Job Details

Description

PYA is seeking an Executive Assistant to join its high-performing and privately-owned firm with a dynamic culture and a strong national reputation.

RESPONSIBILITIES :

• Provide administrative support to executives which include calendar management, scheduling and coordination of client meetings in person, via telephone and video, and travel logistics
• Maintain confidentiality and work diligently to keep executives on track
• Edit and create various client deliverables, including reports, project lists, and proposal letters, performing legal research as appropriate
• Communicate with clients to request additional information or documentation
• Maintain project documentation and pull information from multiple databases
• Ability to anticipate and prepare necessary materials for executives’ meetings
• Enter time, expenses, and other reporting using Financial Force / Salesforce
• Assists with general office duties and back-up to other Administrative Assistants as needed

QUALIFICATIONS :

• Administrative or paralegal experience at a fast-paced firm preferred
• Detail-oriented individual with the ability to exercise initiative, judgment, and take ownership when dealing with support tasks
• Demonstrated ability to establish priorities and meet deadlines when faced with multiple / competing tasks
• Proficiency in producing Microsoft Office documents including extensive experience utilizing Outlook calendar usage for high volume scheduling
• Proficient and detailed in composition, grammar, drafting, and proofing documents and communications
• Polished professionalism including a positive attitude combined with excellent oral / written communication skills
• Ability to exercise tact, courtesy, and discretion in contacts at all levels both within and outside the Firm

POSITION TYPE :

• Full-time. Office hours are Monday - Friday from 8 : 00 a.m. to 5 : 00 p.m.
• Overtime required at peak times, and as needed

ABOUT PYA :

Serving clients in all 50 states from offices in seven cities, PYA is ranked by INSIDE Public Accounting as one of the nation’s Top 100 largest CPA firms, with the third-highest percentage of female ownership within that group.

Forbes has recognized PYA one of America’s Best Tax and Accounting Firms for the last two years. Accounting Today has highlighted PYA as One of the most successful firms in the country.

Modern Healthcare ranks PYA among the nation’s Top 20 healthcare consulting firms, and PYA is one of the Top 15 auditors of the nation’s largest health systems.

This success is the result of four decades of steadfast adherence to a culture of responsiveness, integrity and relationships both with clients and colleagues "The PYA Way.

Position Summary

Eliminating racism and empowering women is the mission of YWCA Nashville.

Work with us and receive :

• 10 Paid Holidays
• Employer Paid Medical
• Employer Paid Long Term Disability
• Parental Leave
• 2 Floating Holidays
• Employer Paid Vision
• Employer Paid $25K Life
• Health Reimbursement

Position provides services essential to the mission of the organization and the day to day operation of the office of the CEO.

Position also supports the YWCA of Nashville and Middle Tennessee’s Board of Directors and other special committees and task forces as determined by the CEO.

Additionally the position supports the activities of the office of the CEO by maintaining good relations with the YWCA’s business partners, donors, public officials and other business leaders.

Relationships and Contacts :

• Within the organization : Initiates and maintains frequent close relationships with Chief Operating Officer, Vice Presidents, Directors, and other staff
• Outside the organization : Initiates and maintains frequent close relationships with Board Members, donors, YWCA’s business partners, donors, Women’s President Organization, public officials and other business leaders.

Position Responsibilities :

Essential Responsibilities :

• Manages the day to day administrative affairs of the CEO’s office. Schedules all appointments and other commitments. Provides the CEO with background information and / or supporting documents in preparation for scheduled appointments, meetings, speaking engagements, interviews, and presentations.
• Maintains an efficient flow of information between all levels of the CEO’s internal and external contacts on a wide spectrum of the organization’s plans and priorities.
• Screens incoming calls to the CEO, determining nature of call and whether or not it requires the attention of the CEO. Whenever possible responds to caller directly based on knowledge of the CEO’s preferences, office functions, policy, priorities, availability, etc.
• Processes all incoming correspondence received in the CEO’s office prioritizing and determining its disposition. Directs mail to appropriate internal staff with instructions and / or suggestions for preparation of reply.

Drafts responses for the CEO’s signature based on knowledge of their activities, interest, priorities, issues, etc.

