8962

The Administrative Assistant is responsible for providing high-level administrative support to the tax department through execution of complex administrative practices and policies as determined by or in conjunction with the Tax Executive.

Assistant also performs customary clerical functions and leads in the planning and execution of department outings and events.

Responsibilities

• Manages Executive calendars and schedules appointments.
• Screens incoming calls and correspondence and responds independently.
• Maintains department calendar tracking due dates of all individual and entity tax returns and tax payments.
• Coordinates timely filing of 500+ tax returns for related entities.
• Provides support in preparing complex business communications, presentations, and reports.
• Assists with preparation of department budget and reviews expense variances.
• Processes expense reports and prepares for reimbursement.
• Creates and maintains real and personal property tax database and spreadsheet files.
• Develops administrative procedures as required and assists in implementing recommendations.
• Performs daily office support responsibilities for Tax Department personnel (i.e. faxes, copying, filing, labeling, etc.)
• Arranges meeting and conference room scheduling, detailed travel plans and itineraries.
• Monitors quarterly delivery of tax payment information to / treasury department.
• Reviews and maintains tax software for team Work Paper Manager and Workstream.
• Maintains confidentiality overall corporate, personnel and research matters.
• Special assignments, projects or tasks assigned by supervisor, as determined from time to time in his / her sole and complete discretion.
• Plans and executes team outings and events.
• Attends and participates in Tax Department staff meetings and takes notes of meeting topics.

Requirements

• Undergraduate Degree Required
• 3-5 years of administrative support experience.

Description

SAIC is seeking an Administrative Assistant to support the US Army Corps of Engineers (USACE) Revolutionary IT Services (RITS) program.

This is a 100% Remote / Work from Home position located anywhere in the CONUS.

JOB DESCRIPTION : This position will be providing administrative support and coordination assisting six division managers with their approximate staff of 400+.

• Travel coordination and approvals
• Interview coordination
• Asset management tracking and coordination
• Personnel action coordination
• Assistance with onboarding and offboarding of staff

Qualifications

REQUIRED EDUCATION AND EXPERIENCE

High School Diploma (GED) and 2+ years of related experience

REQUIRED SKILLS :

• Well organized and detail oriented
• Basic understanding of MS Office Suite
• Ability to handle multiple, detailed, tasks simultaneously
• Strong communication skills

REQUIRED CLEARANCE :

Must be able to obtain a Secret Clearance; Interim Secret required prior to start

Target salary range : $45,001 - $55,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.

Covid Policy : SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.

CornerStone Staffing in Arlington / GP is hiring an Administrative Assistant with a well-known Non-Profit in Dallas

Ideal candidate is professional in manner with some customer service or office clerical experience

Are you interested? See below how you can APPLY!

Job Title : Administrative Assistant

Pay : $19-$21 / hr

Schedule : Must be available to work an 8 hour shift between 7 : 30am 5 : 30pm, Monday - Friday

Locations : Dallas

Job Overview : This role is responsible for reaching out to families who have applied for an early childhood assistance program and following up if they are still interested in enrolling their child(ren).

This position is responsible for gathering and communicating the necessary documents in order to complete the process.

Job Summary :

Position is responsible for calling families who have showed interest in their early childhood care program

Comfortable with making outbound calls

Documenting customer details in client profiles

Providing family with the next steps in completing the registration process

Document retrieval & follow up.

Must be able to manage a high volume of case files and data entry daily

Required skills and education :

Must have excellent task management skills, which include organization, attention to detail, time management, multi-tasking, and prioritizing work

Strong computer skills proficiency in Microsoft Word and Microsoft Excel required

Strong written and verbal communication skills required

HS Diploma or GED

CornerStone Staffing in Arlington / GP is hiring an Administrative Assistant with a well-known Non-Profit in Dallas

Ideal candidate is professional in manner with some customer service or office clerical experience

Are you interested? See below how you can APPLY!

