Job Description

Our client, a reputable company based in downtown Houston, is seeking a skilled Administrative Coordinator to join their team.

This is a contract-to-hire position, providing an opportunity for long-term growth and career advancement. The ideal candidate will have a strong background in administration, with at least 5 years of relevant experience.

Excellent organizational skills, effective communication abilities, and familiarity with marketing principles are highly desirable qualities for this role.

Responsibilities :

• Coordinate and oversee administrative operations to ensure efficient and smooth office functioning.
• Develop and implement programs to streamline processes and enhance productivity.
• Conduct thorough research to support various projects and initiatives.
• Serve as a primary point of contact for internal and external stakeholders, maintaining professional and responsive communication channels.
• Assist with creating and editing documents, reports, and presentations, ensuring accuracy and adherence to company standards.
• Collaborate with cross-functional teams to gather information, facilitate decision-making, and ensure timely completion of tasks.
• Manage calendars, schedules, and appointments for executives, arranging meetings, conferences, and travel arrangements as required.
• Support marketing initiatives by providing assistance with promotional materials, social media content, and event coordination.
• Maintain and update databases, records, and files, ensuring data integrity and confidentiality.
• Handle general administrative tasks such as answering phone calls, managing mail, and ordering office supplies.

Qualifications :

• Minimum of 5 years of experience in administrative roles, preferably in a fast-paced corporate environment.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent verbal and written communication skills, with the ability to interact professionally with individuals at all levels.
• Proficiency in using office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
• Familiarity with marketing principles and experience in supporting marketing initiatives is highly desired.
• Proactive and self-motivated with a strong sense of initiative.
• Strong attention to detail and problem-solving abilities.
• Ability to work effectively both independently and collaboratively in a team environment.
• Bachelor's degree in business administration or a related field is preferred, but not required.

Overview

JOB DESCRIPTION

The Administrative Assistant supports the accounting department and operational teams in ensuring accuracy in reporting client financial information in a timely and accurate manner.

This role also includes some bookkeeping duties.

Principal Job Duties :

• Customer support for various locations involving monthly Accounts Receivable, Accounts Payable and Bank Reconciliations.
• Account maintenance and new account enrollment, utilizing a proprietary AR System.
• Greet customers and clients with a positive, enthusiastic and friendly attitude and try to assist in any way possible.
• Creating and posting Daily Revenue Reports.
• Answer incoming emails and electronic requests.
• Manage customer waiting list via online enrollment option.
• Basic administrative duties.
• Follow any directives from location manager.

Requirements :

• Basic computer skills.
• Working knowledge of Microsoft Excel.
• Maintain a professional appearance.
• Reliable transportation to and from work.
• Should be able to work standard business hours.
• Able to work unsupervised.

Experience :

• Strong customer and / or client service experience.
• Property management accounting experience is preferred but not required.
• Parking industry experience is preferred but not required.

Skills :

• Strong customer service skills and abilities.
• Ability to mitigate and lead others to overcome challenges (Never Ever Give Up Attitude).
• Ability to encourage open expression of ideas and opinions.
• Excellent teambuilding and interpersonal skills.
• Ability to work independently and multi-task.
• Ability to communicate professionally and effectively with all levels of the organization.
• Ability to interpret policies, procedures, and standard business practices.
• Demonstrates a sense of urgency and timeliness.

Physical Demands :

Ability to lift, push and pull at least 10 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential duties / functions.

FLSA Status : Non-Exempt

ABM is an equal opportunity employer.

This Employer participates in E-Verify.

MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide.

Job Purpose

Assist Corporate departments in their functions by providing administrative support.

Essential Duties and Responsibilities (not all inclusive)

Individual must be able to perform the essential duties with or without reasonable accommodation.