Reviews, proofreads, and formats all correspondence prepared for the CEO’s signature to ensure accuracy and completeness as well as consistency with organizational policy.

Follows up with staff to ensure deadlines are met. Reviews other prepared documents requiring the CEO’s signature.

• Makes and reviews all travel arrangements for the CEO; prepares the itinerary, confirms lodging and transportation and processes travel reconciliation.
• Prepares and distributes relevant materials to Board members in advance of the Board of Directors’ meetings. Takes minutes at Board meetings and provides support to Board committees as needed.
• Prepares and distributes relevant materials to members of the Women Presidents’ Organization in advance of scheduled meetings.

Provides other support and communications as needed.

Additional Responsibilities :

• Follow up on contacts made by the CEO and support the cultivation of ongoing relationships.
• Attend YWCA meetings and Board of Directors meetings, serving as backup to Secretary of Board recording attendance and minutes, and represent the YWCA in the community, as requested.
• Maintains files used by used by the office of the CEO and corporate files of the organization, modifying when necessary and applying rules pertaining to retention and disposition.
• Responds to and handles confidential and sensitive information with poise, tack and diplomacy.
• Perform other duties as assigned.

Minimum Requirements :

Education and Experience

Position requires a Bachelor’s degree and three to five years of experience in supporting a senior level executive or an Associates’ degree with more than five plus years of experience in executive assistant related work.

Physical Requirements :

• Ability to sit for extended periods of time working on computer
• Requires visual acuity to determine accuracy, neatness and thoroughness of assigned work
• Requires talking / listing, pulling / pushing, stooping, lifting up to 20 pounds
• Extended working hours and travel may be necessary

Other Requirements :

Position requires incumbent to have a valid driver’s license, vehicle insurance and a clear driving record for the last three years.

Skill Competencies :

• Demonstrated ability to work with executives and to coordinate a high volume of diverse assignments.
• Adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Demonstrated ability to maintain confidentiality and use good judgment in making independent decisions with a high degree of tact and diplomacy.
• Ability to maintain a rational and objective demeanor when faced with stressful or emotional situations or people.
• Excellent organizational and time management skills
• Effective verbal and written communication skills
• Excellent interpersonal and relationship building skills
• High follow through with excellent attention to detail
• Computer literate strong proficiency of technology and software programs
• Strong belief in the YWCA and ability to convey its importance

The YWCA of Nashville and Middle Tennessee reserves the rights to modify, interpret, or apply this job description in any way the organization desires.

This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position.

This job description is not an employment contract, implied or otherwise. The employment relationship remains At-Will. The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities.

Description

Introduction

Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity.

We care like family! Advance your career as an Executive Administrative Assistant today with Tristar Health.

Benefits

Tristar Health, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include :

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for child, elder and pet care, home and auto repair, event planning and more
• Consumer discounts through Abenity and Consumer Discounts
• Retirement readiness, rollover assistance services and preferred banking partnerships
• Education assistance (tuition, student loan, certification support, dependent scholarships)
• Colleague recognition program
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note : Eligibility for benefits may vary by location.

Come join our team as an Executive Administrative Assistant. We care for our community! Just last year, HCA Healthcare and our colleagues donated $13.

8 million dollars to charitable organizations. Apply Today!

Job Summary and Qualifications

What you will do in this role :

• As the Executive Administrative Assistant, you will be performing complex administrative duties including responding for executive when he / she is unavailable, composing correspondence and coordinating resources across corporate functions.
• You will prepare agendas and collateral materials for meetings.
• You will be handling various administrative details with initiative and good judgment.
• You will be providing general administrative support including typing, answering multiple phone lines, indexing and filing documents, making copies, handling travel arrangements, and scheduling meetings.
• In this role, you will be assisting other staff as requested.
• You will maintain strictest confidentiality.
• You will be performing related work as required.
• You will practice and adhere to the Code of Conduct philosophy and Mission and Value Statement .
• You will handle other duties as assigned.

