Schneider Electric is searching for an experienced, reliable, and task-oriented Executive Assistant. The Executive Assistant will support two executives in our Global Marketing Organization and will be responsible for performing a number of administrative duties as well as supporting the Analyst Relations programs.

The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.

Main responsibilities for this position : Proactively manages complex calendars with competing priorities to keep executives abreast of meetings and tasks, and to ensure s / he has the information necessary to effectively navigate through their day.

Schedules activities and meetings and manage the Executives’ calendars Coordinates meetings, spotting opportunities and resolving conflicts.

This includes finding synergies with other executive calendars and making recommendations for meetings with other leadership team members.

Uses good judgment on when to involve the Executive in resolving competing priorities. Handles all administrative matters related to meetings, including booking meeting rooms, arranging catering, gathering supplies, ensuring room is equipped appropriately, etc.

Arranges travel plans including booking flights, hotel accommodation, car rental, and providing appropriate travel directions.

Compiles, completes and submits expense claims accurately and on time. Proactively creates and maintains effective communications and workflow which includes handling of a variety of projects and tasks simultaneously.

Ensures all correspondence adheres to a consistent and professional standard and reflects positively on the Executive and their team.

Manages requests from Direct Reports and others to the Executive, with the ability to differentiate the sense of urgency of the request / need for the Executives’ time and attention.

Responds to telephone, email, and in person inquiries providing general information and referring inquiries to appropriate sources based on a broad knowledge of the Company and the executive team’s priorities and expectations.

Takes a lead role in the preparation of the Executives’ leadership team meetings (including content creation support) and participates to capture key notes and action items.

Organizes output and provides to attendees in a timely manner Assists other members of the executive teams as required. As a member of the Executive Administrative team, will also be called upon to serve as back up for other executives.

Review, action, and distribute all incoming correspondence as well as manage all outgoing correspondence. Determines level of importance and urgency and elevates appropriately Creates / updates departmental files and filing systems, including organization charts, vacation planners etc.

This job might be for you if you have : 5+ years of experience as an Executive Assistance reporting to a Vice President or Sr.

Vice President Experience in a multi-functional, fast-paced environment, preferably at a progressively responsible and / or corporate level Demonstrated ability to work independently under time constraints, manage competing priorities and deadlines, and handle multiple tasks efficiently Strong communication and interpersonal skills, given the significant contact with senior management and external contacts Ability to work in a large, fast-paced, matrixed organization Proficient in Microsoft Office Suites Experience exercising discretion and confidentiality with sensitive company information Previous global experience a plus Let us learn about you! Apply today.

Why us? Schneider Electric is leading the digital transformation of energy management and automation. Our technologies enable the world to use energy in a safe, efficient and sustainable manner.

We strive to promote a global economy that is both ecologically viable and highly productive. €34bn global revenue 128 000+ employees in 100+ countries 45% of revenue from IoT 5% of revenue devoted for R&D You must submit an online application to be considered for any position with us.

This position will be posted until filled It is the policy of Schneider Electric to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.

Concerning agencies : Schneider Electric does not accept unsolicited resumes and will not be responsible for fees related to such.

Position Summary

Eliminating racism and empowering women is the mission of YWCA Nashville.

Work with us and receive :

• 10 Paid Holidays
• Employer Paid Medical
• Employer Paid Long Term Disability
• Parental Leave
• 2 Floating Holidays
• Employer Paid Vision
• Employer Paid $25K Life
• Health Reimbursement

Position provides services essential to the mission of the organization and the day to day operation of the office of the CEO.

Position also supports the YWCA of Nashville and Middle Tennessee’s Board of Directors and other special committees and task forces as determined by the CEO.

Additionally the position supports the activities of the office of the CEO by maintaining good relations with the YWCA’s business partners, donors, public officials and other business leaders.

Relationships and Contacts :

• Within the organization : Initiates and maintains frequent close relationships with Chief Operating Officer, Vice Presidents, Directors, and other staff
• Outside the organization : Initiates and maintains frequent close relationships with Board Members, donors, YWCA’s business partners, donors, Women’s President Organization, public officials and other business leaders.