• Provide support to assigned area, serving as first point of contact for incoming / overflow calls, messages, and visitors;
• Perform administrative and technical duties to include resource scheduling, travel planning and expense reporting;
• Manage incoming and outgoing documents and other communications, including telephone, e-mail, mail, and fax, delivering a positive and responsive approach to inquiries with unwavering compliance with confidentiality expectations;
• use judgment to determine which require priority attention;
• Act as backup to receptionist;
• Perform general administrative tasks such as faxing, copying, filing, organizing, mailing, document development;
• Assist with preparation of reports, presentations, and correspondence, performing copy and binding work, and using multiple software packages such as Excel, Word, and PowerPoint;
• Coordinate meeting needs and maintain meeting rooms to include food / drink replenishment;
• Monitor and stock supplies, kitchens, and other areas as needed;
• Establish and maintain files relevant to the department;
• Undertake special assignments as designated by management;
• Carry out other duties within the scope, spirit, and purpose of the job;

Take reasonable care for the safety and health of yourself and others; report workplace hazards, injuries, or illness immediately.

Education, Experience & Ability Requirements

Any combination of requirements, which provide knowledge and abilities necessary to perform essential duties and responsibilities, will be considered.

• High school diploma or GED (general education degree) and three years related experience; or, equivalent combination of education and work experience providing the knowledge and abilities necessary to perform the work;
• Demonstrated proficiency and accuracy in using MS Office products, to include Word, Excel, and Outlook;
• Demonstrated ability to maintaina high level of accuracy in preparing and entering highly sensitive data, and to maintain confidentiality;

Ability to work overtime as needed, to include holidays and weekends.

Additional Qualifications

Must have the ability to provide documentation verifying legal work status.

Ability to read and speak the English language proficiently in order to communicate with others, understand and interpret safety instructions, and to respond to inquiries;

Ability to understand and comply with MRC Global guidelines and expectations, to include Code of Conduct and Conflict of Interest guidelines.

Working Conditions

For position-specific details regarding the physical and mental demands and working conditions, contact Human Resources.

Reasonable accommodation may be made to enable individuals to perform essential functions.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Purpose and Scope : The Administrative Assistant is responsible for participating with office management and administrative tasks by providing general clerical support.

They organize and manage on behalf of others, and document or report, as required, the status and completion of their duties.

Responsibilities : -Issues purchase orders-Coordinates communications with other internal employees (particularly offsite) and external third parties.

• Creates packing slips.-Updates trackers.-Obtains and processes signed releases.-Assists with office events.-Creates generator labels.
• All other duties as required.Experience : -1-2 Years of experience.Pay : $16-$18 / hrEQUAL EMPLOYMENT OPPORTUNITY POLICY Motive Energy Texas provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race (including traits historically or culturally associated with race, such as hair texture and protective hairstyles), religion (including religious dress and religious grooming), color, age (40 and over), genetic information, disability (mental and physical), medical condition (as defined under state law), national origin (including language use restrictions and possession of a driver's license, ancestry, sex (including gender, gender identity, gender expression), sexual orientation, marital status, familial status, parental status, domestic partner status, citizenship status, pregnancy (including perceived pregnancy, childbirth, lactation, or pregnancy-related conditions), military caregiver status, military status, veteran status, or any other status protected by federal, state, or local law.

Motive Energy Texas complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Motive Energy Texas expressly prohibits any form of unlawful employee harassment or discrimination based on any of these protected categories.

Job ID# : 14752

Front Desk Administrative Assistant

Temp / Temp to Hire

$17 $20 / hr

The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job.

On any given day, they may perform a variety of tasks, such as :

• Answer phones and greet visitors
• Manage accounts and perform basic accounting duties (some AP or AR experience a plus!)
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Set up conference rooms and order catering for meetings
• Maintain copy machine area; order supplies and maintain office supply inventory
• Collate and distribute mail
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical

Front Desk Administrative Assistant

Temp / Temp to Hire

$17 $20 / hr

The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job.

On any given day, they may perform a variety of tasks, such as :

• Answer phones and greet visitors
• Manage accounts and perform basic accounting duties (some AP or AR experience a plus!)
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Set up conference rooms and order catering for meetings
• Maintain copy machine area; order supplies and maintain office supply inventory
• Collate and distribute mail
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical

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