Job Description

Ultimate Staffing is seeking an experienced Admin / Executive Assistant to support our professional services client near the Galleria in Houston.

Job Duties Include

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf
• Maintaining comprehensive and accurate records
• Performing minor accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Managing customers, vendors, and third parties before directing them to the appropriate department
• Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters
• Ad hoc reporting

Qualifications

• A minimum of a Bachelor's Degree or 2 years relevant work experience
• Excellent verbal & written communication skills
• Intermediate MS Word and Excel

Overview

When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.

Responsibilities

As an Administrative Assistant with Hines, you will provide advanced administrative and clerical support in an assigned area to ensure the smooth operation of the area.

This position will support multiple individuals. Responsibilities include, but are not limited to :

• Serve as the administrative support to assigned team members by coordinating, facilitating, and communicating their individual, group, and company-wide activities.
• Answer phones, forward accurate and detailed messages, facilitate conference calls and, as appropriate, disseminate general information to callers.
• Coordinate activities for assigned team members such as travel arrangements, meetings, interviews, and conference calls.
• As requested, compose various documents such as agreements, contracts, correspondence, interoffice memos, reports, charts, and tables.
• Manage, organize, and distribute record drawings and specification binders.
• Assist in preparing presentations.

Qualifications

Minimum Requirements include :

• High school diploma or equivalent from an accredited institution.
• Two or more years' experience in an administrative role in a professional office environment.
• Compose various correspondence, documents and reports using proper format, punctuation, grammar, diction, and style.
• Demonstrate strong initiative and customer service orientation.
• Interact with employees, visitors and vendors with poise and diplomacy.

Catholic Charities is looking for the right people; people who wish to serve their community as a part of a family friendly organization doing good within the Houston-Galveston area.

We attract and retain the best talent by investing in our employees. People of all faiths helping people in need.

Join our Rapid Rehousing team as the Administrative Assistant. The Administrative Assistant is responsible for providing high level administrative support to the Program Director and department staff.

At NRG, we’re bringing the power of energy to people and organizations by putting customers at the center of everything we do.

We generate electricity and provide energy solutions and natural gas to millions of customers through our diverse portfolio of retail brands.

A Fortune 500 company, operating in the United States and Canada, NRG delivers innovative solutions while advocating for competitive energy markets and customer choice, working towards a sustainable energy future.

More information is available at www.nrg.com . Connect with NRG on Facebook, LinkedIn and follow us on Twitter @nrgenergy.

Job Summary :

The Administrative Assistant will provide administrative and general business support to assigned team handling a variety of functions to ensure that operations and internal and external customer needs are met.

Essential Duties / Responsibilities* :

• Provide overall administrative support as directed.
• Responsible for managing data files, scanning documents, creating folders and filing.
• Managing and / or assisting with invoicing, billing and mailing activities.
• Data entry.
• Interface with other internal departments in the resolution of retail business issues as required.
• Assisting assigned team and management with various duties as requested.
• Provided phone support for team and location as directed.
• Follows all company policies and procedures, including but not limited to safety.
• Other duties as assigned.
• Duties may vary by location.

Minimum Requirements :

• High School Diploma or GED.
• 1+ year’s office and / or clerical experience.
• Relevant work experience may be substituted for education.
• General computer competency is required, including a minimum of 1-year experience Microsoft Excel, Word, and Outlook.
• Must be able to communicate in English effectively, both verbally and in writing.
• Ability to work overtime with little notice ; weekends hours may occasionally be required.

Preferred Qualifications :

Completed college course work.

Additional Knowledge, Skills and Abilities :

• Customer service mindset.
• Ability to work independently and as part of a team.
• Excellent written and verbal communication skills.
• Able to work in a fast-paced environment.
• Strong organizational skills, attention to detail and the ability to multi-task.
• Willingness to learn and be a part of a team.
• Positive attitude and a team player.
• Relevant work experience may be substituted for education.
• Ability to build positive relationships with customers, both internal and external.
• Willingness and ability to work collaboratively with all levels of the organization.
• Safety mindset and acceptance of a safety culture.

Working Conditions :

• Open office environment.
• Fast-paced environment.

Physical Requirements :

• Must be able to lift / move up to 20 pounds frequently.
• Frequently performs tasks requiring bending at the waist, kneeling or crouching.
• Must be able to adhere to long periods of standing, walking or sitting.
• Ability to hear, understand and distinguish speech and / or other sounds to operate phones or other office equipment safely.
• With natural or corrected vision, able to see and focus for close, distance, peripheral vision with normal depth perception.
• Ability to express or exchange ideas by means of the spoken word to impart oral information to others.
• Ability to enter text or data into a computer by means of a traditional keyboard or 10-key numeric keypad.
• Must be able to use arms and hands to reach overhead, signal, grab, hold, lift, turn, push and pull objects and tools.

NRG Energy is committed to a drug and alcohol free workplace. To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing.

EOE AA M / F / Protected Veteran Status / Disability

EEO is the Law Poster (The poster can be found at http : / / www.eeoc.gov / employers / upload / poster screen reader optimized.pdf )

Level, Title and / or Salary may be adjusted based on the applicant's experience or skills.

Official description on file with Talent.

Our client in Downtown Houston is seeking an Administrative Assistant to join the team! This individual will support a growing business unit with the duties below.

• Provide administrative support for the assigned team / department
• Provide assistance to the due diligence process, support managing technical data, and compiling reports
• Assist with business trip arrangements for assigned team / department
• Assist with expenses, including creating, reviewing, and submitting reports
• Assist with the department's budget preparation
• Assist with appointments and scheduling including booking of meeting rooms and meal venues
• Assist with purchasing department supplies

Must speak, read, and write Japanese