Position Responsibilities :

Essential Responsibilities :

• Manages the day to day administrative affairs of the CEO’s office. Schedules all appointments and other commitments. Provides the CEO with background information and / or supporting documents in preparation for scheduled appointments, meetings, speaking engagements, interviews, and presentations.
• Maintains an efficient flow of information between all levels of the CEO’s internal and external contacts on a wide spectrum of the organization’s plans and priorities.
• Screens incoming calls to the CEO, determining nature of call and whether or not it requires the attention of the CEO. Whenever possible responds to caller directly based on knowledge of the CEO’s preferences, office functions, policy, priorities, availability, etc.
• Processes all incoming correspondence received in the CEO’s office prioritizing and determining its disposition. Directs mail to appropriate internal staff with instructions and / or suggestions for preparation of reply.

Drafts responses for the CEO’s signature based on knowledge of their activities, interest, priorities, issues, etc.

Reviews, proofreads, and formats all correspondence prepared for the CEO’s signature to ensure accuracy and completeness as well as consistency with organizational policy.

Follows up with staff to ensure deadlines are met. Reviews other prepared documents requiring the CEO’s signature.

• Makes and reviews all travel arrangements for the CEO; prepares the itinerary, confirms lodging and transportation and processes travel reconciliation.
• Prepares and distributes relevant materials to Board members in advance of the Board of Directors’ meetings. Takes minutes at Board meetings and provides support to Board committees as needed.
• Prepares and distributes relevant materials to members of the Women Presidents’ Organization in advance of scheduled meetings.

Provides other support and communications as needed.

Additional Responsibilities :

• Follow up on contacts made by the CEO and support the cultivation of ongoing relationships.
• Attend YWCA meetings and Board of Directors meetings, serving as backup to Secretary of Board recording attendance and minutes, and represent the YWCA in the community, as requested.
• Maintains files used by used by the office of the CEO and corporate files of the organization, modifying when necessary and applying rules pertaining to retention and disposition.
• Responds to and handles confidential and sensitive information with poise, tack and diplomacy.
• Perform other duties as assigned.

Minimum Requirements :

Education and Experience

Position requires a Bachelor’s degree and three to five years of experience in supporting a senior level executive or an Associates’ degree with more than five plus years of experience in executive assistant related work.

Physical Requirements :

• Ability to sit for extended periods of time working on computer
• Requires visual acuity to determine accuracy, neatness and thoroughness of assigned work
• Requires talking / listing, pulling / pushing, stooping, lifting up to 20 pounds
• Extended working hours and travel may be necessary

Other Requirements :

Position requires incumbent to have a valid driver’s license, vehicle insurance and a clear driving record for the last three years.

Skill Competencies :

• Demonstrated ability to work with executives and to coordinate a high volume of diverse assignments.
• Adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Demonstrated ability to maintain confidentiality and use good judgment in making independent decisions with a high degree of tact and diplomacy.
• Ability to maintain a rational and objective demeanor when faced with stressful or emotional situations or people.
• Excellent organizational and time management skills
• Effective verbal and written communication skills
• Excellent interpersonal and relationship building skills
• High follow through with excellent attention to detail
• Computer literate strong proficiency of technology and software programs
• Strong belief in the YWCA and ability to convey its importance

The YWCA of Nashville and Middle Tennessee reserves the rights to modify, interpret, or apply this job description in any way the organization desires.

This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position.

This job description is not an employment contract, implied or otherwise. The employment relationship remains At-Will. The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities.

Description

Introduction

Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity.

We care like family! Advance your career as an Executive Administrative Assistant today with Tristar Health.

Benefits

Tristar Health, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include :

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for child, elder and pet care, home and auto repair, event planning and more
• Consumer discounts through Abenity and Consumer Discounts
• Retirement readiness, rollover assistance services and preferred banking partnerships
• Education assistance (tuition, student loan, certification support, dependent scholarships)
• Colleague recognition program
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note : Eligibility for benefits may vary by location.

Come join our team as an Executive Administrative Assistant. We care for our community! Just last year, HCA Healthcare and our colleagues donated $13.

8 million dollars to charitable organizations. Apply Today!

Job Summary and Qualifications

What you will do in this role :

• As the Executive Administrative Assistant, you will be performing complex administrative duties including responding for executive when he / she is unavailable, composing correspondence and coordinating resources across corporate functions.
• You will prepare agendas and collateral materials for meetings.
• You will be handling various administrative details with initiative and good judgment.
• You will be providing general administrative support including typing, answering multiple phone lines, indexing and filing documents, making copies, handling travel arrangements, and scheduling meetings.
• In this role, you will be assisting other staff as requested.
• You will maintain strictest confidentiality.
• You will be performing related work as required.
• You will practice and adhere to the Code of Conduct philosophy and Mission and Value Statement .
• You will handle other duties as assigned.

