Bookkeeper Oliva Gibbs LLP Houston, TX Full-time with options Description BOOKKEEPER This position is responsible for supporting firmwide financial tasks and day-to-day bookkeeping.

This is a great opportunity for someone who wants to be a part of a mid-size law firm with opportunities for growth and development.

We are looking for someone with strong organizational skills and the ability to work with several offices across our multi-state organization.

The position will report to the Firm Administrator. WHAT THE ROLE INVOLVES Prepare and submit invoices to clients in a timely manner Recording and reconciling third-party payroll on a biweekly basis Ensure accounts receivable and accounts payable are recorded correctly and timely Prepare financial, business and timekeeper reports on a regular basis Post and categorize bank feed and credit card activity weekly Ensure the firm is in compliance with federal and state regulations in each regional office Prepare income tax, workman’s comp reports and returns for all offices across the firm WHAT YOU’LL BRING Strong understanding and full competency working in QuickBooks online Ability to adapt to new software and technologies At least three years of similar experience in a small business setting Excellent interpersonal communication skills Proficiency in MS Office, including Excel and Outlook Strong organizational, including demonstrated ability to multi-task, prioritize, analyze, organize, attend to detail, and follow through Commitment to excellent client service WHAT WE BRING Excellent benefits including healthcare (health, dental, vision and more) and additional insurance options, flex holidays and 401K match program.

Quarterly, team-based bonus system (beginning in the first full quarter of employment) A commitment to employee satisfaction and a culture that values our employees lives inside and outside of the office with options for a hybrid work environment and a progressive PTO policy.

CORE VALUES Our core values include an unparalleled client experience, a passion for learning and a culture of collaboration.

Each value is embraced and built on as a team and for individuals. Our team members take pride in our core values and are tasked with upholding them.

We feel these values encompass what we strive to be as a firm for our clients and employees. Oliva Gibbs LLP is committed to providing a work environment free from discrimination and harassment.

It is our policy to comply with all applicable federal, state, and local laws prohibiting employment discrimination. All employment decisions are based on business needs, job requirements, and individual qualifications without regard for race, color, religion, sex, sexual orientation (including gender identity and / or expression), pregnancy, national origin, age, disability, veteran status or any other factors protected by the laws or regulations in the states where we operate.

We are committed to supporting a variety of recruiting initiatives to continue building a diverse and inclusive law firm and legal profession. Powered by JazzHR

Our highly respected legal client headquartered in Greenway Plaza is seeking Bookkeeper to assist the Finance Director and manage the AP System.

In this role, you will be responsible for the daily accounting activities such as invoicing, AP / AR, journal entries, and month-end closings.

Primary responsibilities include :

• Handle Accounts Payable
• Interface with firm’s auditors and accountants
• Process Expense Report reconciliations
• Input wire transfers
• Prepare journal entries / month-end closing
• Track invoices, payments, and receipts
• Prepare management reports
• Reconcile bank accounts and credit cards
• Maintain records of financial transactions by establishing accounts; posting transactions
• Prepare Forms 1099 for the Firm
• Define bookkeeping policies and procedures and best practices

At least least 1-3 years of Accounting or Bookkeeping experience is required using QuickBooks online. Strong proficiency using Excel will be useful for daily tasks, and prior experience using ProLaw is a plus.

We have an exciting opportunity for an Office Administrator / Bookkeeper to join a rapidly growing Venture Capital firm in the Houston Galleria area.

As the Office Administrator / Bookkeeper, you will play a crucial role in ensuring the smooth operation of the office while maintaining accurate financial records.

This is a unique chance to be an integral part of a dynamic team, supporting their mission to drive innovation and growth in the world of venture capital.

