Executive Assistant

CA - Chula Vista

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• Support the CEO of the team in all aspects of his work including building the business, working with his personal clients, calendar management, and email management.
• Management of transactions from contract to close.
• Create and execute on systems for agent recruiting.
• Build, implement, maintain, and OWN all systems for internal communication, team calendar, company social media presence internally and externally, office management, client care systems, team retention and recognition, onboarding systems for new agents, and referrals.
• Create and maintain the team's operations manual that documents all systems and standards that are not able to exist within our technology leverage, Brivity.
• Commit to weekly 1 : 1 coaching sessions, PLACE trainings, and Brivity trainings.

Skills and Character Necessary :

• Enjoy communicating with clients
• Self-starter
• Notice and take pride in the details
• Team player
• Proven ability to lead yourself and others with conviction
• Owning projects once asked to do them and following up with status updates
• Ability and desire to focus on one task for at least an hour during time blocks
• Positive and direct communication, both written and verbal
• Ability to problem solve and use critical thinking daily
• Have a "do whatever it takes mentality
• Follow a current process as well as improving them and create new processes
• Learning-based and growth-minded
• Proactive vs. reactive
• Impeccably organized
• Knowledge of basic office suite software and calendaring systems
• Excellent time management skills
• Concerned about doing things the right way
• Calm and motivated under pressure
• Have patience with a high volume, detailed role
• Use social media for the benefit of the company as an ambassador
• Flexible

Required Background :

• Ability to write reports, business correspondence, and procedure manuals.
• 2+ years experience in an administrative role
• Customer service and leadership experience

Other Details :

• Compensation DOE, range from $50,000-$70,000 which includes a comprehensive benefits package
• This position will require getting a California real estate license, but it is not required upon starting the position.
• We have an in-house work model with flexibility for an occasional work from home day and vacation planning.
• This role may travel 1-2 times per year locally or out of state for conferences
• We are excited to meet the person(s) that truly believe they could be a match!

Job Type : Full-time

Pay : $50, - $70, per year

Real Estate License Preferred but not required.

Location Chula Vista, CA

Monday-Friday 8-5

Part time considered depending on experience

• By clicking 'Submit' you are agreeing to JobTracks'
• By clicking 'Submit' you are agreeing to JobTracks'

Intrepid Studios is looking for an Executive Production Assistant who is detail-oriented, takes initiative while remaining flexible and has strong organizational skills.

This is a high visibility role supporting our Creative Director and requires a candidate who is confident managing communication from all areas of the company to ensure a smooth and efficient workflow on a day-to-day basis.

A passion and knowledge of MMORPGs from a development perspective is a MUST! What you will accomplish : Management of scheduling / calendaring, avoiding conflicts and maintaining the appropriate prioritization of meeting / obligations Liaison to various departments to ensure other studio members are aware of executive’s schedule / availability Maintain appropriate levels of discretion when communicating both internally and externally Attend meetings to track decisions, drive action items, and assist in disseminating information to all relevant stakeholders Event planning with management of team building activities for company-wide meetings Organization of travel involving coordinating flights, accommodations, ground travel, and reservations.

Potential travel with executive as needed Other ad hoc projects as assigned What you bring to the team : Knowledge and passion for all things MMOs and their development cycles is required.

A minimum of three (3) years experience in an administrative support role Proven ability to remain organized in a highly dynamic and ever evolving environment Excellent organizational and time management skills, ability to prioritize and multi-task appropriately and independently with a high attention to detail Ability to manage multiple projects while prioritizing them according to executive's needs Adaptability when issues arise and the ability to make smooth adjustments when needed Strong interpersonal, verbal / written communication, presentation skills and sensitivity to working with a diverse team Knowledge of Google Tools (Forms, Docs, Sheets, Slides, etc) Knowledge of Microsoft tools (e.

g. Visio, Project, Word, Excel, Powerpoint etc.) Ability to work onsite daily from our San Diego based office Extra Awesome : Bachelor's degree in business or other relevant field Game development industry experience or supporting a technology development organization Experience supporting C-level executives Experience with Jira and Confluence project management tools Previous project management experience preferred Required Application Materials Resume Cover Letter which should include : Why you are interested in working at Intrepid What games you are currently playing Why do you think you will be successful in this role Interview Overview : Below you'll find an outline of the interview plan for this role.