Job Title : Administrative Assistant

Pay : $19-$21 / hr

Schedule : Must be available to work an 8 hour shift between 7 : 30am 5 : 30pm, Monday - Friday

Locations : Dallas

Job Overview : This role is responsible for reaching out to families who have applied for an early childhood assistance program and following up if they are still interested in enrolling their child(ren).

This position is responsible for gathering and communicating the necessary documents in order to complete the process.

Job Summary :

Position is responsible for calling families who have showed interest in their early childhood care program

Comfortable with making outbound calls

Documenting customer details in client profiles

Providing family with the next steps in completing the registration process

Document retrieval & follow up.

Must be able to manage a high volume of case files and data entry daily

Required skills and education :

Must have excellent task management skills, which include organization, attention to detail, time management, multi-tasking, and prioritizing work

Strong computer skills proficiency in Microsoft Word and Microsoft Excel required

Strong written and verbal communication skills required

HS Diploma or GED

The Center for BrainHealth is seeking a talented, professional and energetic person to support senior leadership. This important role routinely interacts with people across all walks of life and levels of leadership from other senior leaders with strategic partners, to on site facilities support teams, to leadership and support staff across the University setting.

Therefore, it is essential that this person create a terrific impression for all those who interact with Center for BrainHealth.

We attract a wide variety of people who are interested in learning about their brains, supporting our cause, or participating in our transformative research.

So, the person who will in this role must be a team player who possesses outstanding people skills, has a service-oriented mindset, and is willing to support our team members in a variety of ways.

Truly, there is no job too big or too small for anyone here at Center for BrainHealth where we promote a culture of accountability, agility, compassion and empowerment.

The successful candidate will foster relationships internally and externally, be an impactful representative of our culture, and support his / her teammates routinely.

This is a high-engagement, high impact position that requires someone willing to directly and skillfully interact with people in person on a daily basis.

Organizational and prioritizational skills are a must, while also successfully navigating details and tactical needs while helping the COO achieve his / her strategic goals while meeting the demands of multiple team members and competing priorities and calendars.

Minimum Education and Experience

Bachelor's degree and nine years of office administration or project management experience including five years at Admin Assistant II level or two years at the Admin Services Officer level or an equivalent combination of relevant education and experience.

Essential Duties and Responsibilities

Support the Chief Operating Officer and other key leaders of Center for BrainHealth with seasoned and thoughtful organizational skills and senior-level administrative talent, including but not limited to calendaring, travel coordination, coordination of strategic and tactical meetings, interactions with VIPs, board members, donors and strategic partner leadership, as well as senior leadership within the University system.

Additional more tactical duties will also be required, including secretarial, clerical, and customer service assistance via phone, email, walk-ins, to faculty, staff, students, interns, visitors, donors, board members, study participants, clients, and the public for the Center for BrainHealth and Brain Performance Institute.

This critical role requires someone who can navigate conflicting demands, prioritize, and assist in keeping Center leadership focused on key objectives while attending to details and customer service seamlessly.

Because this position supports senior leadership, this role also requires the utmost care in public relations and handling of sensitive information.

Participation in key events and receiving and greeting visitors will be required at times. This role also serves as a key resource for facilities maintenance staff that are on site.

Additionally, the successful Administrative Assistant will support event planning as needed, ordering and inventorying certain supplies, and interacting with third party vendors on occasion.

Finally, the successful administrative assistant will develop an expertise with University timekeeping systems and other University admin / billing functions needed to support the Chief Operating Officer in his / her day-to-day administrative duties.

Our team supports one another routinely therefore, this role will support marketing, front-desk, program development and delivery, donor relations and other departments as needed and approved by the COO.

Additional Information

After the probationary period, this role may be eligible for a hybrid (partly remote / partly in office) work schedule, subject to business need and manager approval.

May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice.

A UT Dallas Remote Work Agreement will be required within 14 days after approval.

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community.

UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment.

EOE, including disability / veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities.

To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator .