Job Description

Universal Studios Hollywood, the Entertainment Capital of L.A. has an opening for an experienced Sales Coordinator of Group and Event Sales.

We are looking for a dynamic individual to be a part of a winning team and work for one of the top companies in the world.

This position is responsible in supporting the sales initiatives and sales managers of Universal Studios Hollywood’s corporate events and group ticket programs such as meetings, receptions, picnics, park buy-outs and park mix-ins.

The ideal candidate for this role must be organized, results focused, detail oriented and passionate in sales. The candidate will report to and work closely with the Sales Manager(s).

Responsibilities

• Support managers with event and group sales initiatives
• Assist with tradeshow and business travel preparation
• Assist with client site visit and park familiarizations
• Coordinate team scheduling for sales conferences and offsite appointments
• Event financial tracking and processing payments; credit cards, ACH, internal charge codes
• Manage internal reporting logs and shared drives in real time
• Prepare event booking sheets, site requests, contracts, proposals and budgets
• Lead generation and telemarketing support
• Organizing and executing direct mail campaigns
• Contract routing and event file management
• Ticket type development processing
• Direct client interaction : videoconferencing, correspondence, in person, email
• Manage inventory and organize all storage spaces
• Manages general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, deliveries, etc.
• Ensure that all processes are completed timely and accurately
• Additional duties, as assigned

Qualifications

QUALIFICATIONS

• Bachelor's Degree, major in Business, Marketing, or Sales preferred
• Minimum 2 years sales experience
• Proven success in working with and supporting multiple individuals
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint
• Interested candidates must submit a resume / CV through nbcunicareers.com to be considered
• Willingness to work evenings and weekends with short notice
• Must be willing to work in Universal City, CA
• Must be willing to submit to a background investigation
• Must have unrestricted work authorization to work in the United States
• Must be 18 years or older
• Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program
• Hybrid : This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.

Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range : $19.23 - $25.00

Desired Characteristics :

• Effective customer service skills
• Ability to effectively prioritize and determine accurate product for customer need
• Strong organizational and time management skills
• Proven success in working effectively with team members and collaborate across the organization to achieve results
• Strong written and verbal communication skills
• Creative, out of the box thinker
• Ability to work in fast-paced environment and be able to wear 'multiple hats" and multi task
• Self-motivated, outgoing, positive attitude
• Team player, willing to jump in to assist teammates when needed

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.

com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.

Join Our Team as an Event Transportation Coordinator! BLS, a leader in the ground transportation industry across the USA, is seeking a highly motivated and organized individual to join our Los Angeles office as an Event Transportation Coordinator.

With a rich history dating back to 1975, we are excited to continue our growth and success into the future. Available Shift Requirements :

• Open Availability
• Must be able to work at least one or both weekend days As a Event Transportation Coordinator, you will play a crucial role in ensuring a smooth and enjoyable transportation experience for clients.

Your responsibilities include :

• Assisting clients with their ground transportation needs
• Representing the company at off-site events as the on-site representative, managing drivers and vehicles for VIP clients
• Booking transportation reservations and setting up spreadsheets for events The ideal candidate will have :
• Strong organizational skills and the ability to handle multiple tasks
• A creative problem-solving mindset and be a team player
• Excellent communication and organizational skills We offer a range of employee benefits and perks, including :
• Paid Vacation
• Paid Sick Days
• Medical Insurance
• 401(k)
• Paid Training
• Casual Dress Code If you love meeting new people and are ready for a change, this could be the perfect opportunity for you.

Apply today and take the next step in your career!" Powered by JazzHR

Founded in 2012, Cloud Imperium Games creates cutting-edge videogames that defy expectations. We're currently developing Star Citizen, a record-breaking multiplayer online space sim, and Squadron 42, a cinematic single-player adventure set in the same universe.

Join us as we break boundaries and make videogame history.

For more information about life at Cloud Imperium Games, check this out - https : / / www.youtube.com / watch?v fivfcXexyyU

Overall :

Temporary Position : NOW through October 2023

Work with event leadership team to execute 5000-person fan conference in October in Los Angeles.

Skills & Experience :

Extremely organized and detail oriented

Pro-active, self-starter, problem-solver

2+ years of previous event experience

Duties :

Travel : Responsible for coordinating all travel (flights, accommodations, etc.) for staff, volunteers and select vendors.

Budget : Assist with tracking vendor invoices, contracts POs and payments through legal and accounting.

