Purpose

The primary purpose of this position is to greet and assist visitors, residents, callers and provide exemplary customer service at all times.

As directed by your supervisor, perform administrative support functions efficiently and in accordance with established procedures.

Essential Job Functions Duties and Responsibilities

Administrative Functions

Greet visitors, residents, and vendors in a courteous and professional manner. Identify visitors and direct to appropriate location.

Process and record visitor information as defined by the community.

• Answer the telephone, determine nature of call, and direct caller to appropriate individual or department.
• Respond to requests from within the community; identify and locate appropriate personnel.
• Maintain resident information by name and room number, eligibility to receive calls, emergency phone members of on call personnel, department extensions, key personnel, etc.
• Exercise discretion in releasing information so that confidentiality and privacy are maintained. Information must be stored in a safe and secure manner at all times.
• Identify security concerns and notify supervisor or proper authorities. Effectively communicate facility policies and procedures to visitors, staff and vendors.
• Assist with administrative duties which includes, typing, copying, filing, posting accounts, sorting mail, ordering supplies and repairs, mailing out doctor’s orders.
• Maintain a work environment that is clean and presents a professional image.
• As appropriate, document and resolve concerns or relay to the appropriate staff.
• Ethically and responsibly conduct small monetary transactions for ticket sales, etc.
• Attend and participate in service training programs to meet state and federal requirements.

Required Knowledge, Skills and Abilities

Must possess the ability to make independent decisions, follow instructions, and accept constructive criticism. Must be able to deal tactfully with personnel, residents, family members, visitors, government agencies / personnel, and the general public.

Must be able to work with ill, disabled, elderly, emotionally upset, and potentially hostile people within the facility.

Must be able to speak, write and understand English in a manner that is sufficient for effective communication with supervisors, employees, residents, and families.

Education and Experience

Prefer experience in a clerical position or successfully completed a secretarial science program from an accredited school / college.

Licensing / Certifications

None.

Physical Requirements

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Individuals who pose a direct threat or significant risk to the health and safety of themselves or others in the work place will not be considered qualified for employment if physical requirements cannot be eliminated or reduced by reasonable accommodation.

Essential functions are carried out in a variety of positions including standing and sitting. To meet residents’ needs, all positions require the ability to move freely through the building.

Other physical demands are required as described below.

Task

Requirement

Frequency (Place X in approp. box)

Constantly

Frequently

Occasionally

Rarely

Seeing

Hearing

Tactile Sense

Talking

Must convey detailed and important spoken instructions to others accurately

Climbing

Balancing

Stooping

Kneeling

Crouching

Pulling

30 lbs.

50 lbs.

Pushing

30 lbs.

50 lbs.

Standing

Walking

Reaching

Fine Motor

Typing

Grasping

Twisting

Repetitive Motions

Typing

Lifting

30 lbs.

50 lbs.

Crawling

Static Position

Carrying

30 lbs.

50 lbs.

Other

Equipment and Tools

List equipment and tools operated and the frequency of use :

Those that cannot be delegated to a co-worker.)

Facility Vehicles : Equipment : Computer and personal communication devices

Business office equipment

Tools : Other : Working Conditions

Working Conditions

Check which working conditions the employee is subject to :

Physical Conditions :

Extreme temperatures Noise Wet and / or humid Vibration

Workplace Hazards :

X Blood, body fluids and / or infectious disease Hot Water Mechanical Electrical

Chemical Gasses Other

Description :

Income Property Management is hiring a Receptionist to join the team at New Columbia Apartments in North Portland. New Columbia Apartments consists of four residential properties, an HOA, and a commercial space which equates to 786 units.

The Receptionist will answer all incoming calls, meet and greet residents, and open and distribute mail. Additional duties for the Receptionist include filing, processing work orders, and assisting with other projects or tasks as assigned.

Pay : $17.00 an hour

Workdays : Monday to Friday, 9 : 00 am - 5 : 30 pm

Work Location : 4605 N Trenton St, Portland, OR 97203

Benefits for the Receptionist

The Receptionist is eligible for benefits first of the month following 30 days of continuous employment.