Responsibilities :

• Financial Management : Manage day-to-day bookkeeping tasks, including accounts payable, accounts receivable, payroll, and expense tracking, ensuring accurate and timely financial record-keeping.
• Budgeting and Reporting : Assist in budget preparation and financial reporting, providing insights and analysis to support decision-making.
• Tax Compliance : Collaborate with external accountants to ensure compliance with tax regulations.
• Office Operations : Oversee general office operations, including coordinating supplies and equipment, maintaining office systems and procedures, and managing vendor relationships.
• Administrative Support : Provide administrative support to the team, including managing calendars, answering phones, scheduling meetings, arranging travel, and organizing events.
• Data Management : Maintain and update databases, contact lists, and filing systems, ensuring data accuracy and confidentiality.
• Communication : Serve as a point of contact for internal and external stakeholders, responding to inquiries and providing exceptional customer service.
• Process Improvement : Identify opportunities for process improvements and implement streamlined systems to enhance efficiency and productivity.

Requirements :

Financial Background : A strong understanding of financial principles, with experience in bookkeeping, financial management, or a related field.

Bachelors Degree in a financial field is preferred.

• Administrative Experience : Proven experience in office administration or a similar role, with the ability to handle multiple tasks and prioritize effectively.
• Attention to Detail : Strong attention to detail and accuracy, ensuring precise financial records and meticulous organizational skills.
• Software Proficiency : Proficiency in accounting software (e.g., QuickBooks, Xero) and proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Communication Skills : Excellent verbal and written communication skills, with the ability to effectively interact with team members, clients, and vendors.
• Time Management : Exceptional time management skills, with the ability to meet deadlines, manage priorities, and work independently with minimal supervision.
• Problem-Solving : Strong problem-solving skills, with the ability to think critically and make sound decisions in a fast-paced environment.
• Confidentiality : Discretion in handling sensitive and confidential information.

This is an exciting opportunity to contribute to a rapidly growing Venture Capital firm and be an integral part of our client's success story.

You will work closely with a dynamic team of professionals who are passionate about driving growth. As the Office Administrator / Bookkeeper, you will have the chance to make a meaningful impact, ensuring the smooth functioning of the office operations and maintaining accurate financial records.

Bookkeeper

Houston Circle Of Hope Services is a mental health agency serving the residents of Houston and Beaumont Texas. We are seeking an experienced and detail-oriented Bookkeeper to monitor the finances of our growing company.

Our ideal candidate has worked as a professional Bookkeeper for at least three years and has experience managing company bank accounts.

We are looking for someone who is detail-oriented, organized and have positive leadership qualities.

About Your Role :

As a Bookkeeper with Houston Circle Of Hope, you will be responsible for driving the vision, strategy, and implementation of our service deliverable in order to support Houston Circle Of Hope Services business stability and growth.

On a regular basis, you will record all financial transactions into the correct general ledger and verify that they are accurate.

You will also be responsible for maintaining all financial records, in conjunction with our accounts, assisting with the processing of payroll, and generating regular reports for the owners.

The Bookkeeper will manage accounts payable, reconciliation, month-end closing, and accounts receivable.

Work Environment : The Bookkeeper will generally perform the job at the office and home environment.

Bookkeeper Responsibilities :

• Manage all accounts receivable and account payable functions including but not limited to performing bank deposits and recording receipts, and customer aging reconciliations, and collecting on balances due.
• Prepare monthly reconciliations, financial statements and all supporting documents.
• Perform additional responsibilities and duties as required, including assisting Program Director when necessary.
• Record day -to-day financial transactions, enter data, maintain records, create reports and financial statements and complete the posting process.
• Calculate employee wages from timecards and submit payroll registers for payment to our accountant.
• Compile records to show statistics, such as cash receipts and expenditures, accounts payable and receivable, profit and loss, and other items pertinent to the operation of the business.
• Use knowledge of local laws to comply with reporting requirements.
• Verifies, allocates and posts details of business transactions to subsidiary accounts in journals or computer files from documents, such as invoices, receipts, check stubs and computer printouts.
• Verify that transactions are recorded in the correct day book and general ledger.

Qualifications and Skills Required :

• 3+ years of demonstrated ability to provide detailed level bookkeeping support - accounts payable, accounts receivable, closing books on a monthly basis and preparing financial reporting and analysis.
• A Bachelor’s degree or Associates degree in Accounting, Finance or related field preferred.
• Capacity and commitment to work a schedule defined by our owners that will be during traditional daytime business hours.
• Ability to communicate clearly and professionally, both orally and in writing.
• Willingness to consistently and accurately follow established policies and procedures.
• Experience in developing strong remote team relationships based on trust, accountability, integrity, and sharing of best practices.
• Commitment to maintain the highest level of confidentiality while working with data.
• A dedicated office space that has a reliable, high-speed internet connection.
• Strong time management and organizational skills.