Branding : Coordinate with CIG creative team and vendors to determine what is needed. Then ensure the correct final asset files are delivered to vendor and executed to completion.

Logistics : Coordinate delivery of all CIG-owned or rented equipment including computers, peripherals, artwork, merchandise, swag, etc.

Ensure all items arrive where they need to be on time and in good condition and are returned the same way.

Merchandise : Assist sales team with setup and staffing of merchandise stations onsite, as well as digital store setup.

Volunteers : Work with event team to coordinate with volunteers.

Project Management : Keep track of deadlines and tasks for self and wider-event team to ensure everything is always on track.

Display project information and tasks in clear, understandable ways.

Project Organization : With guidance from event leadership, organize meeting notes, chats, info pages, task trackers, documents, dropbox folders, etc.

so all event information is stored accurately and is easy to find.

Onsite Support : Must be available to be onsite in Los Angeles from October 16-25.

Vendor Coordination : Coordinate communication with all vendors, and location staff. Make sure needs and requirements from both sides are communicated clearly and timely.

CIG Event Staff Support : Help coordinate with the wider event team in a variety of ways :

Coordinate communication with all staff giving presentations, so they are clear on expectations and deadlines.

Work with community team to ensure they have everything they need to execute their portions of the event.

Assist IT team with logistics.

Assist with swag & giveaway coordination.

Assist with registration coordination.

Pay Range

This position's expected hourly range (not inclusive of other benefits) for candidates located in or relocating to Los Angeles is $28.85-$33.65 / hour.

The actual base pay offered to a successful candidate may vary depending on individualized factors including job-related knowledge, skills, competencies, and experience.

Additionally, CIG offers a generous benefit package to eligible employees including health benefits, paid time off, and both short- and long-term incentives (all subject to the terms of the individual programs).

The company reserves the right to modify the base salary and pay range (or any other discretionary payment, compensation, or benefit program) at its discretion and / or for individual performance, company or individual department / team performance, market factors, and other objective business considerations.

Diversity Statement

CIG is a global company, staunchly committed to cultivating a culture and workplace that celebrates all backgrounds, lifestyles, and perspectives.

Together, we are creating a space where authentic recognition, appreciation, and understanding of the importance of diversity is fostered by everyone.

As an Equal Opportunity Employer, we strive to build a team that represents all walks of life, and we want every employee to bring all the things that make them unique to the work environment.

The universe is as vast and varied as the people in it, and it's our differences that make it special.

Fraud Statement

We are aware of people receiving job offers that fraudulently allege to be from CIG. These types of fraud can be carried out through false websites, fake email addresses claiming to be from our company, or social media.

We do not ask for your personal info like bank account numbers, identification numbers, etc through social media or chat-based apps, nor do we request or send money for the purchase of business equipment.

If you suspect fraud, please report it to your local authorities, as well as reaching out to us at info @ cloudimperiumgames.

com with any information you may have.

Summary of Key Responsibilities : Under direction of the Events and Student Union Operations Division Manager, the Event Manager, is responsible for financial oversight and generating revenue for events and meetings in the UCLA Student Union complexes.

Through customer service and marketing efforts, the Event Manager will identify, develop and maintain University and external clients, as well as key internal ASUCLA accounts.

They will foster new relationships to drive event sales in order reach / exceed revenue goals, assist in creating sales collateral tools, confirm established policies & procedures are followed, and ensures accurate bookkeeping of all event revenue and expenditures.

Prepare proposals, cost estimates and event budgets for bottom-line optimization. Fulfill client’s needs, prepare and execute proper paperwork, authorizations and perform reporting / analysis of sales activities.

Assist with fiscal budget preparation, invoice processing and monthly reconciliation. Support management in strategic decision making to grow business.

Attend meetings on behalf of their supervisors as required. Assist in other areas of the Division, and performs special duties as assigned.

Hours include evenings and some weekends, the ability to travel locally and infrequently domestic travel may be requested.

External Client Expectations Work with professional meeting / event / wedding planners within the local market as well as key corporate influencers in hotels, CVBs, Chambers, etc.

to build prospective client database. Attend local networking events and trade shows to build awareness of ASUCLA Event Services.

Perform warm and cold sales calls and on-site tours / scouts. Prepare event contracts and follow through full execution, including additional insurances and forms are completed.

Partner with other campus entities to leverage large-scale external client opportunities in ASUCLA spaces. Work closely with Event Operations Manager and Division Manager to participate in industry organizations to develop relationships for lead generation and to identify market trends.

