Executive Assistant
The Ops Risk Compliance & EU Supply Chain organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors in Seattle, Washington.
This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.
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This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.
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This position will work closely with other assistants throughout AWS and HR organizations . The ability to plan-ahead, to manage time effectively, manage a very heavy calendar, coordinate travel, submit expense reports and assist with meeting agendas are critical to success in this regard. The candidate may also be required to coordinate well with our facilities coordinators and help manage space and headcount for the respective teams. Candidate must possess exceptional judgment and problem solving skills, have an aptitude for prioritization and managing complicated calendaring tasks with diplomacy and discretion. Candidate must have the ability to quickly learn organizational structure, team objectives and adapt to Amazon values and vision along with a can-do attitude. Some flex hours may be required.
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Seattle, WA, USA
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• Management of complex calendar and scheduling to support teams in multiple locations
• Manage domestic and international travel
• Manage expense reports
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
• Track and help drive completion of key deliverables and follow up on outstanding items
• Act as a liaison for direct reports
• Manage a team of executive assistants, providing guidance, training, and support as needed.
• Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
• Document writing, editing, and readiness
• Plan morale and team building activities
• Maintain and organize confidential information and files.
• Assist in the preparation of reports, presentations, and other documents.
• Coordinate and organize team events and meetings
Develop and implement efficient administrative systems and processes.
About the team
We’re the Devices & Services Design Group at Amazon. Our team drives design innovation, delivering Echo, Fire TV, Fire Tablets, and more. We work on the Alexa app, designing on-the-go productivity and entertainment experiences. Together, we’re meeting the future head on through our Devices Human Interface Guidelines and product strategies.
This role requires attention to detail, understanding business priorities, organizational skills, meeting tight deadlines, juggling multiple critical requests across internal and external stakeholders, and proactively anticipating needs and driving improvements across the DDG leadership team. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives inside and outside of the company is critical. The candidate will be comfortable in a fast-paced, goal-focused environment while maintaining flexibility, a sense of humor, and composure.
Candidate must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. The ideal candidate must be able to manage a team of Executive Assistants and build effective working relationships inside and outside the group.
Key job responsibilities
• Management of complex calendar and scheduling to support teams in multiple locations
• Manage domestic and international travel
• Manage expense reports
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
• Track and help drive completion of key deliverables and follow up on outstanding items
• Act as a liaison for direct reports
• Manage a team of executive assistants, providing guidance, training, and support as needed.
• Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
• Document writing, editing, and readiness
• Plan morale and team building activities
• Maintain and organize confidential information and files.
• Assist in the preparation of reports, presentations, and other documents.
• Coordinate and organize team events and meetings
Develop and implement efficient administrative systems and processes.
About the team
We’re the Devices & Services Design Group at Amazon. Our team drives design innovation, delivering Echo, Fire TV, Fire Tablets, and more. We work on the Alexa app, designing on-the-go productivity and entertainment experiences. Together, we’re meeting the future head on through our Devices Human Interface Guidelines and product strategies.
Full-time