Job Description

Summary :

This position is responsible for providing overall secretarial support to the Vice President(s) to whom assigned to accomplish daily workloads with duties including or comparable to those indicate below.

The Executive Assistant handles a wide variety of situations involving the clerical and administrative functions of the executive offices, which often cannot be brought to the attention of the executive.

The Executive Assistant serves as liaison between the Executives, Medical Staff, Board members, major donors, associates and the public, making independent decisions when appropriate and working as part of a team for overall support of executives.

Maintain executive’s calendar, scheduling meetings and appointments as requested; on own initiative, establishes appointment priorities, reschedules or refuses appointments or invitations, and draws attention to important dates or conflicts.

Prioritizes own time according to workload demands.

Plans, coordinates and participates in administrative and board-level meetings, following guidelines in Hospital Bylaws, JCAHO Administrative and Board standards and other regulatory entities, schedules meeting rooms;

orders catering; prepares agendas; does timely mail-outs; takes and transcribes minutes; coordinates follow-up actions; and, works directly with Committee Chairs.

• Provides polite, courteous and professional reception and telephone service; tactfully determines nature and urgency of business;
• answers inquiries and resolves conflicts independently whenever possible using own judgment and knowledge of hospital operations;

refers to appropriate person if necessary.

• Reads incoming correspondence; determines deadlines and suspense dates; checks accuracy of documents requiring executive’s signature;
• summarizes content if needed; provides necessary backup material for executive’s review; offers advice or initiates reply if appropriate;

and, coordinates follow-up as necessary.

Composes correspondence requiring understanding of hospital operations and policies; researches and prepares special projects or presentations;

initiates and maintains large and complex paper and electronic filing systems, develops method for organizing and retrieving information.

• Makes complex travel arrangements for individual executives or groups, authorizing airline travel, lodging, conference rooms, catering, audio-visual equipment.
• In the executive’s absence, responds to requests for action or information; if necessary relays to the appropriate staff member;

intercepts requests and helps implement action; insures timely response; decides whether executive should be notified of important or emergency matters.

• Provides assistance and training to peers and subordinates on equipment, hospital policies and workplace standards. Supervises clerical support as needed.
• Demonstrates competence to perform assigned responsibilities in a manner that meets the population-specific and developmental needs of the members served by the department.
• Appropriately adapts assigned client assessment treatment, and / or care methods to accommodate the unique physical, psychosocial, cultural, age specific and other developmental needs of each client served.
• Takes personal responsibility to ensure compliance with all policies, procedures and standards as promulgated by state and federal agencies, the hospital, and other regulatory entities.
• Performs all duties in a manner that protects the confidentiality of patients and does not solicit or disclose any confidential information unless it is necessary in the performance of assigned job duties.
• Performs other duties as assigned.

Requirements :

• High School Diploma

Executive Assistant

PrideStaff has partnered with our client in Dallas as they looking for an Executive Support Phenom to join their team.

The Executive Assistant provides a high level of support to the Tax Executive and Tax Team by executing various, complex tasks from calendar management to tracking tax returns, and planning events.

Essential Functions

Manage various calendars, schedules appointments and provide itineraries when requested

Arrange meeting and conference room scheduling, detailed travel plans and itineraries.

Assist with preparation of department budget; review expense variances

Process expense reports and prepare for reimbursement

Prepare complex business communications, presentations and reports.

Advanced PowerPoint and Excel skills required

Tax specific functions :

Maintain the tax department calendar, track due dates for tax returns and payments.

Coordinate filing of tax returns; maintain tax database and spreadsheet files.

Review and maintain tax software for team

Required Skills

Analytical Skills Problem Solving Technical Skills Communication Organizational Skills Motivated Resourceful

Education, Knowledge and Experience

Bachelor’s Degree is required

Minimum of 3-5 years of administrative support experience.

Strong proficiency in Microsoft Outlook, Word, Excel and PowerPoint

Compensation / Pay Rate (Up to) : $70,000.00 - $80,000.00 Per

Description

Summary :

This position is responsible for providing overallsecretarial support to the Vice President(s) to whom assigned toaccomplish daily workloads with duties including or comparable tothose indicate below.