What qualifications you will need :

• High school diploma / GED required
• Associate's or Bachelor's degree in business administration preferred
• Four to five years of administrative experience required
• Relevant education may substitute experience requirement
• Experience as an Executive Assistant / Supervisor of Administrative Staff preferred
• Knowledge of general management principles
• Knowledge of organizational policies, procedures, and systems
• Ability to type 60 wpm
• Ability to work in a fast paced, high stress environment
• Strong interpersonal, communication, and organizational skills
• High level of proficiency with MS Office products including Outlook, Word, Excel, and PowerPoint

HCA Healthcare has been named one of the World's Most Ethical Companies by Ethisphere Institute for ten consecutive years (2010-2019).

In 2019, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

The great hospitals will always put the patient and the patient's family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Executive Administrative Assistant opening.

We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Acumen Technology is hiring an Executive Assistant to our C-level executives

Based out of the Music City, Nashville, TN, Acumen Technology is a leading IT Managed Services Provider focusing on financial institutions, healthcare, and other industries that are serious about security and doing IT right.

Being a member of our team means weekly in-office lunches, awesome company events, a comprehensive benefits package, and, most importantly, training in the ability to hold conversations using nothing but GIFs.

This hybrid position requires a versatile individual capable of providing administrative assistance, event planning, social media management, and reporting to the CEO.

Some responsibilities include

• Provide comprehensive administrative support to the CEO
• Assist in planning and organizing company events, ensuring seamless logistics and coordination.
• Manage the CEO's social media presence, creating content, scheduling posts, and engaging with content.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office
• Familiarity with social media platforms
• Problem-solving skills and adaptability.
• Event planning or social media management experience

Description

• Executive administrative responsibilities - manage business calendar, schedule internal and external meetings, submit expense reports, coordinate travel for CEO / founder
• Act as a point of contact for internal team, clients, and external partners - responsible for information flow, coordination of logistics for meeting, execution of organizational responsibilities as needed
• Drafts committee and leadership agendas; coordinates preparation of agenda materials; prepares agenda packets; posts agendas at meeting location and on website;
• emails links to agendas posted on website and mails hardcopies of the agenda packets; attends leadership meetings and electronically records meetings;

finalizes resolutions; prepares actions and motions into minutes for approval at next meeting.

Types correspondence and reports; drafts correspondence from rough notes; research issues and activities; assists in the creation of presentations;

maintains confidential and administrative files

• Receive, screen, and follow-up all communications via phone, email, and mail
• Prepare extensive domestic and international travel arrangements including air, hotel and

transportation reservations, mileage programs and upgrades with the ability to make frequent and last-minute changes.

• Manage and maintain artist calendars including coordinating and scheduling A&R / studio sessions, promotional activity, travel, meetings, etc.
• Attend and participate in company meetings, shows / events, as on-site support, and a representative of the company as required
• Purchases supplies for meetings and authorizes payment for travel, training, professional memberships, subscriptions, and to vendors and service providers
• Perform personal errands and task for C-level executives as required
• May provide administrative support and assistance with special projects for staff in other companies in CEO’s span of control

Requirements :

• Previous experience in the Music Industry
• Exceptional attention to detail, excellent organizational and analytical skills, and the ability to prioritize and multitask in a fast-paced environment.
• Familiarity with social media platforms, Instagram, Twitter, Facebook, YouTube, TikTok, Soundcloud, etc.
• Proficiency in MS Word, MS Excel, and Google docs / spreadsheets
• Maintain confidentiality in handling and processing confidential information and data
• Work with accuracy and speed to meet strict deadlines
• Make sound decisions within established guidelines
• Analyze complex issues and develop and implement appropriate responses
• Use initiative and exercise independent judgment
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner
• Organize own work, set priorities, and meet critical time deadlines
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Live Nation’s policy regarding vaccinations and masking will evolve based upon updated regulations and factors related to COVID-19.

Currently, we strongly encourage employees to be fully vaccinated or have received a negative COVID test within 24 hours of entering an office.

EQUAL EMPLOYMENT OPPORTUNITY

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work.

We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

It’s talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.

Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law.

As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations.

Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek.

Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process.

Live Nation will also provide reasonable religious accommodations on a case by case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner.

Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.