The Benefits :

We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential.

Both full-time associates are eligible for the following benefits :

• Medical.
• Dental.
• Vision.
• Opportunities for Training and Development.

Job Types : Full-time, Contract.

Pay : $40,000-$50,000 a year.

What we offer :

• Competitive starting wages
• Health, Dental, Vision and other benefits available after 60 days
• DailyPay
• 401k
• Paid Training
• Paid PTO
• Referral program
• Discounts at all Kinseth Hotel Corporation hotels and restaurants

SUMMARY

Maintains accounting functions at the property, facilitates the movement of management and financial information, ensures accuracy and integrity of numbers and documentation and assists management with the operations of the hotel and restaurant.

Benefits Administrator for all hotel employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Reviews hotel audit pack contents to confirm totals for tray balances, credit card batches and transmittals, and cash deposits against Property Management System reports.
• Verifies previous day’s audit is closed and transferred to corporate office.
• Counts cash and checks from deposit envelopes, fills out deposit slips, transports deposits to bank and makes change orders.
• Counts and verifies amounts in Manager on Duty (MOD) bank and property safe. Makes change for front desk and restaurant cash drawers and MOD bank.
• Reviews hotel employee timecards and creates labor reports for supervisors to review and correct. Edits hours and maintains employee data as needed.
• Processes and reviews for accuracy coded accounts payable invoices turned in by department heads. Reviews statements, reconciles balances, and researches any discrepancies.
• Creates and processes accounts receivable invoices and statements and makes collections calls. Writes off or adjusts accounts with approval as necessary.
• Assists with credit card research to resolve discrepancies or disputes.
• Carries out month end activities and meets deadlines for P & L processing and closes out month in accounting system.
• Processes bi-weekly payroll. Collects payroll labor reports, new hire paperwork, activity slips, time off requests, etc.

after supervisor approval and makes changes to payroll system. Downloads timekeeping data to payroll accounting system and updates manually as needed.

Balances totals against timekeeping reports. Obtains approval signature from General Manager transmits payroll data to property corporate accountant.

Faxes payroll back up forms and reports to accountant.

• Distributes paychecks and payroll reports to supervisors on pay day.
• Tracks benefits eligibility and hands out benefit enrollment paperwork to employees. Verifies completion of enrollment forms, makes copies for employee files and forwards originals to corporate benefits office.
• Maintains inventory of company forms and provides to employees. Creates new hire packets.
• Assists with scheduling and conducting new employee orientations
• Maintains secure and confidential employee personnel files and payroll source documents. Reviews all personnel forms for completeness and accuracy.

Supervises storage of all record retention.

• Processes workers’ compensation paperwork and responds to questions and requests for information from insurance company, healthcare providers and employees.
• Writes POA checks with general manager approval and balances POA account.
• Oversees security of property safe, MOD bank, cash drawers and deposits.
• Maintains, updates and backs up computer software and equipment.
• Implements, communicates and trains property employees on corporate, franchise and / or legal requirements.
• Responds to inquiries from outside agencies including but not limited to child supports and garnishments.
• Assists as Manager on Duty or at front desk as needed.

KHC POLICIES : Responsible for following all KHC policies and procedures as set forth in the KHC handbook and property specific guidelines / standards.

These policies include dress code, safety and performance standards. Employees must also maintain a professional image and report to work as scheduled.

SUPERVISORY RESPONSIBILITIES : This position may supervise part time bookkeeping staff and act in a manager on duty capacity when necessary.

PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

All employees must follow proper safety precautions at all times to avoid injuries.

• While performing the duties of this job, the employee is regularly required to stand; use hands to handle, grasp or type;
• and talk or hear. The employee frequently is required to walk and reach with hands and arms. The employee is occasionally required to sit;

climb or balance; stoop, kneel, crouch, bend or twist; smell; and to push, pull or lift over 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

This role will be assisting the full time BookKeeper