The Executive Assistant handles a widevariety of situations involving the clerical and administrativefunctions of the executive offices, which often cannot be broughtto the attention of the executive.

The Executive Assistant servesas liaison between the Executives, Medical Staff, Board members,major donors, associates and the public, making independentdecisions when appropriate and working as part of a team foroverall support of executives.

Maintain executive’s calendar, schedulingmeetings and appointments as requested; on own initiative,establishes appointment priorities, reschedules or refusesappointments or invitations, and draws attention to important datesor conflicts.

Prioritizes own time according to workload demands.

Plans, coordinates and participates inadministrative and board-level meetings, following guidelines inHospital Bylaws, JCAHO Administrative and Board standards and otherregulatory entities, schedules meeting rooms;

orders catering;prepares agendas; does timely mail-outs; takes and transcribesminutes; coordinates follow-up actions; and, works directly withCommittee Chairs.

• Provides polite, courteousand professional reception and telephone service; tactfullydetermines nature and urgency of business;
• answers inquiries andresolves conflicts independently whenever possible using ownjudgment and knowledge of hospital operations;

refers toappropriate person if necessary.

• Readsincoming correspondence; determines deadlines and suspense dates;checks accuracy of documents requiring executive’s signature;
• summarizes content if needed; provides necessary backup materialfor executive’s review; offers advice or initiates reply ifappropriate;

and, coordinates follow-up as necessary.

Composes correspondence requiringunderstanding of hospital operations and policies; researches andprepares special projects or presentations;

initiates and maintainslarge and complex paper and electronic filing systems, developsmethod for organizing and retrieving information.

• Makes complex travel arrangements forindividual executives or groups, authorizing airline travel,lodging, conference rooms, catering, audio-visual equipment.
• In the executive’s absence, responds torequests for action or information; if necessary relays to theappropriate staff member;

intercepts requests and helps implementaction; insures timely response; decides whether executive shouldbe notified of important or emergency matters.

• Provides assistance and training to peers andsubordinates on equipment, hospital policies and workplacestandards. Supervises clerical support as needed.
• Demonstrates competence to perform assignedresponsibilities in a manner that meets the population-specific anddevelopmental needs of the members served by the department.
• Appropriately adapts assigned clientassessment treatment, and / or care methods to accommodate the uniquephysical, psychosocial, cultural, age specific and otherdevelopmental needs of each client served.
• Takes personal responsibility to ensurecompliance with all policies, procedures and standards aspromulgated by state and federal agencies, the hospital, and otherregulatory entities.
• Performs all duties in amanner that protects the confidentiality of patients and does notsolicit or disclose any confidential information unless it isnecessary in the performance of assigned jobduties.
• Performs other duties asassigned.

Requirements :

High School Diploma

Work Type : Full Time

Full Time

Executive Assistant(

Job Number : 25374)

25374)

Employee Status

RegularSchedule : Full Time

Primary Location

Dallas, TX

Description

At Moss Adams, we champion authenticity. For us, that means fostering a culture of talented people who care about you, about our clients, and about our communities.

Here, you’ll work towards our mission of empowering others to embrace opportunity, growing as a leader along the way. Our firm’s size, middle-market clients, customized career paths, and supportive culture make this a reality.

Join a values-driven firm where you’ll have fun while solving complex and interesting business challenges.

Introduction to the team

The Executive Assistant performs various administrative tasks and provides proactive and high-impact executive-level support to their assigned executives, location, and teams.

Independent and sound business judgment is required to plan, prioritize, and organize a diversified workload in a fast-paced environment.

The successful Executive Assistant is flexible, resourceful, a strong written and verbal communicator anticipates needs, maintains confidentiality, and provides high customer service.

Individuals who thrive at Moss Adams exhibit the following success skills Collaboration, Critical Thinking, Emotional Intelligence, Executive Presence, Growth Mindset, Intellectual Curiosity, and Results Focus.