UCLA and ASUCLA Departments Expectations Work with University entities to best understand specific departments and the larger campus event calendars.

Build a campus network to advocate ASUCLA as a key campus partner for their meeting and event needs including ASUCLA as a one-stop-shop for event coordination, services and products.

Works closely with Division Manager on advertising and experiential marketing income initiatives. Assist in coordinating and producing annual ASUCLA company events and work closely with key ASUCLA internal offices to host meetings and events.

• Qualifications : Requires 5+ years related experience in event planning, event sales or event / venue management. Experience must demonstrate : track-record of successful sales;
• strong interpersonal skills and relationship building; general accounting knowldge; ability to work efficiently and independently in a fast-paced environment under tight deadlines;
• solid verbal and written communication skills; negotiations and contract management; effective customer service with strong and efficient organization and time management;

ability to manage and mentor student and career employees. Proficiency in Microsoft Office (i.e. Outlook, PowerPoint, Word, and Excel), and Adobe Products with the ability to learn additional required business systems as needs is a must.

Familiarity with EMS and event layout software is desired. Familiarity with the UCLA campus is preferred. Industry related BA / BS or the equivalent combination of education and experience is required.

Supervises : Directly supervises a full-time career staff. Directly and indirectly supervises part-time student staff. Physical Requirements : Frequent walking, standing, sitting, reaching, gripping, bending, stooping, pushing, pulling;

occasional lifting up to 50 lbs. Background Verification : Fingerprinting Background Verification required.

Definition

Performs a wide variety of operational and customer service duties for events and recreational activities in a college athletics, physical education, and / or community services program.

Typically works on an on-call or limited basis for a specific event and / or community services activities.

Typical Duties

Performs operational and customer service duties in one or more of the following areas :

Set-up, operation, and clean-up of sport venues, recreational activities and equipment, including marking of fields and preparing stadium bleachers;

prepares indoor spaces for community services activities.

• Field support such as football chain crew or volleyball line judges
• Ticket sales and collection
• Camp registrations
• Ushering and crowd control
• Distribution of programs and promotional material
• Concession sales and operations
• Parking operations

Answers routine questions from event participants, vendors, and the public.

Keeps event and recreation venues and surrounding areas free from health and safety hazards.

Enforces safety policies and rules for use of the college facilities, event venues, and surrounding areas.

Performs related duties as assigned.

Distinguishing Characteristics

An Event Assistant performs a wide variety of operational support duties for events and recreational activities in a college athletics, physical education, and / or community services program.

Typically works on an on-call or limited basis for a specific event and / or community services activities.

A Sports Event Technician performs a wide variety of technical duties for intercollegiate sporting events such as scorekeeping, timekeeping, statistical record maintenance, and game announcing in accordance with applicable NCAA regulations, procedures and standards.

Typically works on an on-call basis for a specific sporting event.

Supervision

Immediate supervision is received from an academic or classified supervisor. No supervision is exercised.

Class Qualifications

Knowledge of :

Customer service techniques for public contact

Safety practices and procedures related to indoor and outdoor events

Ability to :

Understand and follow written and oral instructions in carrying out assignments

Give clear and concise information and instructions

Safely lift, move, organize, secure, and store equipment and supplies

Operate and make minor adjustments on equipment related to assigned duties

Work effectively and cooperatively with college staff, event staff, sport staff, employees, students, and the public

Learn general and specialized procedures for event set up, operations, and clean up

Learn and follow District policies and procedures related to employee conduct and assigned duties

Entrance Qualifications

Education and Experience :

Graduation from high school or its equivalent. Prior work experience supporting college athletics, physical education, and / or community services programs or events is desirable.

Special :

A valid Class C California driver’s license may be required for some positions

Travel to locations throughout the District may be required for some positions

Must be able and willing to work nights and weekends

Physical Requirements :

Must be able to lift up to 50 lbs. and be capable of standing, walking, crouching, and bending

Benefits

• Medical and dental insurance and vision care plans are provided for employees and their dependents.
• A $50,000 life insurance policy is provided free of charge for each employee.
• New employees receive 12 full-pay days and 88 half-pay days of illness leave.
• At least 15 paid holidays per year.
• Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District.

Vacation days for management and confidential positions begin at 15, 20, or 24 days.

• Other paid time off includes : bereavement leave, personal necessity leave, court subpoena, and jury duty.
• Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security.
• Employee Assistance Program

Selection Process

The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and / or oral interview.