Hines Jobs (4)

Overview

When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.

Responsibilities

As an Administrative Assistant with Hines, you will provide advanced administrative and clerical support in an assigned area to ensure the smooth operation of the area.

This position will support multiple individuals. Responsibilities include, but are not limited to :

• Serve as the administrative support to assigned team members by coordinating, facilitating, and communicating their individual, group, and company-wide activities.
• Answer phones, forward accurate and detailed messages, facilitate conference calls and, as appropriate, disseminate general information to callers.
• Coordinate activities for assigned team members such as travel arrangements, meetings, interviews, and conference calls.
• As requested, compose various documents such as agreements, contracts, correspondence, interoffice memos, reports, charts, and tables.
• Manage, organize, and distribute record drawings and specification binders.
• Assist in preparing presentations.

Qualifications

Minimum Requirements include :

• High school diploma or equivalent from an accredited institution.
• Two or more years' experience in an administrative role in a professional office environment.
• Compose various correspondence, documents and reports using proper format, punctuation, grammar, diction, and style.
• Demonstrate strong initiative and customer service orientation.
• Interact with employees, visitors and vendors with poise and diplomacy.

Overview

When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.

Responsibilities

As an Administrative Assistant with Hines, you will provide advanced administrative and clerical support in an assigned area to ensure the smooth operation of the area.

This position will support multiple individuals. Responsibilities include, but are not limited to :

Serve as the administrative support to assigned team members by coordinating, facilitating, and communicating their individual, group, and company-wide activities.

Answer phones, forward accurate and detailed messages, facilitate conference calls and, as appropriate, disseminate general information to callers.

Coordinate activities for assigned team members such as travel arrangements, meetings, interviews, and conference calls.

As requested, compose various documents such as agreements, contracts, correspondence, interoffice memos, reports, charts, and tables.

Manage, organize, and distribute record drawings and specification binders.

Assist in preparing presentations.

Assist Property Manager and Property Accountant with accounts payable / accounts receivable functions.

Establish and maintain appropriate filing systems, both manual and electronic; handle confidential files and reports with discretion.

Make arrangements for special and routine meetings and lunches, including coordinating conference space and schedules with other departments.

Create, update, and maintain departmental databases when appropriate.

Complete special projects to support assigned area.

Prepare and process expense reports.

Maintain office and kitchen supply inventory.

Prepare both internal and external mail, including special handling packages and mailing lists. Distribute mail and faxes as needed.

Receive and assign tenant requests to appropriate team members; reply to tenants with sense of urgency and hospitality mindset.

Plan / host monthly tenant events.

Qualifications

Minimum Requirements include :

• High school diploma or equivalent from an accredited institution.
• Two or more years of experience in an administrative role in a professional office environment.

Compose various correspondence, documents and reports using proper format, punctuation, grammar, diction, and style.

Demonstrate strong initiative and customer service orientation.

Interact with employees, visitors and vendors with poise and diplomacy.

Interpret instructions in written, oral, and diagrammatic or schedule form.

Ability to manage and prioritize multiple tasks while meeting deadlines.

Ability to make comparisons between sets of data identifying trends in data, drawing conclusions, and suggesting solutions.

Demonstrate sound judgment and make independent decisions in routine situations.

Advanced proficiency in Microsoft Office software, specifically Word, Excel, and PowerPoint.

Type a minimum 60-WPM with accuracy.

Ability to perform business related mathematical calculations.

Strong verbal and written communication skills.

Demonstrate strong attention to detail and proofreading abilities.

Ability to work in a team environment.

Maintain strict confidentiality.

• Compensation : $54,700 - $78,210.

Overview

When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.

Responsibilities

As an Executive Assistant with Hines, you will be responsible for providing advanced administrative support to senior leadership to ensure the smooth operation of the area, under limited supervision.

Responsibilities include, but are not limited to :

• Provides administrative support by coordinating, facilitating, and communicating regional information.
• Answers phones, forwards accurate and detailed messages, facilitates conference calls and, as appropriate, disseminates general information to callers.
• Composes various documents such as agreements, contracts, correspondence, interoffice memos, presentations, and reports.
• Coordinates special activities and functions such as Hines conferences, client conferences and special events, travel appearances, guest travel arrangements, meetings, interviews, and conference calls.
• Makes arrangements for special and routine meetings and lunches, including coordinating conference space and schedules with other departments.
• Makes comparisons between sets of data by identifying trends in data, drawing conclusions, and suggesting solutions.
• Assists with presentations and special projects.
• Establishes and maintains appropriate filing systems, both electronic and manual.
• Creates, updates, and maintains departmental databases when appropriate.

Qualifications

Minimum Requirements include :

• High School Diploma or equivalent from an accredited institution; College degree preferred.
• Four or more years of experience in an executive administrative role in a professional office environment.

Composes various correspondence, documents and reports using proper format, punctuation, grammar, diction, and style.

Demonstrates strong attention to detail and proofreading abilities.

Demonstrates strong initiative, strong work ethic and customer service orientation.

Ability to delegate as necessary.

Manages and prioritize multiple tasks while meeting deadlines.

Communicates effectively both verbally and written.

Demonstrates sound judgment and makes independent decisions in routine situations.

Interacts with executives, employees, visitors and vendors with professionalism and diplomacy.

Advanced proficiency in Microsoft Office software.

Maintains strict confidentiality.

Ability to perform business related mathematical calculations.

Ability to work in and foster a team environment.

Types a minimum 60-WPM with accuracy.

Ability to lift up to 25lbs.

Work overtime as business needs deem appropriate.

• Compensation : $85,000 - $105,000.

Overview

When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.

Responsibilities

As the Manager of Retail Marketing with Hines, you will be responsible for providing transaction, marketing, and administrative support.

This role will assist in executing the corporate marketing strategy and initiatives.Responsibilities include, but are not limited to :

• Reviews and approves marketing materials used by members of Hines capital raising teams in the U.S., U.K., Europe, Middle East / North Africa and Asia.
• Acts as a subject matter expert for the capital raising teams in helping to ensure marketing materials comply with U.S.

U.K., E.U. (primarily) legal and regulatory requirements related to securities and investment-related advertising.

• Provide guidance on business policies, standards, and procedures.
• Identify trends in monitoring and supervision of data, advise on emerging risks and provide guidance to business regarding marketing regulatory requirements.
• Work with outside counsel for Hines’ U.S. public non-traded REIT to implement changes to marketing material and disclosures required by the Securities and Exchange Commission, states regulators and / or the Financial Industry Regulatory Authority (FINRA).
• Administer AdMaster, the third-party cloud-based advertising review system used by Hines and use the software to assist the firm in achieving an efficient marketing material review process.
• Create summary reports to Compliance and Business Management that detail compliance metrics, findings and corrective actions.
• Participates in other projects as delegated by the Product Compliance Manager.

Qualifications

Minimum Requirements include :

Bachelor's degree from an accredited institution.

Three or more years of experience in retail marketing

Excellent written, presentation and verbal communications skills.

Strong attention to detail with excellent grammar as well as organizational, project management and communication skills.

Must be willing and able to wear multiple hats, manage multiple projects, and prioritize tasks effectively to meet deadlines.

Intermediate to advanced knowledge of Adobe InDesign and Photoshop skills.

Proficient in Microsoft Office.

Unwavering commitment to integrity, the firm’s Guiding Principles, and our Leadership Principles.

Ability to lift files, records, and computer paper (approximately 5-10 lbs).

Ability to operate a computer, phone system and general office equipment.

Work overtime, including some weekends and some evenings for special events, as business needs deem appropriate.