There’s a reason Insperity is named one of the top 100 companies to work for in the U.S.

Want to work for us and find out why?

As a trusted advisor to America’s best businesses for more than 35 years, Insperity provides an array of human resource and business solutions designed to help improve business performance.

In addition, we provide the client company and their worksite employees with a wide array of value-added benefits and services.

Insperity offers a competitive compensation package and a world-class benefits package, including 19 days paid time off, 9 paid holidays, medical, dental and vision benefits, 401k and tuition reimbursement.

At Insperity, we’re committed to providing a positive work environment, and to helping our employees succeed both personally and professionally.

Sales Office Assistant / Administrative Assistant

We are currently seeking a District Administrator to join our team. Provides administrative assistance, systems support, and training to assigned District Office personnel.

Facilitates the activities performed in District Office, provides the sales staff with the necessary administrative support, and assists with follow-up and completing sales.

Directly affects the sales process and has occasional contact with customers in an information-gathering mode.

Responsibilities :

• Provides support and training for District Office personnel on job functions including, but not limited to, District Office procedures, sales procedures, Business Profiles, sales documentation, AIMS, and all other sales technology systems.
• Provides computer training for District Office personnel, including Expendable and DocuSign, and provides other technical support and problem resolution.

Works with corporate personnel to identify and resolve computer-related issues and needs.

• Manages District Office correspondence files, file organization, and retrieval systems, as well as sales files (hard / soft copies) and sales proposals.
• Receives all incoming calls, visitors, and clients. Acts as District Office receptionist and schedules conference room usage.

Handles incoming correspondence and ensures a timely response.

• Facilitates the activities performed in the District Office with the necessary administrative support including, but not limited to, arrangement of food preparations for meetings and maintaining marketing collateral or other items as needed.
• Handles a variety of sensitive situations and confidential materials with appropriate discretion.
• Assists with sales management calendar, travel, and vehicle mileage reporting.
• Understands and assists with expense reporting for sales management and, when necessary, other District Office personnel.
• Assists with on-boarding and off-boarding of District Office personnel.
• Sets up both on-site and off-site meetings and assists in developing agendas and presentations.
• Assists in the preparation of sales proposals and takes responsibility for the submittal of closing documents. Acts as final reviewer of all completed sales packages prior to submittal to corporate-based teams.
• Assists as needed with the development of closing week forecasts for District Offices in the respective Region. Also tracks sales budget and maintains reports and ongoing tracking of sales activity levels and related sales intelligence.
• Provides recommendations for streamlining processes and increasing sales efficiencies for the District Office. Participates in the development, testing and implementation of new processes, programs and projects.
• Provides assistance with local incentives, campaigns and contests, including tracking, reporting, and support.
• Works closely with Marketing on promotional and marketing campaigns, and handles distribution in the respective Region.
• Acts as the Volunteer Council Member for the District Office. Focuses on community involvement to promote volunteerism and philanthropy among Insperity employees as well as worksite employees.
• Oversees local corporate donations, collaborates with corporate communications and public relations firms to promote volunteerism in the community, maintains District Office activity on the Insperity Community Involvement website, and attends volunteer training once a year.
• Assists Loyalty Advisors and the District Office with scheduling, tracking, and other components of the Insperity Loyalty Program, as needed.
• Maintains a professional office environment at all times.

Qualifications :

• High School Diploma or equivalent is required.
• Three years of progressive experience in sales administration, office administration, and
• customer support is required (preferably sales office experience).

At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

As required by the California, Insperity provides a reasonable range of minimum compensation for roles that may be hired in California.

Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific office location.

For the state of California only, the range of starting pay for this role is between $47,500 and $53,500.

Position Overview

Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers.

Experience with Outlook and Excel are a must. Prefer strong writing and problem-solving skills.

Job Responsibilities

• Prepares correspondence, memoranda, reports, etc.
• May initiates routine and non-routine correspondence
• May book travel and reconcile expense reports
• Answers telephone calls, greets visitors, and resolves routine and complex inquiries
• May schedule appointments & meetings
• May enter in new job into ServiceMaster CRM, captures relevant customer and job information
• May utilize the assistance of one or more support staff members on a reporting or project basis
• Operates a personal computer and appropriate software packages or its equivalent
• May follow up with customer on work performed
• May call customers to collect payments
• May assist other departments within the company
• Understands ServiceMaster operating systems and the services we offer

Job Requirements

• High school diploma / GED required
• Previous administrative assistant experience preferred but not required
• Experience and skill with Microsoft Office application (Word, Outlook, PowerPoint, and Excel) required
• Comfortable with using multiple types of software
• Personal time management and organizational skills
• Verbal and written communication skills
• Dependable and adaptable to operate within a fast-paced work environment
• Ability to manage highly confidential information

Physical Demands and Working Conditions

The physical demands are representative of those that must be met by an employee to perform the essential function to this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent must be prepared to :

• Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
• Sitting for long periods of time while using office equipment such as computers, phones etc.
• Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.
• Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.
• Be exposed to various inside working conditions : The change of building environment such as with or without air conditioning and heating.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification.

They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee.

This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will.

These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities.

Compensation : $35,000.00 - $40,000.00

Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access.

By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision.

Our environment is a diverse community where successful people work together to achieve common goals.

Alutiiq Information Management, LLC is seeking a well-qualified candidate to fill an open Administrative Assistant position.

This position will support Navy engineering contracts located in San Diego, CA.

• Provide administrative support to the Project Manager.
• Create, maintain, and update various excel spreadsheets to track expenses and labor hours.
• General data entry support.
• Write and distribute email, correspondence memos, letters, faxes, and forms.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order material / supplies and research new vendors and suppliers
• Maintain contacts lists.
• Provide general support.
• Assist with new hire candidates.

REQUIRED QUALIFICATIONS AND EXPERIENCE :

• Security Clearance Required : Must be able to obtain and maintain, at minimum a SECRET security clearance.
• H.S. Diploma or equivalent
• Pursuant to the Government Contract, you must be a U.S. Citizen.
• The candidate shall have intermediate to advanced computer skills / knowledge in the Microsoft Office suite, including Outlook, Word, and Excel.
• The candidate should have a basic understanding of Office 365, SharePoint.
• Candidate should have general knowledge of DoD Contracts.
• The candidate must have excellent communication skills.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• A good team player with teamwork spirit when deal with issues Professional and friendly attitude to internal and external customers.
• Detail-Oriented. Proactive. Dependable. Adapts to change easily. Good command of communication & coordinating skills. Self-starter.

Benefits / Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our leadership team, ensuring they have all the information and resources needed for best outcomes.

Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.

The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma / GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects

Benefits / Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best.

Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.

The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma / GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects