Description

CME Associates is currently recruiting for a Administrative Assistant to join their team of professionals in our Municipal Engineering Department.

If you are a hard-working, self-motivated team player, we invite you to explore a career with CME Associates.

Requirements

• Provide general administrative support to the Office Manager and members of the Municipal Engineering Department.
• Communicate and interact positively with clients, visitors and employees at all levels of the organization.
• Scan, organize, and maintain project files.
• Organize all agendas, files and correspondence for meetings.
• Complete all assigned projects related to conferences, conventions and promotional activities as scheduled.
• Reserve conference room and sets up for meetings.
• Coordinate with Accounts Receivable regarding client invoice matters.
• Initiate tasks and work well with little to no supervision.
• Prepare and send Requests for Proposals (RFP’s) and Requests for Qualifications (RFQ’s) as needed and assist other administrative staff with preparing and organizing RFP and RFQ documents as needed.
• This position includes all other responsibilities that may be necessary to fulfill duties associated with the position or as may be assigned.
• On-the-job training will be provided

Preferred Qualifications

• 0- 1 year experience
• Experience working for an engineering firm or similar professional service firm in an administrative position preferred.
• High School Diploma / GED required.
• Associate's or Bachelor’s degree in Business Administration or Marketing preferred.
• Proficiency in Microsoft Office Suite (Word, Excel and PowerPoint) required

Benefits

CME offers a competitive compensation package including : medical, prescription, dental and vision coverage, 401(k) retirement plan with employer match, educational assistance program and paid time off.

Infrastructure is the backbone of the communities where we live, work, and play. Done well, infrastructure changes lives for the better promoting opportunity, equity, sustainability, and safety.

Trilon is bringing together a family of the nation’s best infrastructure consulting firms. We invest in talent, technology, and targeted M&A to ensure we are the firm of choice for our clients and our people to deliver sustainable infrastructure solutions.

Trilon helps our communities plan, design, and deliver critical infrastructure more quickly, affordably, and impactfully.

Could you be our next Administrative Assistant supporting Mark's Colorectal Surgical Associates located in Wynnewood, PA?

Why work as an Administrative Assistant with Main Line HealthCare's Mark's Colorectal Surgical Associates?

Make an Impact! You are the backbone to the clinical team functioning smoothly and efficiently! This challenging and rewarding position offers administrative support to world-renowned surgical and research practice.

This role is ideal for a professional and organized individual, who communicates effectively, provides deliverables in a timely manner, and is the ultimate multitasker!

• Develop and Grow your Career! Invest in furthering your education through seeking certifications or advanced degrees by taking advantage of our Tuition Reimbursement! This position is eligible for up to $6,000 per year based upon your Full or Part Time status.
• Join the Team! Like our patients, the Main Line Health Family encompasses a wide range of backgrounds and abilities. Just as each of our patients requires a personalized care plan, each of our employees, physicians, and volunteers, bring distinctive talents to Main Line Health.

Regardless of our unique design, we all share a purpose : providing superior service and care.

Position-Specific Benefits include : You are eligible for up to 120 hours of paid time off per year based on your Full or Part Time status.

We also offer a number of employee discounts to various activities, services, and vendors... And employee parking is always free!

Position : Administrative Assistant

Shift : Full Time - Day Shift

Experience :

1. Three to Five years of Administrative Assistant experience required.

2. Excellent typing and grammar skills, familiarity with business correspondence formats, ability to communicate effectively with physicians, administration, employees and vendors.

3. Advanced Knowledge of Microsoft Software, Word, Excel and PowerPoint. Proven ability to use advanced components of PC, including Microsoft Word, Excel, Outlook, PowerPoint, Windows applications, Data management systems.

4. Ability to prioritize and multitask.

5. Experience in a research or medical environment preferred.

Education :

1. High School Graduate or equivalent required.

2. Associate or Bachelor's degree from accredited college or university strongly preferred.

Licensures / Certifications :

N / A

Additional Information

• Requisition ID : 67156
• Schedule : Full-time
• Shift : Day Job
• Employee Status : Regular

The Administrative Assistant will be responsible for but not limited to : Answering and directing phone calls to appropriate parties or taking messages Conduct research compile data and prepare papers and reports for consideration and presentation by executives, committees, and board of directors Assist our in house travel coordinator with maintaining a travel spreadsheet Attend meetings to record minutes Greet visitors and determine whether they should be given access to specific individuals Create, maintain and enter information into databases Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents.

Receive and direct visitors and clients General clerical duties including photocopying, fax and mailing Maintain electronic and hard copy filing system Retrieve documents from filing system Prepare and modify documents including correspondence, reports, drafts, memos and emails Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors Qualifications : Proficiency in MS Word, PowerPoint, Excel, and Outlook Proficient with writing skills, organization, problem solving, supply management and inventory control Professionalism and verbal communication skills Key Competencies Communication skills - written and verbal Planning and organizing and prioritizing Problem assessment and problem solving Information gathering and information monitoring Attention to detail and accuracy Flexibility and adaptability Adaptability Powered by JazzHR

Title :

Administrative Assistant

Position

Reports to :

Director, Office for Catechetical Formation

Employee : Full-time

Full-time

Date Position

Reviewed : January 2023

January 2023

PURPOSE :

The Administrative Assistant serves as the first point of contact for the Office for Catechetical Formation, provides support to the Director and Associate Director and manages secretarial and administrative duties of the office.

ESSENTIAL FUNCTIONS

Screens and forwards all calls and emails that come to the office and warmly welcomes all visitors- Directs calls to the proper person, answer questions from callers if applicable;

takes and distributes messages.

• Maintains appropriate office flow by performing a variety of administrative and clerical tasks.
• Prepares and organizes materials for in-house meetings, makes necessary meeting arrangements, and provides support for Director as needed for a variety of projects.
• Speaks on behalf of the Director in handling complaint calls needing attention at the local level and interacts with other Diocesan staff concerning the business of the Office for Catechetical Formation.
• Prepares individual and multi-merge correspondence.
• Maintains the Directory of Parish Religious Education Programs, email lists, and committee lists in current and up-to-date status.
• Coordinates the preparation of the agenda and calendar for the weekly staff meetings.
• Maintains inventory and supplies for daily operations and special projects.
• Orders office supplies or requests as needed by Professional staff in a timely fashion.
• Prepares check requests, deposit slips, and mileage vouchers for office expenses.
• Assists Professional Staff with projects, meetings, conferences, and retreats.
• Assists (upon occasion and on location) with special events, professional development days, workshops and seminars at the request of the Director
• Gathers information on attendance, processes payments, and stipends.
• Arranges for conference rooms, parking requests, make copies, and gather other materials needed for meetings.
• Performs all clerical duties associated with projects.
• Maintains updated office files.

OTHER DUTIES AS ASSIGNED :

• Oversees award registrations for the Mass for Religious Education and assists with other duties as assigned
• Oversees registration for Catechetical Convocation and assists with other duties as assigned.
• Oversees registration for PDCARE Gathering in Avalon and assists with other duties as assigned.
• Coordinates registrations for Professional Development activities, create invoices, deposit monies, and submits check requests.
• Creates and / or provides editorial support to the professional staff as needed, for booklets, resource materials, etc.
• Maintains the Catechetical Certification Database (30,000 + records)
• Enters course record information into database for Catholic Elementary school teachers and parish catechists .
• Annual audit of database and reports missing records to Director.
• Answers questions concerning credits and catechetical certification for schools and parish religious education programs.
• Sends certification certificates and catechetical records to Catholic Elementary school teachers, school principals, D / CREs, and parish catechists after completion of requirements.
• Sends principals school faculty staff catechetical records upon request.
• Assists the Superintendents of the Office of Catholic Education with their certification requests.
• Assists the Director and Associate Director with the New Teacher Orientation / Induction as needed.

QUALIFICATIONS :

High school diploma with three years of experience in a progressively responsible administrative or secretarial position;

or equivalent combination of education and experience.

• Proficient with multiple software programs including MS Office Suite and Google Apps.
• Experienced in working with a database.
• Organized, detail-oriented, and works with ease in a multi-task environment.
• Knowledgeable of and skilled with usual office equipment.
• Excellent written and oral communication skills.
• Excellent interpersonal and customer service skills with comfort in handling difficult phone calls.
• Professional in both demeanor and appearance.
• Ability to coordinate office activities with candor and respect.
• Ability to travel throughout the footprint of the Archdiocese of Philadelphia.
• A valid driver's license.
• A knowledge of Spanish is preferred.
• Excellent time management skills

THE PHYSICAL REQUIREMENTS OF THIS POSITION :

Sedentary work : Exerting up to 10 pounds of force occasionally and / or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Job Posted by ApplicantPro

Overview

Full Time Administrative Assistant

Residential Program at 1000 Atlantic Avenue, Camden (Virtua Facility)

Monday through Friday / Days

$20 per hour PLUS full benefits

Performs general administrative office assignments, medical record keeping and functions as a communications link to and within the health care unit as appropriate.

Responsibilities

• Processes correspondence in a timely and systematic manner.
• Receives notes and routes correspondence to the Administrator and other personnel within and outside the healthcare unit as appropriate .
• Prepares and distributes out-going correspondence as directed.
• Distributes meeting minutes and action item lists to committee members and other personnel as required.
• Accurately compiles and prepares reports.
• Prepares payroll for exempt, non-exempt and contracted employees as appropriate.
• Prepares clinical and operational reports for the Administrator and Medical Director.
• Records and transcribes minutes for committee meetings, as well as for other meetings and prepares action item lists.
• Compiles projects and reports from other healthcare staff as assigned by the Administrator.
• Classifies and files all documents to be maintained in the office in a retrievable system.
• Schedules meetings, appointments and work assignments to meet or exceed deadlines.
• Notifies attendees.
• Schedules contract physician hours as requested by the Medical Director.
• Prepares the calendar to reflect scheduled events as necessary.
• Communicates effectively and demonstrates respect, concern and courtesy in all interpersonal communications.
• Protects confidentiality of information in written and verbal communications.
• Facilitates communication between the Administrator and other healthcare personnel by providing information concerning procedures, reports, directives and instructions in an accurate, concise and timely manner.
• Interacts with correctional staff positively and cooperatively.
• Maintains skills and continues professional development to enhance the operations and image of the organization.
• Attends in-service and continuing education to obtain and maintain skills as appropriate.
• Supports the change process to improve the organization and the health care unit.
• Accepts assignments and extra duties with flexibility and willingness to participate in activities that help the health care unit meet its goal.
• Adheres to personnel policies to enhance the operation of the healthcare unit.
• Adheres to the attendance policy.
• Reports to work at the designated time.
• Adheres to security policies.

Qualifications

• High School diploma or equivalent.
• Must be able to type a minimum of 60 words per minute.
• Must be familiar with dictation, transcription and copying equipment.
• Must receive a satisfactory background investigation report.

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls;

reach with hands and arms; and climb or balance. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl.

The employee must frequently lift and / or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

EOE M / V / F / D

Company Profile

CFG is a comprehensive healthcare provider that is dedicated to improving quality of life for individuals and families by providing innovative medical and mental health services.

Our Health Network includes Center for Family Guidance, CFG Health Systems and CFG Residentials.

Job Category

Administrative / Non-clinical

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