Administrative Assistant-(173809)

Description

About Us

Primary Responsibilities

In the role of Administrative Assistant, we'll count on you to :

• Perform basic accounting functions such as timekeeping, expense reporting and accounts payable processing.
• Proofread and edit documents for grammar, spelling, punctuation and formatting.
• Provide other miscellaneous engineering staff support tasks / administrative projects as needed.

Qualifications

Required Qualifications

• High School diploma or equivalent, AS or BS preferred
• Flexibility and ability to prioritize and handle multiple tasks and various managers and engineering staff in a fast-paced environment
• Prior Administrative experience with a civil engineering consultant, architectural design firm, or accounting firm preferred
• Self-motivated, well-organized, detail-oriented and reliable
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook

Why HDR

At HDR, we know work isn't only about who you work for it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible.

When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.

We are seeking an Administrative Assistant for a position in Coraopolis, PA.Job Duties : -Draft and review the following documents : -Grant / permitting submissions-Site submissions-Bid reports-Utility letters -Pre-construction documents-Shop drawings -General correspondence letters -Answer phones -Provide back-up and assistance to other secretaries-Project filing Job Requirements : -1+ years" experience in a professional and preferably technical setting-Strong verbal / written communication skills-Detailed-oriented -Outstanding proofreading skills -creating and editing PDF's-Well-versed with MS Office software (Word, Excel, PowerPoint, Outlook / Teams)-Highly organized -Ability to handle multiple tasks at the same time and meet deadlines in a fast-paced environment

Hampton, Virginia

For over 100 years, at Riverside Health System, we have made it our mission to care for others as we would care for those we love.

Location : Riverside Behavioral Health Center

Overview

Administrative Assistant Level 1 supports one or more department level management. Position is responsible for the following core job functions : Meeting Preparation, calendar management, Travel Arrangements, Invoice / POs, Customer Service, Phone Support, file management, meeting support and data entry.

Position may be assigned responsibility for timekeeping. Position must demonstrate proficiency with Microsoft Office applications and other software as need.

Utilizes the Riverside Care Difference principles in all interactions. Performs other duties as assigned.

Qualifications

Education

Experience

• 1-3 years General - Administrative Assistant / Secretary (Required)
• 1-3 years Microsoft Office (Required)

As a Riverside Health System team member, our benefits have you covered :

Health & Wellness :

• Medical Plan Options
• Vision and Dental plans (including orthodontic care)
• Wellness & fitness center discounts
• Onsite pharmacy and delivery options
• Riverside Health System services discount
• Flexible spending and savings accounts
• Healthy lifestyle incentives

Peace of Mind :

• Group Term Life and AD&D Insurance
• Short Term Disability
• Whole Life Insurance
• Critical Illness Insurance
• Accident Insurance
• Legal Insurance
• Pet Insurance

Financial Support :

• CEUs (MedBridge Education)
• 403(b) Savings Plan (Immediate Matching)
• Specialty Certification Financial Assistance
• Company Wide Bonus Program
• Employee Help Fund

Work-Life Balance :

• Paid Time Off (full- and part-time team members)
• Extended illness bank
• Care.com membership
• Employee Assistance Program
• Adoption Assistance
• Area retail discounts
• Community involvement opportunities

This is a part time position with flexible hours. Could be full time if you would like to work at multiple locations. Make your schedule based on your needs! Many great benefits including free meals, health insurance, vacation pay, tuition assistance, YMCA discount, 401K program and more!

Do you consider yourself outgoing? Are you detail-oriented and enjoy working with others? Lastly, are you looking to join a growing organization, that offers real opportunities for growth?

Our client is looking to add an Administrative Assistant to their team. This role serves dual functions. Part of your time will be focused on performing administrative tasks, supporting the ongoing management and improvement of the firm’s operations.

The second function is where the GROWTH opportunity presents it self, as you will be working very closely with, and supporting the Business Development team.

This partnership will expose you to the ins and outs of Business Development, Sales, and Marketing, and can lead to opportunities in these functions within the organization!

Primary Responsibilities :

• Reception duties and other clerical tasks as assigned
• Expense & Travel Management including bi-weekly expense reporting back-up duties
• Administrative support to team
• Calendar management for team leaders
• Weekly Travel Calendar & Staff Meeting Materials management
• Meeting & Catering Coordination : Organize internal / external meetings including catering, meeting materials, etc.
• Supplies Fulfillment Coordination : Distribute and organize receivables, daily replenish of supplies in respective areas, daily / weekly supplies restock for all printing devices
• Management of internal Telephone Directory
• Mailings : Management of certified mailings of tax filings, distributions, and notifications

Qualifications :

• 3-5 years of administrative assistant experience or similar
• Polished and articulate writing and speaking skills, demonstrating self-confidence and tact
• Extrovert personality, high EQ, good at connecting with others and cultivating relationships
• Self-starter with strong sense of ownership and ability to operate within a close team and independently
• Driven, strong interest in self-development, and high integrity
• High level of maturity and an exceptional work ethic
• Resourceful and detail-oriented with strong organizational skills
• Comfortable in a fast-paced and evolving environment
• Ability to work independently and with team members
• High sense of personal responsibility and accountability
• Desire to be proactive and anticipate the needs of others
• Proficiency in a variety of software applications Word, Excel, PowerPoint and Outlook
• CRM database knowledge : Experience creating, maintaining and entering information into databases
• Concur (or similar) Travel and Expense platform knowledge
• Knowledge of various conferencing platforms (BlueJeans, Zoom, Teams, etc.