Responsibilities :

• Proactively manage calendars and travel logistics for assigned executives
• Assist with the production of client deliverables
• Draft, edit and proofread business correspondence and presentations
• Serve as a liaison for internal and external clients, including screening phone calls, facilitating client communications to the appropriate client service staff, and following up with clients, when appropriate
• Manage time and expense entry for assigned executives
• Assist with engagement management activities as needed such as billings and new client acceptance
• Assist with support of marketing / practice development activities, including events, marketing materials, Client Relationship Management data maintenance, and industry group support
• Leverage internal network and teams to effectively manage workflow
• Other duties and special projects as assigned

Qualifications :

• High School Diploma / GED required
• Minimum of 1 year of related experience required, preferably in an executive support role; experience in a professional services environment preferred
• Must be legally authorized to work in the United States on a full-time basis upon hire. Moss Adams will not consider candidates for this position who require sponsorship for employment visa status now or in the future (e.g., H-1B status)
• Intermediate Microsoft Office Suite skills; advanced skills preferred
• Excellent written and verbal communication skills
• Judgement and ability to prioritize to effectively manage work load
• Ability to handle sensitive situations and confidential information with discretion
• Ability to work effectively with teams and independently
• Good problem solving and analytical skills; ability to identify process improvement suggestions
• Ability to travel as needed, approximately 5%
• May require some overtime hours

Moss Adams is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.

Moss Adams complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact .

California, Colorado, NYC, and Washington require employers to disclose the pay range in job postings. This is the typical range of pay for the position;

however, actual pay may vary based on experience, skillset, and location. This position may be eligible for an annual discretionary bonus.

For more information about our benefit offerings and other total rewards, visit our page.

Job Description

Data Axle provides data, applications, and services that help organizations make and save money. Our commitment to accuracy, service and innovation drive customer acquisition, retention, and product enhancement.

We are currently seeking an Executive Assistant.

This position is responsible for performing high-level administrative, secretarial, and general office work to assist and support senior executives.

This position also coordinates and manages small projects as needed for the group.

Essential Job Functions :

• Provide support on essential administrative duties, including faxing, filing, and arranging appointments, travel, meetings, and conference calls.
• Provide phone, mail, and email coverage as necessary, using discretion. Draft responses or replies when necessary.
• Assist with the development of presentations, letters, and other materials. Coordinate daily workflow to ensure that deadlines are being met.
• Design and type general correspondence, memoranda, charts, tables and graphs.
• Proofread copy for spelling, grammar and layout, making appropriate changes.
• Coordinate division and department meetings. Arrange use of conference rooms or outside facilities. 7. Create and maintain division or department organizational charts.
• Maintain project files.
• Handle and maintain confidential and non-routine information.
• Continually research and implement best practice for administrative protocols.
• Provide proactive communications to all associates and management pertaining to deadlines, announcement, and potential issues.
• Monitor and communicate the progress of overall assignments and make adjustments when deviations in plan occur
• Provide administrative support to all individuals within the facility working with them to meet their objectives and complete their requests.
• Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation.

The function is considered essential if the reason the position exists is to perform that function.

Supportive Job Functions :

• May work on various special projects involving budgets or preparations for senior management meetings.
• May provide guidance to department managers on policies and procedures.
• Perform other miscellaneous duties as assigned by management.
• These tasks do not meet the Americans with Disabilities Act definition of essential job functions and usually equal 5% or less of time spent.

However, these tasks still constitute important performance aspects of the job.

Qualifications

Knowledge, Skill, and Abilities :

• Strong knowledge of PC software. Proficient with word processing, grammar, and proper business correspondence.
• Ability to communicate with individuals at all levels in the Company and with various business contacts outside of the Company in an articulate, professional manner.
• Proactive problem solving skills
• Ability to function in a team environment or independently with strong interpersonal and technical skills.
• Ability to display self-initiative and assertiveness, and work without supervision on highly complex projects.
• Ability to prioritize and handle multiple tasks with attention to detail and excellent follow-up skills.
• Ability to make decisions in sensitive and sometimes critical areas and communicating decisions to appropriate individuals.
• Ability to handle classified and highly confidential information in a professional manner

Education, Experience, and Certification :

• Associate's degree or equivalent is required.
• 3 to 5 years office administration is required.
• Customer service experience is preferred.
• Minimum requirements needed to perform the job.

If you are a resident of California, Colorado, Washington, or New York City, please contact us or email us at [email protected]

com to receive compensation and benefits information for this role. Please include the job title and / or job ID of the role you are interested in.