We are assisting our client, a prominent donor relations company, in their search for a skilled and motivated administrative assistant.

If you have a passion for supporting philanthropic efforts and possess excellent organizational and communication skills, we invite you to apply for this exciting role.

Responsibilities :

• Provide administrative support to the donor relations team, including managing calendars, scheduling meetings, and making travel arrangements.
• Prepare and distribute correspondence, reports, and presentations.
• Maintain accurate donor databases and assist in data entry and data management.
• Coordinate logistics for donor events, including sending invitations, tracking RSVPs, and assisting with event setup and coordination.
• Assist in preparing grant applications, donation acknowledgments, and other donor-related documents.
• Conduct research on potential donors, foundations, and funding opportunities.
• Handle incoming calls and direct them to the appropriate person or department.
• Assist with general office tasks, such as filing, copying, and maintaining office supplies inventory.

Requirements :

• Proven experience as an administrative assistant or in a similar role.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Proficiency in using office software, such as Microsoft Office Suite (Word, Excel, Outlook).
• Detail-oriented with a high degree of accuracy in data entry and record keeping.
• Ability to handle sensitive and confidential information with utmost professionalism and discretion.
• Strong interpersonal skills and the ability to work collaboratively in a team environment.
• Knowledge of donor relations or fundraising principles is a plus.

To be considered for this role, please submit your resume, cover letter, and references. Our client values diversity and is an equal opportunity employer, fostering an inclusive workplace for all employees.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly experience in job seekers to opportunities at great companies.

We offer contract, contract / contract / contract / contract / temporary and full-time placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training.

Stay on top of every opportunity even on the go. Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Questions? Call your local office at 1.. All applicants applying for U.S. job openings must be legally authorized to work in the United States.

Benefits are available to contract / contract / contract / contract / contract / temporary professionals. 2021 Robert Half.

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Position Overview

Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers.

Experience with Outlook and Excel are a must. Prefer strong writing and problem-solving skills.

Job Responsibilities

• Prepares correspondence, memoranda, reports, etc.
• May initiates routine and non-routine correspondence
• May book travel and reconcile expense reports
• Answers telephone calls, greets visitors, and resolves routine and complex inquiries
• May schedule appointments & meetings
• May enter in new job into ServiceMaster CRM, captures relevant customer and job information
• May utilize the assistance of one or more support staff members on a reporting or project basis
• Operates a personal computer and appropriate software packages or its equivalent
• May follow up with customer on work performed
• May call customers to collect payments
• May assist other departments within the company
• Understands ServiceMaster operating systems and the services we offer

Job Requirements

• High school diploma / GED required
• Previous administrative assistant experience preferred but not required
• Experience and skill with Microsoft Office application (Word, Outlook, PowerPoint, and Excel) required
• Comfortable with using multiple types of software
• Personal time management and organizational skills
• Verbal and written communication skills
• Dependable and adaptable to operate within a fast-paced work environment
• Ability to manage highly confidential information

Physical Demands and Working Conditions

The physical demands are representative of those that must be met by an employee to perform the essential function to this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent must be prepared to :

• Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
• Sitting for long periods of time while using office equipment such as computers, phones etc.
• Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.
• Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.
• Be exposed to various inside working conditions : The change of building environment such as with or without air conditioning and heating.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification.

They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee.

This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will.

These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities.

Compensation : $35,000.00 - $40,000.00

Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access.

By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision.

Our environment is a diverse community where successful people work together to achieve common goals.

Alutiiq Information Management, LLC is seeking a well-qualified candidate to fill an open Administrative Assistant position.

This position will support Navy engineering contracts located in San Diego, CA.

• Provide administrative support to the Project Manager.
• Create, maintain, and update various excel spreadsheets to track expenses and labor hours.
• General data entry support.
• Write and distribute email, correspondence memos, letters, faxes, and forms.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order material / supplies and research new vendors and suppliers
• Maintain contacts lists.
• Provide general support.
• Assist with new hire candidates.

REQUIRED QUALIFICATIONS AND EXPERIENCE :

• Security Clearance Required : Must be able to obtain and maintain, at minimum a SECRET security clearance.
• H.S. Diploma or equivalent
• Pursuant to the Government Contract, you must be a U.S. Citizen.
• The candidate shall have intermediate to advanced computer skills / knowledge in the Microsoft Office suite, including Outlook, Word, and Excel.
• The candidate should have a basic understanding of Office 365, SharePoint.
• Candidate should have general knowledge of DoD Contracts.
• The candidate must have excellent communication skills.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• A good team player with teamwork spirit when deal with issues Professional and friendly attitude to internal and external customers.
• Detail-Oriented. Proactive. Dependable. Adapts to change easily. Good command of communication & coordinating skills. Self-starter.

Benefits / Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our leadership team, ensuring they have all the information and resources needed for best outcomes.

Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.

The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma / GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects

Benefits / Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best.

Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.

The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma / GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects