Overview

When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.

Responsibilities

As an Administrative Assistant with Hines, you will provide advanced administrative and clerical support in an assigned area to ensure the smooth operation of the area.

This position will support multiple individuals. Responsibilities include, but are not limited to :

Serve as the administrative support to assigned team members by coordinating, facilitating, and communicating their individual, group, and company-wide activities.

Answer phones, forward accurate and detailed messages, facilitate conference calls and, as appropriate, disseminate general information to callers.

Coordinate activities for assigned team members such as travel arrangements, meetings, interviews, and conference calls.

As requested, compose various documents such as agreements, contracts, correspondence, interoffice memos, reports, charts, and tables.

Manage, organize, and distribute record drawings and specification binders.

Assist in preparing presentations.

Assist Property Manager and Property Accountant with accounts payable / accounts receivable functions.

Establish and maintain appropriate filing systems, both manual and electronic; handle confidential files and reports with discretion.

Make arrangements for special and routine meetings and lunches, including coordinating conference space and schedules with other departments.

Create, update, and maintain departmental databases when appropriate.

Complete special projects to support assigned area.

Prepare and process expense reports.

Maintain office and kitchen supply inventory.

Prepare both internal and external mail, including special handling packages and mailing lists. Distribute mail and faxes as needed.

Receive and assign tenant requests to appropriate team members; reply to tenants with sense of urgency and hospitality mindset.

Plan / host monthly tenant events.

Qualifications

Minimum Requirements include :

• High school diploma or equivalent from an accredited institution.
• Two or more years of experience in an administrative role in a professional office environment.

Compose various correspondence, documents and reports using proper format, punctuation, grammar, diction, and style.

Demonstrate strong initiative and customer service orientation.

Interact with employees, visitors and vendors with poise and diplomacy.

Interpret instructions in written, oral, and diagrammatic or schedule form.

Ability to manage and prioritize multiple tasks while meeting deadlines.

Ability to make comparisons between sets of data identifying trends in data, drawing conclusions, and suggesting solutions.

Demonstrate sound judgment and make independent decisions in routine situations.

Advanced proficiency in Microsoft Office software, specifically Word, Excel, and PowerPoint.

Type a minimum 60-WPM with accuracy.

Ability to perform business related mathematical calculations.

Strong verbal and written communication skills.

Demonstrate strong attention to detail and proofreading abilities.

Ability to work in a team environment.

Maintain strict confidentiality.

• Compensation : $54,700 - $78,210.

Our team is rapidly expanding, and we’re searching for a driven inbound and outbound sales representative! You’ll convert pre-qualified leads and turn former customers into repeat business.

The successful applicant is incredibly persuasive and thrives on results. As you get trained, you can grow your own sales network of B2B clients for Vert.

If you want to maximize your earning potential and are looking to grow your career in sales, please apply today!

Benefits Include :

• MedicalDental
• Vision
• Paid Vacation / Sick Time
• 401k
• Various discounts on travel / entertainment / wellness / gym membership, etc.

Compensation : $65,000 - $120,000

$65,000 - $120,000

Responsibilities :

• Entice customers to use our services again by following up via phone calls, emails, or other forms of communication after initial purchase
• Produce sales reports on a regular basis to present a status update on progress towards company customer acquisition goals
• Use CRM software to maintain a database of current information on new sales opportunities as well as existing customers
• Close deals that achieve the best deal possible by upselling
• Meet with prospects and convert them into new clients and ensure their needs are met
• Set appointments
• Close sales
• Sales talk mastery

Qualifications :

• Excellent communication skills, listening skills, presentation skills, and customer service skills
• High school diploma or GED required, college experience is highly valued
• At least one year of experience as a sales representative
• Experience using CRM software as an integral part of the sales process
• Good communication
• Must have working rights in the USA
• Must live or be driving distance from our office

About Company

We are a full-service environmental testing and consulting company servicing Southern California. We offer growth and long-term opportunities for careers with benefits with an energized team that thrives off the fast-paced environment the industry requires.

VERT Environmental hosts social events outside of the office for us to get together and share some laughs. We have opportunities to engage in workshops, classes, and training to push us to be the leading environmental testing company in the industry!

Our Vision :

A company that employees are proud of and competitors aspire to be.

Our Mission :

Empower every person in our organization to achieve more.

Whether you are new or seasoned in the environmental industry, we are excited to partner with people who want to succeed and grow.

Sylvan Learning Center is hiring an administrative assistant.

This will be part time (hours vary between 10-7). Pay is $15-$17 per hour; Increases will happen quickly based on proficiency.

The Admin / Coordinator supports the Center Director in scheduling appointments, scheduling students and teachers, all reception functions and administrative services along with supporting student activities (full time and part time options).

Qualifications

• Enthusiastic, welcoming demeanor and professional customer service skills.
• Multi tasking skills.
• Organizational skills and ability to self-direct.
• Ability to work well under pressure.
• Ability to maintain confidentiality.
• Ability to react to change productively and handle other essential tasks as assigned.
• Ability to prioritize, multi-task, and produce high quality and accurate work.

Basic Qualifications

High School diploma or equivalent is required plus a minimum of 2 years of relevant experience.

CLEARANCE REQUIREMENTS :

Department of Defense Secret security clearance is required within a reasonable period of time. Applicants selected will be subject to a Government security investigation and must meet eligibility requirements for access to classified information.

Due to the nature of work performed within our facilities, citizenship is required.

Responsibilities for this Position

Help make the technologies, products and services that make a difference. That’s the opportunity that’s waiting for you at General Dynamics Mission Systems.

We help our nation’s heroes keep our nation safe by creating solutions so advanced, they redefine innovation for the world.

It’s an amazing challenge. And it’s waiting for you now.

We apply advanced technologies such as Artificial Intelligence, Blockchain, AR / VR, Cloud Native and Quantum Physics to solve our customers’ missions in cyber, RF, undersea, interstellar and everything in between.

As a Senior Business Function Associate, you’ll perform administrative support and secretarial activities in support of functional areas such as finance, purchasing, human resources, or for a specific project / business / technical unit.

You’ll compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. You may be asked to design processes to enhance workflow.

It’s your chance to put your talent to the ultimate test. Are you ready?

What you’ll experience :

• Technologies that aren’t just top-notch, they’re often top-secret
• A team of bold thinkers committed to exploring what’s next
• Opportunities to gain new knowledge - as it’s discovered

What you bring to the table :

• High School diploma or equivalent plus a minimum of 2 years of relevant experience
• Ability to obtain and provide information or data to coworkers requiring some explanation or interpretation
• Strong understanding of data analytics

What sets you apart :

• Creative thinking with the ability to multi-task
• Consistently displays high performance attributes
• Influential with others and demonstrates superior communication and collaborative skills

Responsibilities

• Manage and monitor daily activities concerning entry / exit of the facility.
• Staff the front desk and sign in visitors. Be the face of GDMS for those entering the facility.
• Complete travel expense reports for approximately 30 employees to include international travel.
• Scheduling conference and meeting rooms.
• Assist in receiving material to the office and entering it into inventory management system.
• Manage office supplies by inventory supplies periodically and working with leadership to place orders for additional office supplies.
• Work with the Facilities Security Officer (FSO) and other security officers to complete access request to include Navy Base / ship access, and shipyards security to obtain access and security badging for all GDMS employees.
• Requires the handling of Personal Identifiable Information (PII)
• Maintain a excel sheet of employee’s access and certifications.
• Monitor building the security cameras and report any suspicious activities
• Prepare communications, such as memos, emails, invoices, reports, and other correspondence using Microsoft tools as word, Excel, Power Point applications.
• Process new employee On Boarding processes to provide desk and associated materials assignment.
• Exceptional computer skills and knowledge of the enterprise software tools and associated data
• In office work. Hours are from 7 : 30AM to 4 : 00PM Monday Friday.
• Assist members of the office with various tasks as needed to support GDMS mission.

Target salary range : USD $ - USD $;This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary.

Description :

The Administrative Assistant / Associate Inside Sale Engineer will greet, assist, and provide direction and information to clients, visitors, and other guests of the organization.

Will oversee the general administrative functions and activities of the office. Key responsibilities will also include assisting the Air Distribution team with order entry and line-item entries in our CRM System.

Light estimating, product submittal creation and light project management.

Requirements :

• Greets clients, visitors, and guests; determines the purpose of each person's visit and directs or escorts him or her to the appropriate location.
• Answers, screens, and directs phone calls to staff; takes messages and schedules appointments / at multiple Air Treatment sites as necessary / needed.
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items. Also, packs and mails out items , as necessary.
• Performs administrative and clerical support tasks creating files, labels, mailings, updating data information / input.

Assisting with depot of checks with coordinating and communicating with several different departments.

• Perform basic filing and recordkeeping.
• Maintain inventory of office supplies; order new supplies as needed.
• Maintain VFD inventory in warehouse and arrange shipments.
• Coordinate facility maintenance of office equipment including cleaning, general maintenance, and repairs.
• Maintain cleanliness of the kitchen area daily, including expresso machine, coffee pots and trash area.
• Lunch orders to be set up / torn down, any preparation and clean up, restock kitchen supplies (coffee, waters, creamers, etc.).
• Perform other administrative duties as assigned.
• Light estimating of mechanical plans as advised and directed by AD Manager and / or Office Branch Manager.
• Product Submittal creation of secure and assigned projects.
• Ability to handle light project management assignments.
• CRM Order Entry.
• Create VFD Proposals.
• Create / Maintain PowerPoint presentations and line card.
• Coordinate calendar for trainings, events, RSM visits.
• Coordinate various events for the office.

Required Skills / Abilities :

• Excellent verbal communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organization skills and attention to detail.
• Proficient in time management and ability to meet deadlines on assignments.
• Intermediate understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.

Education and Experience :

Associates Degree in technical field is desired but not required.

Physical Requirements :

• Prolonged periods of sitting at a desk.
• Must be able to lift up to 15 pounds at times.

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