What qualifications you will need :

• High school diploma / GED required
• Associate's or Bachelor's degree in business administration preferred
• Four to five years of administrative experience required
• Relevant education may substitute experience requirement
• Experience as an Executive Assistant / Supervisor of Administrative Staff preferred
• Knowledge of general management principles
• Knowledge of organizational policies, procedures, and systems
• Ability to type 60 wpm
• Ability to work in a fast paced, high stress environment
• Strong interpersonal, communication, and organizational skills
• High level of proficiency with MS Office products including Outlook, Word, Excel, and PowerPoint

HCA Healthcare has been named one of the World's Most Ethical Companies by Ethisphere Institute for ten consecutive years (2010-2019).

In 2019, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

The great hospitals will always put the patient and the patient's family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Executive Administrative Assistant opening.

We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Acumen Technology is hiring an Executive Assistant to our C-level executives

Based out of the Music City, Nashville, TN, Acumen Technology is a leading IT Managed Services Provider focusing on financial institutions, healthcare, and other industries that are serious about security and doing IT right.

Being a member of our team means weekly in-office lunches, awesome company events, a comprehensive benefits package, and, most importantly, training in the ability to hold conversations using nothing but GIFs.

This hybrid position requires a versatile individual capable of providing administrative assistance, event planning, social media management, and reporting to the CEO.

Some responsibilities include

• Provide comprehensive administrative support to the CEO
• Assist in planning and organizing company events, ensuring seamless logistics and coordination.
• Manage the CEO's social media presence, creating content, scheduling posts, and engaging with content.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office
• Familiarity with social media platforms
• Problem-solving skills and adaptability.
• Event planning or social media management experience

Description

• Executive administrative responsibilities - manage business calendar, schedule internal and external meetings, submit expense reports, coordinate travel for CEO / founder
• Act as a point of contact for internal team, clients, and external partners - responsible for information flow, coordination of logistics for meeting, execution of organizational responsibilities as needed
• Drafts committee and leadership agendas; coordinates preparation of agenda materials; prepares agenda packets; posts agendas at meeting location and on website;
• emails links to agendas posted on website and mails hardcopies of the agenda packets; attends leadership meetings and electronically records meetings;

finalizes resolutions; prepares actions and motions into minutes for approval at next meeting.

Types correspondence and reports; drafts correspondence from rough notes; research issues and activities; assists in the creation of presentations;

maintains confidential and administrative files

• Receive, screen, and follow-up all communications via phone, email, and mail
• Prepare extensive domestic and international travel arrangements including air, hotel and

transportation reservations, mileage programs and upgrades with the ability to make frequent and last-minute changes.

• Manage and maintain artist calendars including coordinating and scheduling A&R / studio sessions, promotional activity, travel, meetings, etc.
• Attend and participate in company meetings, shows / events, as on-site support, and a representative of the company as required
• Purchases supplies for meetings and authorizes payment for travel, training, professional memberships, subscriptions, and to vendors and service providers
• Perform personal errands and task for C-level executives as required
• May provide administrative support and assistance with special projects for staff in other companies in CEO’s span of control

Requirements :

• Previous experience in the Music Industry
• Exceptional attention to detail, excellent organizational and analytical skills, and the ability to prioritize and multitask in a fast-paced environment.
• Familiarity with social media platforms, Instagram, Twitter, Facebook, YouTube, TikTok, Soundcloud, etc.
• Proficiency in MS Word, MS Excel, and Google docs / spreadsheets
• Maintain confidentiality in handling and processing confidential information and data
• Work with accuracy and speed to meet strict deadlines
• Make sound decisions within established guidelines
• Analyze complex issues and develop and implement appropriate responses
• Use initiative and exercise independent judgment
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner
• Organize own work, set priorities, and meet critical time deadlines
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Live Nation’s policy regarding vaccinations and masking will evolve based upon updated regulations and factors related to COVID-19.

Currently, we strongly encourage employees to be fully vaccinated or have received a negative COVID test within 24 hours of entering an office.

EQUAL EMPLOYMENT OPPORTUNITY

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work.

We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

It’s talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.

Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law.

As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations.

Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek.

Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process.

Live Nation will also provide reasonable religious accommodations on a case by case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner.

Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.