Please note that while this is what we expect the process to look like; we may ask you for supplemental information or require an additional step before making a final decision.

30 min interview with a member of our Talent Team 30 min interview with the hiring manager Test Panel interviews with several members of the hiring team Final interview with the executive team References calls & a background check The Legal Bits : We offer competitive pay based on market standards plus a significant annual bonus structure.

The base salary for this role is between $66,000 - $92,400, depending on skills and experience. Individual compensation decisions are based on a number of factors, including experience level, skillset, and balancing internal equity relative to peers at the company.

We expect the majority of the candidates who are offered roles at our company to fall throughout the range based on these factors.

We encourage individuals from all backgrounds, including race, gender identity, sexual orientation, disability status, to apply for positions.

We are an equal opportunity employer and we're committed to a fair and consistent interview process and employer experience.

About Us : Founded in 2015, Intrepid Studios is the independent developer and publisher of the upcoming and Most Anticipated MMORPG, Ashes of Creation.

Based in beautiful Southern California, Intrepid has assembled a veteran AAA team of tremendous talent and experience in the MMORPG industry.

The gaming industry can be a turbulent storm of hiring cycles and layoffs. We’ve set out to do something different, to break this cycle and create an independent studio capable of withstanding the chaos of this industry.

We’ve brought on-board a team of professionals that hold a diverse set of skills, and who all share a singular goal : making fun games.

The studio is designed to be an open place for collaboration and communication, a place that is conducive to team building and success.

Our goal is to build a family that will laugh together, play together, succeed together, and stay together. All posted positions are full-time with generous medical benefit options covered 100% by employer for employees and dependents plus paid vacation & sick days, and 401k with matching.

We're proud to be an Equal Opportunity Employer. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.

All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and / or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.

Intrepid Studios will not tolerate discrimination or harassment based on any of these characteristics. Applicants of all ages, identities, and backgrounds are encouraged to apply.

Intrepid Studios will provide reasonable accommodation to employees who have protected disabilities consistent with local law.

See more details on your right to work here : https : / / www.e-verify.gov / sites / default / files / everify / posters / IER RighttoWorkPoster.

pdf. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.

S. See more details here : https : / / e-verify.uscis.gov / web / media / resourcesContents / E-Verify Participation Poster ES.

pdf. Note to Recruiters and Placement Agencies : We do not accept unsolicited agency resumes. Unsolicited resumes received will be considered our property and will be processed accordingly. Powered by JazzHR

About this Position :

Developing and executing product and business strategy in a world of rapid technological and social change requires a highly capable, highly knowledgeable, and highly engaged team.

CASE and Energy Business Unit is tasked with navigating the path for Honda's future Connected, Autonomous, Shared, Electric, and Energy products, services, and businesses towards Honda's Triple Zero goals of 100% carbon neutral product, 100% resource circularity, and 100% use of clean energy.

The team will focus on building and sustaining Honda's core brand values and enhancing brand image and competitiveness in the marketplace by innovating, incubating, selecting, developing, applying, and operating new businesses, features, products, and services with responsibility for their profitability, competitiveness, and customer satisfaction for Honda in North America.

The Business Administrator should be passionate about contributing towards the success of the team through superb organization, communication, and execution.

The Business Administrator will support the Division Leads with calendar and schedule management, ensuring that the Division's and the Company's priorities are expressed in their schedules.

The Business Administrator will be responsible for facilitating the Division's business administration activities, including budget administration to ensure that project and department budgets are always up-to-date, invoice reconciliation to ensure that vendors are paid appropriately and on-time, and purchase order issuance to ensure that projects keep their timelines and that the requirements of the project owners, Procurement, and Finance are met.

The Business Administrator will support the Division to ensure that key business planning and reporting processes are well coordinated, including supporting document preparation and coordination with other business units.

In addition, the Business Administrator will contribute to formation and execution of strategy by conducting research and analysis.

Responsibilities include :

• Schedule Administration
• Manage Division Leads' schedules to ensure that the right priorities are being scheduled. Manage and negotiate schedule conflicts with requesting parties, ensure that adequate room resources are scheduled.

