Thomas Edwards Group Jobs (1)

8962

The Administrative Assistant is responsible for providing high-level administrative support to the tax department through execution of complex administrative practices and policies as determined by or in conjunction with the Tax Executive.

Assistant also performs customary clerical functions and leads in the planning and execution of department outings and events.

Responsibilities

• Manages Executive calendars and schedules appointments.
• Screens incoming calls and correspondence and responds independently.
• Maintains department calendar tracking due dates of all individual and entity tax returns and tax payments.
• Coordinates timely filing of 500+ tax returns for related entities.
• Provides support in preparing complex business communications, presentations, and reports.
• Assists with preparation of department budget and reviews expense variances.
• Processes expense reports and prepares for reimbursement.
• Creates and maintains real and personal property tax database and spreadsheet files.
• Develops administrative procedures as required and assists in implementing recommendations.
• Performs daily office support responsibilities for Tax Department personnel (i.e. faxes, copying, filing, labeling, etc.)
• Arranges meeting and conference room scheduling, detailed travel plans and itineraries.
• Monitors quarterly delivery of tax payment information to / treasury department.
• Reviews and maintains tax software for team Work Paper Manager and Workstream.
• Maintains confidentiality overall corporate, personnel and research matters.
• Special assignments, projects or tasks assigned by supervisor, as determined from time to time in his / her sole and complete discretion.
• Plans and executes team outings and events.
• Attends and participates in Tax Department staff meetings and takes notes of meeting topics.

Requirements

• Undergraduate Degree Required
• 3-5 years of administrative support experience.