CHRISTUS Corp Irving Offices 919 and 909 Buildings Jobs (2)

Job Description

Summary :

This position is responsible for providing overall secretarial support to the Vice President(s) to whom assigned to accomplish daily workloads with duties including or comparable to those indicate below.

The Executive Assistant handles a wide variety of situations involving the clerical and administrative functions of the executive offices, which often cannot be brought to the attention of the executive.

The Executive Assistant serves as liaison between the Executives, Medical Staff, Board members, major donors, associates and the public, making independent decisions when appropriate and working as part of a team for overall support of executives.

Maintain executive’s calendar, scheduling meetings and appointments as requested; on own initiative, establishes appointment priorities, reschedules or refuses appointments or invitations, and draws attention to important dates or conflicts.

Prioritizes own time according to workload demands.

Plans, coordinates and participates in administrative and board-level meetings, following guidelines in Hospital Bylaws, JCAHO Administrative and Board standards and other regulatory entities, schedules meeting rooms;

orders catering; prepares agendas; does timely mail-outs; takes and transcribes minutes; coordinates follow-up actions; and, works directly with Committee Chairs.

• Provides polite, courteous and professional reception and telephone service; tactfully determines nature and urgency of business;
• answers inquiries and resolves conflicts independently whenever possible using own judgment and knowledge of hospital operations;

refers to appropriate person if necessary.

• Reads incoming correspondence; determines deadlines and suspense dates; checks accuracy of documents requiring executive’s signature;
• summarizes content if needed; provides necessary backup material for executive’s review; offers advice or initiates reply if appropriate;

and, coordinates follow-up as necessary.

Composes correspondence requiring understanding of hospital operations and policies; researches and prepares special projects or presentations;

initiates and maintains large and complex paper and electronic filing systems, develops method for organizing and retrieving information.

• Makes complex travel arrangements for individual executives or groups, authorizing airline travel, lodging, conference rooms, catering, audio-visual equipment.
• In the executive’s absence, responds to requests for action or information; if necessary relays to the appropriate staff member;

intercepts requests and helps implement action; insures timely response; decides whether executive should be notified of important or emergency matters.

• Provides assistance and training to peers and subordinates on equipment, hospital policies and workplace standards. Supervises clerical support as needed.
• Demonstrates competence to perform assigned responsibilities in a manner that meets the population-specific and developmental needs of the members served by the department.
• Appropriately adapts assigned client assessment treatment, and / or care methods to accommodate the unique physical, psychosocial, cultural, age specific and other developmental needs of each client served.
• Takes personal responsibility to ensure compliance with all policies, procedures and standards as promulgated by state and federal agencies, the hospital, and other regulatory entities.
• Performs all duties in a manner that protects the confidentiality of patients and does not solicit or disclose any confidential information unless it is necessary in the performance of assigned job duties.
• Performs other duties as assigned.

Requirements :

• High School Diploma

Job Description

Summary :

Plans, organizes and directs all aspects of the financial department including the development / administration of policies on finance, accounting, internal controls, budget, auditing and billing.

• Interacts with senior management to develop the strategic plan, including its financial planning component
• Develops and implements financial policies and procedures and ensures compliance
• Prepares the annual budget and analyzes, prepares and presents monthly financial statements to the Board of Directors
• Develops and maintains effective systems of general accounting and cost determination
• Supervises and coordinates reimbursement, patient accounting and general accounting, including general ledger accounting and accounts payable
• Supervises the analysis of costs and makes rate recommendations to ensure appropriate income / cash flow
• Reviews billing / collection patterns and makes corrective recommendations
• Interprets and endorses third-party payer rules and regulations, including Medicare requirements
• Ensures related necessary cost reporting / billing is performed
• Reviews departmental performance and ensures compliance with fiscal governmental reporting requirements, including tax reports
• Provides assistance to all management staff related to the performance of financial management matters
• Monitors departmental budgetary performance and internal controls
• Develops departmental objectives, establishes staffing patterns and organizes the work of the department
• Manages and evaluates performance of supervisors to ensure quality of service and technical expertise of staff
• Selects and trains / orients departmental personnel
• Approves personnel actions including merit increases, promotions and disciplinary actions for assigned staff
• Uses oral and written communication skills to effectively convey ideas in a clear, positive manner that is consistent with the SCH Mission and Belief Statements
• Demonstrates an understanding of and need for proper stewardship of the organization's resources by the way in which one's job responsibilities are implemented
• Demonstrates respect for customer needs by developing and maintaining an active willingness to demonstrate value-based leadership and to participate as a team member
• Attends a variety of administrative meetings to make policy decisions, and identify and seek solutions to complex problems
• Follows the CHRISTUS Provider Network guidelines related to the Health Insurance Portability and Accountability Act (HIPAA), designed to prevent or detect unauthorized disclosure of Protected Health Information (PHI)
• Maintains strict confidentiality
• Uses oral and written communication skills to effectively convey ideas in a clear, positive manner that is consistent with the CHRISTUS Mission
• Maintains established CHRISTUS Provider Network policies, procedures, objectives, quality assurance, safety, environmental and infection control
• Implements job responsibilities in a manner that is consistent with the CHRISTUS Mission and Code of Ethics and supportive of CHRISTUS Provider Network's cultural diversity objectives
• Supports and adheres to CPN Service Guarantee

Requirements :

• Bachelor's Degree