PURPOSE AND SCOPE :

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

PRINCIPAL DUTIES AND RESPONSIBILITIES :

• Under direct / close supervision, performs a variety of basic and routine clerical and secretarial duties. These may include but are not limited to :
• Preparing and typing routine correspondence, form letters and reports
• Answering telephone & routing calls to the appropriate person,
• Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed.
• Setting up and maintaining filing systems and basic databases as applicable.
• Completing forms and reports as required by the various company offices and outside vendors and agencies.
• Recording the minutes of meetings and providing the resulting documents as necessary.
• Making copies of correspondence and other printed matter as required by manager.
• Preparing purchase orders using the appropriate software application.
• Assisting with department / facility accounts receivable and accounts payable functions and responsibilities as needed.
• Distributing incoming mail.
• Maintaining calendar and daily schedules.
• Scheduling appointments & arranging meetings.
• Maintaining inventory of the necessary office forms and supplies.
• Assisting with various basic personnel administrative functions as needed.
• Acting as backup to other clerical personnel in office as needed.
• Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.
• Assists with month-end reporting requirements
• Assists in auditing records for ongoing compliance with medical records standards.

Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.

Prepares medical records for facsimile or mail related to travel, transplant, disability and others.Organizes travel for patients by contacting and providing requested medical records.

Coordinates with transient patient paperwork.Coordinates transfer placements and confirmations along with Clinical Manager.

Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.

Assist with medical appointment referrals and scheduling.Assist with transportation coordination and referrals.

• Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS :

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians.

The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels.

May be exposed to infectious and contagious diseases / materials

EDUCATION :

High School Diploma required

EXPERIENCE AND REQUIRED SKILLS :

• Minimum 6 months relevant experience without a degree - 0-6 months experience with an Associate degree or secretarial school.
• Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
• Pleasant telephone manner.

EO / AA Employer : Minorities / Females / Veterans / Disability / Sexual Orientation / Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

Career with a purposeWe offer an opportunity to create and deliver treatments that save and change lives for the better.

We’ll support your ongoing development. And you’ll be part of a dedicated team of people who inspire each other to create the best possible healthcare outcomes each and every day.

Inclusion and diversityJoining Fresenius Medical Care means becoming part of a team that values diversity. We embrace the wealth of different backgrounds, cultures, experiences and opinions that make up our workforce and strive to create an inclusive atmosphere in which all our employees feel valued.

StabilityDeveloping innovative products and continuously improving our renal therapies made us the clear market leader in the production of hemodialysis machines, with sustainable, profitable growth .

This position provides our 125000 employees with the stability and security they need to help improve the lives of our patients.

Local benefitsOur employees enjoy both local and global opportunities for growth and personal fulfilment. We offer local benefits designed to suit the requirements of the respective country and place of work to create ideal conditions everywhere.

Work-life balanceWe want to empower people to deliver better care. Therefore, we promote a better work-life balance through flexible working hours, part-time models, the possibility to work from home, and more.

Our team members enjoy competitive wages, affordablehealth, dental, and prescription drug insurance, 3 weeks paidvacation, paid sick leave, 11 paid holidays, flexible schedules,401(k) with company match, and a chance to make a difference everyday! Full and part-time opportunities available for many positions.Hiring immediately!

Pay $17.00 per hour

Reports to the designated director, manager,administrator, or supervisor. Responsible for performing a varietyof routine clerical and departmental duties.

• Receive telephone calls and visitors;handle routine matters personally and route non routine business toproper staff for consideration.
• Maintaincalendar and schedule appointments.
• Act asliaison between manager, director and other center and departmentalstaff.
• Maintain correspondence control log,receive incoming and outgoing mail and follow up on dates foraction items.
• Review and audit all assignedareas regularly for contractual compliance and effectiveness ofdelivery of services to student.

Prepare relatedreports.

• Perform a variety of clerical andadministrative duties; preparation of special reports, type anddistribute meeting minutes, maintain files and records, statisticaldata, make travel arrangements, etc. asrequired.
• Maintain a safe and clean work areathat models high standards for a workenvironment.
• Enter information into CIS, EISand other automated system asdirected.

Education andExperience Requirements :

High schooldiploma or equivalent and one year related experience required.Experience with youth, excellent written and verbal communicationsskills and computer proficiency required.

Valid driver’slicense with an acceptable driving record, unless waived bymanagement.

Description

Ready to be a part of something big? At the South Bronx Job Corps Center, we provide at-risk students with the tools they need to be successful at no cost to them or their families.

Our team members enjoy competitive wages, affordable health, dental, and prescription drug insurance, 3 weeks paid vacation, paid sick leave, 11 paid holidays, flexible schedules, 401(k) with company match, and a chance to make a difference every day! Full and part-time opportunities available for many positions. Hiring immediately!

Pay $17.00 per hour

Reports to the designated director, manager, administrator, or supervisor. Responsible for performing a variety of routine clerical and departmental duties.

• Receive telephone calls and visitors; handle routine matters personally and route non routine business to proper staff for consideration.
• Maintain calendar and schedule appointments.
• Act as liaison between manager, director and other center and departmental staff.
• Maintain correspondence control log, receive incoming and outgoing mail and follow up on dates for action items.
• Review and audit all assigned areas regularly for contractual compliance and effectiveness of delivery of services to student.

Prepare related reports.

• Perform a variety of clerical and administrative duties; preparation of special reports, type and distribute meeting minutes, maintain files and records, statistical data, make travel arrangements, etc. as required.
• Maintain a safe and clean work area that models high standards for a work environment.
• Enter information into CIS, EIS and other automated system as directed.

Education and Experience Requirements :

High school diploma or equivalent and one year related experience required. Experience with youth, excellent written and verbal communications skills and computer proficiency required.

Valid driver’s license with an acceptable driving record, unless waived by management.

Job Description

Minimum or Preferred Qualifications

High school diploma or GED equivalency. Must demonstrate ability to read, write and comprehend medical terminology. Previous clerical and / or receptionist duties preferred.

Computer skills required. Must successfully complete a basic computer skills assessment and clerical skills assessment.

Department

OCH Nursing NICU

Grade

Bi-Weekly Hours

37.5

Scheduled Work Hours

3p -11p

Weekend / Holiday Requirement

Weekend and / or Holiday Scheduling Required

Union Code

05 - SEIU CHOB Clerical

Recruiter

Constance Rollo

Auto req ID

Shift Days / Times : 9A - 5P

Unpaid lunch break

Overtime Required : No

Travel Required : No

Work on a NYS Holiday Required : No

No Parking Provided

Front Desk Receptionist

Answer calls on multi line switchboard, route calls to the appropriate party

Greet customers, check them in , call Counselors to inform them of their appointments

Handle questions from walk-ins and direct them to the appropriate staff

Use case management system to look up participants in the system

Provide callers with infromation about applying for services, send emails with link for application and orientation videos

Schedule orietnation appointments, keep orientation log