Description

The incumbent will deliver top-tier administrative analysis and support to the distinguished Division Chief, Associate Chief, and esteemed team of experts in the cutting-edge field of Pulmonary, Critical Care, Sleep Medicine, Clinical Immunology, and Allergy (PCCSMCIA).

Use your expertise and administrative assistance to support the faculty and staff in this impressive division of the Department of Medicine.

Additionally, contribute to the functioning of the Academic Division Office by providing valuable analysis and support, enhancing overall productivity and effectivenessSalary : $4,633.

33 - $9,216.67 / month

Qualifications

Required :

• A Masters or a minimum of 2 years of direct experience with executive level administrative support / assistance.* Demonstrated typing and word processing skills using a PC computer to prepare correspondence, reports, manuscripts and other documents with speed and accuracy using MS Word, Excel, PowerPoint, Adobe, etc.
• Conduct and supervise responsible and complex administrative analyses requiring knowledge of University administrative organization, policies, procedures and practices;

and perform other related duties.* Demonstrated editing skills to identify errors in grammar, syntax, punctuation, and spelling and correct into proper English form.

• Detailed knowledge of the scheduling and maintenance of a complex executive calendar, arrangement of travel itineraries.
• Demonstrated expertise in triaging incoming calls and correspondence in a high volume office.* Ability to organize and analyze information and material, identify omissions and duplications and make appropriate corrections.
• Math skills sufficient to develop simple budgets and process reimbursement forms.* Working knowledge of medical and scientific terminology.
• Knowledge in MS Word, Excel, Power Point, Outlook and Adobe.* Ability to develop databases to develop quality and assurance.
• Demonstrated writing skills to independently compose routine business correspondence and meeting minutes into final form.
• Skill in use of data base software.
• Skill in using digital transcription equipment.* Ability to work occasional overtime and on weekends.Preferred :
• Working knowledge of University forms and procedures.* Ability to use Bruin Buy system* Ability to use Travel Express system* Familiarity with subcontracts, consultant agreements, sales and service accounts, gift processing, income accounts, travel and purchasing policies and procedures.
• Working knowledge of university, NIH and other major award agencies grant and contract policies.
• Knowledge of grant preparation and submission.
• Ability to serve as liaison with PIs, department, OCGA and funding agencies.

EXECUTIVE ASSISTANT

WHAT IS THE OPPORTUNITY? This position is responsible for managing the Executive's schedule, calendar and details associated with various community and personal events, coordinating projects, managing confidential assignments, as well as coordinating executive travel arrangements, meetings and conference calls.

Executive Management Division

What you will do

• Manage the Executive's schedule, calendar and details associated with various community and personal events
• Coordinate projects, managing confidential assignments, as well as coordinate executive travel arrangements, meetings and conference calls.
• Acts as a gate-keeper so the Executive can prioritize and maintain productivity.
• Compose and preparing confidential correspondence, reports and other complex documents
• Functions as a liaison to the Executive through regular interaction with all VIPs, including clients, bank executives, and colleagues
• Develops effective relationships with colleagues.
• Completes all required training.

Must-Have*

• H.S. Diploma
• Minimum 5 years executive administration experience required.
• Minimum 3 years of basic computer experience required. (eg. Microsoft Word, Excel, Outlook, and Powerpoint.)

Skills and Knowledge

• Must be a poised and polished professional with preferred 7 to 10 years of experience supporting a key executive.
• Must be a self-starter and strategic thinker with the ability to take-charge and work well under pressure.
• Requires the ability to multi-task and prioritize and manage projects.
• Requires exceptional written / verbal communication skills particularly as it relates to good business correspondence.
• Requires excellent organization skills and attention to detail and the ability to work independently without direct daily supervision.
• Highest level of discretion and integrity when handling confidential matters.
• Advanced Microsoft Office skills, including Word, Excel, PowerPoint and Outlook required.
• Self-motivated to learn and acquire new professional and personal skills as needed with a willingness and enthusiasm for self-discovery as it relates to personal success and accountability in the professional area.
• Must be a team player.
• Must be able to re-prioritize and re-focus energies.
• Excellent verbal, written and interpersonal communication skills required to communicate effectively with all levels of bank personnel and clients.
• Strong organizational and prioritization skills.
• Strong analytical skills.
• Excellent project management skills. Must be a self-starter with a "can do" attitude
• Proven organizational, interpersonal and customer relationship skills strongly preferred.
• Bachelor's Degree preferred
• Previous experience working in a fast-paced, high-volume, deadline-oriented environment preferred.
• Experience working in a bank environment highly preferred.
• Strong multi-tasking skills preferred.

Compensation Starting base salary : $31.39 - $50.14 per hour. Exact compensation may vary based on skills, experience, and location.

This job is eligible for bonus and / or commissions.

To be considered for this position you must meet at least these basic qualifications

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Benefits and Perks At City National, we strive to be the best at whatever we do, including the benefits and perks we offer our colleagues.

Get an inside look at our Benefits and Perks.

INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT

City National Bank is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other basis protected by law.'

ABOUT CITY NATIONAL We start with a basic premise : Business is personal. Since day one we've always gone further than the competition to help our clients, colleagues and community flourish.

City National Bank was founded in 1954 by entrepreneurs for entrepreneurs and that legacy of integrity, community and unparalleled client relationships continues to drive phenomenal growth today.

City National is a subsidiary of Royal Bank of Canada, one of North America's leading diversified financial services companies.

