, and team meetings, are organized and up-to-date

Qualifications :

• Strong organizational skills, communication skills, time management skills, and interpersonal skills
• Must be comfortable using Microsoft Office
• High school diploma or G.E.D. required
• Experience handling confidential information and adhering to strict deadlines
• At least 2+ years of experience as an executive assistant, or experience performing supportive duties

About Company

43 Realty is a successful San Antonio-based Real Estate Agency.

At 43 Realty, we have a Client-first mentality. We exist to serve the needs of our Clients whether that is buying, selling, or property management.

We deliver a winning experience and ensure that we maintain life-long, trusting relationships with all of our Clients well after every transaction.

Our qualified team brings consistent and effective communication, as well as a network of resources that are exclusive to our Clients.