• Make sure you're covered Medical, Dental, Vision Insurance, Employer-paid Life Insurance, Employee Paid Voluntary Insurance options, and a Flexible Spending Medical / Dependent Care Savings Account.
• Give you the tools to stay on track for the future The opportunity to enroll in the 401(k) program with an employer match (Eligible first of the month after 90 days of employment).
• Assistance with work / life balance Employee Assistance Program (Available to use on your first day!)
• Give you a break Paid Sick time, Vacation, eight (8) paid Holidays, and your birthday off!

Requirements :

Requirements for the Receptionist

• High School Diploma or equivalent.
• Proficient in MS Office products, specifically Word, Excel, and Outlook
• Experience with multi-line systems and general office equipment
• Able to handle frequent interruptions
• Excellent time management skills
• Self-Starter with the ability to stay on task and motivated.
• Knowledge of OR Landlord Tenant Laws and Fair Housing Guidelines.

About Company

Income Property Management has been a leader in the property management field in Oregon and Washington for over 45 years.

A large part of our success is due to the important contributions made by our on-site staff. We strive to recognize their dedication and reward excellence.

Two key indicators of this methodology are the number of long-term site staff we employ and the large number of internal promotions we celebrate.

EEO Statement

Income Property Management provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

This employer participates in E-Verify. For more information : E-Verify Participation / Right to Work

PM21

PI224117622

Bonaventure of Tigard has an exciting job opening for a Receptionist!

From $16.00

Paid Training, no experience necessary for the Receptionist position.

Hiring Immediately with interviews daily from 2 : 00-4 : 00 PM, no appointment necessary, at 15000 SW Hall Blvd Tigard, OR 97224.

Call 503-214-4200 for more information.

We are looking for a Receptionist with excellent customer service skills who will be responsible for greeting visitors, answering phones, assisting the management team, and helping meet the needs of our residents.

No experience is necessary. If you have a positive attitude and want to begin or grow your career in office management, we want you to join our team.

Bonaventure is hiring immediately so apply today!

Top reasons to work at Bonaventure

• High Starting Wage - From $16.00
• Health Benefits - Medical and dental coverage with a minimum of 30 hours worked per week.
• Flexible Spending Account For Healthcare and Day Care expenses.
• Retirement - Generous 401k matching program.
• Professional Growth - We provide on the job paid training.
• Paid Time Off - To have fun, take care of yourself and your family.
• Personal Protection Equipment (PPE) - All PPE is included for your safety which is our top priority.

What Will You Be Doing?

This position is critical within our office management team. In this role, you will be responsible for :

• Greeting community visitors with excellent customer service and respect.
• Answering a multi-line phone system, route calls, and take messages.
• Helping sort and distribute mail and packages.
• General office duties such as copying, filing, supply requisition, and other clerical skills.
• Assist with the preparation of community events and visitor tours.
• The Receptionist position is frequently referred to as an Administrative Assistant, Personal Assistant, Office Worker, and Reception in other companies.

Qualifications

• Excellent communication skills, professional, and well organized.
• Ability to problem solve.
• Proficient in Microsoft Word, Excel, and Outlook.
• English language required.
• CPR Certification (preferred).
• Must pass criminal background check and drug test.

Bonaventure of Tigard

Our beautiful state-of-the-art senior living community provides assisted living, residential care, memory care, and independent living.

We provide in home health care to residents in our community. We are not a nursing home. We are immediately hiring so apply today.

Why Work for Bonaventure Senior Living

Not all senior living communities are created equal. At Bonaventure, one of our main guiding philosophies is you can never go wrong doing the right thing.

This means that we are committed to caring for our residents and our team members.

Bonaventure is dedicated to providing an exceptional senior lifestyle . Bonaventure’s consistent success has been based upon a simple formula : engaged satisfied residents and happy team members.

Bonaventure Senior Living associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with exceptional service.

We represent a culture of respect, gratitude, and empowerment. If you are a friendly, motivated person, with a passion to serve others, Bonaventure Senior Living is your perfect match.

Description :

C&R Management Group is hiring a Receptionist / Administrative Assistant to join the Corporate Office. The Receptionist / Administrative Assistant is at the forefront of our office, so we are looking for someone who will be welcoming with strong interpersonal, problem-solving, and customer service skills.

Workdays : Monday to Friday, 8 : 00 am to 4 : 30 pm

Pay : $18.00 to $22.00 an hour (DOE)

Office Location : 9400 SW Barnes Rd, Suite 400, Portland, OR 97225

What we will do for you (Employee Benefits) :

The Receptionist / Administrative Assistant will be eligible for benefits first of the month following 30 days of continuous employment.