Summary

Seeking an Executive Assistant to join the Los Angeles-based publicity / communications department for global content distribution.

Daily duties include collecting and distributing press clips, updating client lists, and press materials as well as administrative duties such as answering emails, scheduling, putting together budgets, processing invoices, handling expenses and booking travel.

Required Skills :

Work Schedule : Monday- Friday 8 : 30-5 : 30 pm possible OT.

Candidates must have executive administration experience in a fast-paced office environment. Superior organizational skills;

strong communication skills; and the ability to multitask in a with attention to detail are essential. Must be proficient in social media, web searches, Microsoft Word, Excel and Outlook, google suite and basic photoshop and adobe acrobat.

Know how to review media online and be able to pull clips, great organizational skills, multitasking and attention to detail.

International Publicity experience a plus.

Minimum 3 of experience years.

Pay Rate : $20 $22 per hour.

We are offering a full-time position for an Executive Assistant to help us continue to grow and best serve our clients. The position requires an individual who is organized, can multi-task, can pay attention to details and can think on their feet.

Who We Are

Block LLP is one of the fastest growing personal injury, property damage, and landlord-tenant law firms in Los Angeles. Our attorneys have been recognized and we are looking for people who are eager and want to grow with the firm.

We are committed to achieving the absolute best results.

What Makes Our Firm Unique

Block LLP strives to be a professional, results-driven law firm that embodies empathy and compassion for our injured clients and their plights.

Our lawyers are young, modern, tenacious, and always collaborate on cases as a team to come up with the most effective solutions and innovative strategies for each case.

Compensation : $15 - $25 hourly

$15 - $25 hourly

Responsibilities :

• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate records
• Performing minor accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Other admin duties as assigned

Qualifications :

• Time management and ability to meet deadlines
• Verbal and written communication skills
• Strong organizational skills and ability to multitask
• Problem-solving and decision making
• Proactivity and self-direction
• Interpersonal skills
• Type at least 60 WPM

About Company

What We Do for You :

• Competitive pay
• Opportunities for growth and advancement
• Bonus and Incentive pay
• Paid holidays
• Team outings and sponsored events
• 401K
• Free Parking

Determined to achieve the best results and provide the highest level of legal expertise, we were formed with one goal in mind : justice for our clients.

We utilize a hands-on approach tailored to meet the individual needs of clients while achieving the best possible results.

Our commitment to excellence & unrivaled client-centered approach makes us one of the top litigation firms in our field of practice.

We strive to be a professional and results-driven law firm without sacrificing empathy and compassion for our injured clients and their plights.

We are modern, and tenacious, and always collaborate on cases as a team in order to come up with the most effective solutions and innovative strategies for each case.

Position Overview :

We are seeking a highly organized and professional Executive Assistant to provide exceptional support to our Chief Operating Officer (COO) with multiple clients in the E-commerce space.

As the Executive Assistant, you will play a pivotal role in managing the COO's daily activities, coordinating meetings, handling confidential information, and ensuring smooth communication within the organization.

This position requires exceptional organizational skills, attention to detail, and the ability to work effectively in a fast-paced and dynamic environment.

Responsibilities :

• Calendar Management :
• Efficiently manage the COO's complex and ever-changing schedule, including prioritizing and scheduling appointments, meetings, and travel arrangements.
• Coordinate with internal and external stakeholders to ensure efficient use of the COO's time.
• Meeting Coordination :
• Prepare meeting agendas, materials, and presentations as required.
• Coordinate and schedule executive-level meetings, including logistics, catering, and meeting room arrangements.
• Attend meetings, take accurate minutes, and distribute them to relevant stakeholders.
• Communication Management :
• Serve as the primary point of contact for internal and external communications addressed to the COO, including emails, calls, and inquiries.
• Draft and proofread correspondences, reports, and presentations on behalf of the COO.
• Facilitate effective communication flow within the organization by disseminating information, directives, and assignments to the appropriate individuals or teams.
• Travel and Expense Management :
• Arrange domestic and international travel itineraries, including flights, accommodations, transportation, and visas.
• Prepare travel expense reports, ensuring accurate documentation and adherence to company policies.
• Information Management :
• Maintain confidentiality and handle sensitive information with the utmost discretion.
• Organize and maintain electronic and physical files, ensuring easy access and retrieval of information.
• Conduct research, gather data, and prepare reports or presentations as requested by the COO.
• Project Coordination :
• Collaborate with cross-functional teams to assist in the coordination and execution of special projects, initiatives, and events.
• Track project milestones and deadlines, ensuring timely completion and follow-up.

Requirements :

• Proven experience as an executive assistant or similar role, supporting C-level executives.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills, including strong proofreading and editing abilities.
• Proficiency in using productivity tools and software, including but not limited to Google Suite
• Strong attention to detail and a high level of accuracy in all work.
• Ability to handle confidential information with integrity and discretion.
• Excellent problem-solving skills and the ability to anticipate needs and proactively address challenges.
• Strong interpersonal skills and the ability to build positive relationships at all levels of the organization.
• Flexibility and adaptability to work in a fast-paced and dynamic environment.

Metrics :

• Ability to schedule meetings and appointments in a timely manner with accuracy with updates and changes
• Responsiveness to emails and inquires, with some communication drafted with the accuracy and quality of the Executive supporting
• Ability to establish and maintain positive working relationships with internal and external stakeholders
• Collaboration and teamwork demonstrated in cross functional projects or initiatives.