Adjust schedules when impacted by late-but-urgent requests. Defend the Division Leads' priorities.

• Conduct a daily schedule setting meeting with the Division Leads to ensure that the day (and upcoming week, month, and year's) schedules are aligned with the priorities.
• Manage the overall team's schedules, major events, reports, coordinate schedules and room resources for business trip members from Honda Motor.
• Budget Administration
• Manage and maintain Division and Business Unit budgets. Support each cost center manager to maintain accurate and complete cost center budgets.

Manage budget forecasting activities to ensure that Finance and Business have the same view of the Division's budgets. Work with the Financial Analyst to ensure that forms and deadlines are communicated and requests from Finances are met, and that the accounting and financial aspects of various projects are properly administered.

Rectify invoices and purchase orders.

• Purchase Order, SAP, and Procurement Action Administration
• Support the Division with SAP administration and procurement needs. Create purchase orders in SAP, following the methods and strategies provided by Financial Analyst to optimally manage, track, and account purchases and budgets.

Facilitate and expedite administrative action with Procurement and Finance, such as vendor onboarding, and dealer and customer account administration.

• Business Plan and Major Report Administration
• Facilitate key business plan and major report activities for the business unit. Ensure that key business plan deadlines, board meetings, and reporting events are communicated well in advance.

Facilitate delivery of the Division's reports, for example, ensuring that correct and complete forms are filed, document formats are received and distributed to all stakeholders, and business plan requests from Finance and other divisions are fulfilled.

Ensure that review meetings are scheduled well in advance of reporting events and that appropriate team members are able to attend, with team members' scheduels booked for important collaborative development and review sessions.

• Division Administrative Assistance
• Support the Division for administrative needs, such as new associate onboarding, IT support (new laptops, software, new peripherals), telecommunications support services (new phones, on / off features), event planning, meeting planning, catering requests, visitor services, and office resource administration.

Interface with Facilities to plan and coordinate desk layouts and office moves. Support the administration of department vehicles with Company Vehicle Administration - vehicle loan agreements, registration and insurance, maintenance, roadside assistance, etc.

• Research and Analysis
• Conduct research and analysis under the direction of Division Leads or Project Teams to contribute towards achieving team goals.

Attend events and report back the content that was presented, collecting the presentations and sending them to interested team members.

Conduct internet research about topics of interest towards the Divison's stragegy, and keep updated records of frequently requested topics (for example, "How many DC Fast Charging stations have been deployed?

What is the EV market share?")

Who we are seeking :

Required Work Experience :

• Training and experience using SAP for Purchase order Administration
• Previous experience as executive assistant, office administrator, or Business Administrator.

Required Education :

• High School Dipolma
• Associate agreement in business administration, finance, ecomonics or equivalent strongly preferred.

Additional Position Factors :

• 40% desk work using laptop and phone, including conference calls, communicating, reading and responding to emails, reading contracts, etc
• 35% meetings
• 25% preparing for and reporting to management
• 67% Remote / 33% Office

At Honda, you will play a key role in our journey to become a company that society wants to exist now, and in the future.

Your endless curiosity will drive innovation and your courageous spirit will challenge the status quo. We believe having a workforce made up of diverse thinkers and innovators makes us a better Honda.

Respect for each other and respect for diversity each and every day drives our associates to contribute at the highest level and work effectively in a team environment.

We make the dream of mobility a reality with our innovative and high-quality products. Together, we Bring the Future to our customers, associates, and communities. We are Honda!

What differentiates Honda and make us an employer of choice?

Total Rewards :

Insure you apply the right benefits based on Grade (Overtime Pay vs. Company Lease Car

Competitive Base Salary Range $54,000-$67,900

Pay will be based on several variables that include, but not limited to geographic location, work experience, and education.

• Annual Bonus
• Overtime Pay
• Manager Lease Car Program (No Cost - Car, Maintenance, and Insurance included)
• Industry leading Benefit Plans (Medical, Dental, Vision, Rx)
• Paid time off, including vacation, paid holidays, sick time, personal days
• 401K Plan with company match + additional contribution
• Relocation assistance (if eligible)

Career Growth :

• Advancement opportunities
• Career mobility
• Education reimbursement for continued learning
• Training and Development programs

Additional Offerings :

• Wellbeing program
• Community service and engagement programs
• Product programs
• Free drinks onsite

Executive Assistant

Antonyan Miranda, LLP is one of the largest family law firms in California with the state-of-the-art offices in downtown San Diego.

We are hiring an Executive Assistant for the two Founding Partners.

Duties include, but are not limited to :

• Running personal errands for the partners.
• Assist in operations and handle facilities.
• Scheduling meetings, appointments, calendaring, sending reminders.
• Coordinate, plan, and organize events.
• Take accurate and comprehensive notes at meetings, drafting memos and preparing communications.
• Correspondence, negotiations, and dealing with vendors.
• Maintaining comprehensive and accurate corporate records.
• Prepare reports, analysis, and / or special projects.
• Monitor staff, report to partners.
• Provide need-based coverage for other staff as needed (will cross train).
• Assist with opening new Orange County office.

An ideal candidate must have the following qualifications :

• A bachelor’s degree in a business-related field (or equivalent experience).
• Previous experience as an administrative assistant, personal assistant or office manager (minimum 2 years).
• Ability to treat confidential information with appropriate discretion.
• Exceptional attention to detail.
• Strong time management skills and ability to meet deadlines.
• Excellent verbal and communication skills.
• Strong organizational skills and ability to multitask.
• Strong problem-solving and decision-making skills.
• Ability to act as a gatekeeper and escalate relevant information to Founding Partners.
• Ability to work effectively with minimal supervision.
• Strong interpersonal skills.
• Experience in Microsoft Office Suite, including MS Word, Excel, Outlook, Teams, and PowerPoint.
• Proficient in technology including ability to create online forms and surveys.
• Skilled in editing and proofreading documents with superior attention to detail.
• Familiarity with website management, electronic communication and database systems, data analysis and interpretation.
• Certifications, such as the IAAP Certified Administrative Professional (CAP), or completed coursework on administrative or HR is a plus.
• Must have a valid driver’s license and a reliable automobile.

PI223406702

Mission Healthcare is looking for an Executive Assistant to join our team.As our newest EA, you would be responsible for planning and coordinating all administrative services for the company.

You will be a right hand to our Administrative Services Director and our Executive team. This role is perfect for a go-getter ready to grow a career in healthcare.

Compensation starting at $22 / hour, depending on experience!Days : Monday Friday, 8 : 00am - 5 : 00pm

Responsibilities include :

• Support Executives and Presidents by keeping them organized, and informed, maintaining their schedule, and assisting with any projects requested.
• Managing the Executive(s) calendars and setting up meetings.
• Acting as the point of contact between executives and internal or external colleagues.
• Answer and respond to phone calls and communicate messages and information to the executive.
• Ordering lunches for Executives.
• Coordinate / set up catering for meetings and host events for executives.
• Oversees the Executive Breakroom - shopping for supplies, keeping snacks / drinks restocked, and lounge tidy and neat, constantly.
• Assisting senior leaders and participating and / or leading administrative projects.
• Maintain confidential and sensitive information.
• Always greet and communicate with staff and guests with professionalism.
• Manages fleet car program.
• Answering questions and providing information for employees, vendors, and patients.
• Keeping the master branch location list constantly up to date on the internet.

What we are looking for :

• Minimum of 2 years of experience in an administrative role (healthcare preferred).
• Experience with medical record technology and ability to learn new systems.
• Outstanding professional writing skills and the ability to tailor communication style to reflect the voice of the organization and its leadership for different communications and audiences.
• Ability to remain positive and resilient while working under pressure and against deadlines.
• Excellent leadership and team building skills.
• Exceptional writing, editing, and proofreading skills.

What we offer!

• Competitive wages
• Training and development
• Comprehensive insurance plans for medical, dental, and vision coverage (available the 1st day of month following date of hire)
• Referral incentive programs
• The opportunity to positively impact the lives of patients and their families
• Excellent team support and job satisfaction

$22 - $25 an hourMission Healthcare Family of Companies includes Mission Home Health, Mission Hospice, Moniker Hospice, Healthy Living at Home, Tender Care, Sun Tree, Hands of Hope, Advanced Healthcare Services, One Care and Compass at Home.

EOE - M / F / Disabled / Veterans - Reasonable AccommodationIt is our business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.