• Make sure you're covered Medical, Dental, Vision Insurance, Employer-paid Life Insurance, Optional Employee Paid coverages, and a Flexible Spending Medical / Dependent Care Savings Account.
• Give you the tools to stay on track for the future The opportunity to enroll in the 401(k) program with an employer match (Eligible first of the month after 90 days of employment).
• Assistance with work / life Medical, Dental, Vision Insurance, Employer-paid Life Insurance, Optional Employee Paid coverages, and a Flexible SpendingMedical / Dependent Care Savings Account.
• Give you Monday to Friday, (8) Holidays, and your birthday off!

• Answer the central telephone system and direct calls accordingly, in a timely and cheerful manner.
• Receive the public and answer questions, in person and by telephone; respond to inquiries from employees, residents, and others, and refer, when necessary, to the appropriate person or department.
• Manage requests for reservation of all conference rooms and maintain an accurate and up-to-date schedule.
• Responsible for maintaining the front desk, lobby, and conference rooms in an organized and clean condition.
• Responsible for managing office operations including ordering supplies and equipment, and ensuring the corporate office is well-maintained.
• Sign for deliveries.
• Maintain a log of messenger items.
• Maintain pick-up items for UPS and other carriers.
• Complete all required training on time.

Requirements :

Requirements for the Receptionist / Administrative Assistant

• High School diploma or equivalent.
• Some general office or customer service experience is preferred.
• Basic math skills with the ability to perform addition, subtraction, multiplication, and division.
• Computer proficient and able to learn company software programs. Demonstrated proficiency in Microsoft Office Suite programs including Word, Excel, and Outlook.
• Good verbal and written communication skills.
• Able to speak, write, read, and comprehend English.
• Able to organize, alphabetize and maintain filing systems.
• Able to deal effectively with a variety of personalities and a diverse population.

About Us

After more than 50 years in property management, C&R Management Group was acquired by Income Property Management in February 2022.

This strategic alliance allows us substantially greater purchasing power with our vendors and suppliers. It also enables us to attract skilled, talented employees seeking a career with a successful and stable organization.

We offer those associates a variety of opportunities for growth. Through training and experience, these employees grow with us over time, as many already have, to be excellent property management professionals the lifeblood of any successful, professional property management organization.

EEO Statement

C&R Management Group LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

This employer participates in E-Verify. For more information : E-Verify Participation / Right to Work

PM21

PI220927276

Do you have a passion for helping others and love putting a smile on people’s faces? Then you’re a great fit for the Receptionist position on our team! You’ll act as the first point of contact for the business, answer and document phone calls, greet and seat clients for appointments, handle mail, and deliveries, and help us with other operational duties to keep everything running smoothly.

If you’re looking for a role where you make a difference every day, start your application today.

Compensation : Starting at $17 / hour, depending upon experience

Compensation : $17 hourly DOE

$17 hourly DOE

Responsibilities :

• Greet visitors, clients, and fellow employees when they arrive at the front desk and provide them with any necessary directions or information
• Seat clients and offer beverages as they await their appointment
• Respond to and document all incoming phone calls and emails and communicate relevant information to the appropriate parties
• Assure incoming mail is managed appropriately and handle deliveries
• Assist with other administrative tasks, such as data entry, copying, filing, etc.
• Track and document all procedures performed in real-time

Qualifications :

• Business attire
• Must be able to lift 25 pounds from floor to overhead
• At least one year of receptionist or administrative assistant, experience, or similar preferred
• Exhibits working knowledge of Microsoft Office and basic computer skills
• Comfortable taking telephone calls and mitigating stressful situations
• Possesses strong customer service skills, interpersonal skills, organizational skills, and time management skills
• Detailed resume of work experience
• Warm, friendly, unflappable demeanor
• Excellent multi-tasking skills
• High school graduate, G.E.D. recipient, or equivalent

About Company

• Our Firm's Mission : Empowering people to live with greater joy and freedom from fear as they age
• Our Firm’s Vision : We exist to transform the cultural mindset about aging, and the individual experience of it, from fear to freedom one great plan at a time.
• Our Firm’s core values : Love, Gratitude, Kindness, Excellence, Discipline, Honesty, Compassion, Accountability, Energy, Creativity, Drive, Adaptability