Responsibilities

• Greet clients, vendors, recruits, couriers, and repairmen and direct them to or notify the appropriate parties.
• Answer, screen, and announce all incoming calls in a timely and professional manner, using standard reception protocol.
• Schedule conference rooms using scheduling software and negotiate scheduling conflicts.
• Process all incoming and outgoing Federal Express and courier packages using online shipping software, using our standard shipping protocol.
• Distribute and coordinate incoming and outgoing mail.
• Maintain and trouble shoot problems with front desk equipment (fax, printer, label maker, etc).
• Coordinate catering for firm and client meetings (e.g., orders breakfast / lunch for client meetings, sets up room for catering, ensures that drinks / coffee are available)
• Open and close the office each day (e.g., lock / unlock doors, turn off lights)

Qualifications :

• 1+ years of experience that demonstrates increasing capability and responsibility; professional services experience preferred
• The desire to take initiative and actively contribute to the team and the firm
• The ability to communicate effectively and professionally
• Strong business acumen and the ability to learn the firm's financial and operational functions
• Basic knowledge of MS Office required
• High School Diploma

About the Company :

Our client is a global technology investment management firm with over $145 billion in AUM with investments in long and alternative strategies across liquid and private markets.

The receptionist will provide secretarial and administrative support for their Boston office.

Responsibilities :

• Calendar management to organize meetings and conference calls, booking rooms, catering, and VC / AV equipment
• Coordination of business trips; organizing tickets, accommodation, ground transportation, visas, meetings / itineraries, and expenses
• Organizing approval and payment of expenses and invoices
• Arranging couriers, sorting through the mail, and filing
• Screening calls, taking messages and telephone queries

Requirements :

• Bachelor’s degree
• 1-3 years of previous receptionist or executive assistant experience
• IT literate and proficient user of MS office
• High levels of discretion
• Excellent organizational skills

Salary Range : $55,000-$65,000

$55,000-$65,000

Office Receptionist

Part Time or Full Time option available!

Part Time hours are Monday through Friday, 9am - 2pm

Company Summary

At Arvato, we measure our success through the successes of our customers. Our DNA is built upon Customer Obsession, Ownership and Continuous Improvement (Hustle).

We achieve our goals by means of experience, state-of-the-art technologies, creativity, passion and a commitment to quality, innovation and having fun! Come and join our team today!

Arvato Supply Chain Solutions is hiring a highly organized Administrative Assistant who embraces teamwork and enjoys building a collaborative work environment.

Key Responsibilities

• Assist employees with daily tasks
• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations, both locally and internationally
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
• Submit and reconcile expense reports for senior staff
• Manage office calendars for senior staff
• Schedule events, internal and external
• Manage meeting room schedules
• Manage telecommunications
• Manage incoming and outgoing phone calls and emails, deliver messages appropriately
• Perform exceptional customer service assistance to internal employees and external customers or clients
• Maintain and organize office files
• Greet visitors and maintain visitor login information
• Any other clerical duties as assigned

Job Requirements

• 2-3 years of experience utilizing Microsoft Office applications, including Outlook and Teams
• Bachelor’s degree in Business Administration, Human Resources or related field is preferred
• Notary Public strongly preferred or must be willing to become a Notary Public within 6 months Arvato will provide reimbursement assistance

Qualifications & Key Traits

• Excellent written and verbal communication skills
• Organizational abilities and data entry skills
• Positive and friendly attitude

About our company :

Arvato - the spirit of solutions!

We at Arvato provide a comprehensive range of services and solutions to our business partners in the consumer electronics, high-tech, telecommunication, networking and industrial sectors.

With more than five decades of experience and our global footprint we create value for our customers and ensure that they are well equipped for the challenges of their markets.

Arvato is a part of Arvato AG / Bertelsmann, an internationally networked outsourcing provider. More than 65,000 employees design and implement solutions for all kinds of business processes across integrated service chains, for business customers from around the world.

Its portfolio includes all services related to the creation and distribution of printed materials and digital storage media, as well as data management, customer care, CRM services, supply-chain management, digital distribution, financial services, professional and custom IT services, and the direct-to-customer distribution of educational media.

Arvato is a wholly-owned subsidiary of Bertelsmann SE & Co. KGaA.

Arvato is an Equal Opportunity Employer and values the array of talents and perspectives that a diverse workforce brings.

All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

Company : Arvato Digital Services LLC

Country : United States of America

State / Region : Massachusetts

City : boston

Postal Code : 02453

Job ID : 260083

Date : Jul 5, 2023 Location :

boston, MA, US, 02453

Nearest Major Market : Waltham

Nearest Secondary Market : Boston

Job Segment : Supply Chain, Hotel Reception, Supply Chain Manager, Data Entry, Operations, Hospitality, Customer Service, Administrative

POSITION

PURPOSE :

To assist the reception manager and senior

receptionists during service and follow through with any tasks given to enhance

the guests experience.

ESSENTIAL

FUNCTIONS AND BASIC DUTIES :

Provide friendly, courteous and efficient service to

all guests with

making eye contact, smiling and maintaining proper posture.

Works as a member of the restaurant

team. Interacts with service crew

in a positive manner. Assists

others whenever needed.

Interacts with people beyond giving and

receiving instructions, particularly in resolving Guest complaints.

Anticipate and service the guest’s needs

before requests are made.

Follow proper time and attendance and

uniform procedures.

• Maintain menu cleanliness.
• Be consistent with status checks and

updating out times.

Job Summary : We are looking for a Front Desk Receptionist / Cashier to join our growing team! The right candidate will have excellent communication skills and the ability to handle schedule flexibility.

The day-to-day duties in this role include answering dealership group phones, greeting customers, and assisting in scheduling sale appointments.

Pay and Hours

• $18 - $22 per hour depending on level of experience for full time position of 40 hours per week with some overtime available
• Flexible schedule, must be able to work some mornings, some evenings and some Saturdays.

Benefits

• Competitive Pay
• Blue Cross Blue Shield Medical and Dental on Day 1 of Employment
• 401K after 90 days
• Paid time off
• Paid sick time
• Paid vacation time
• Paid training
• Many career advancement opportunities

Responsibilities

• Answer dealership group phones
• Greet and receive customers
• Receipt in payments for sales, service and parts customers
• Direct customers to the correct department, notify the appropriate person that a customer is waiting, and introduce the customer to the salesperson
• Work cooperatively with the sales and service teams
• Communicate with callers and visitors in a professional, friendly, and efficient manner
• Type memos, correspondence, reports, and other documents

Qualifications

• Excellent communication skills
• Professional presentation
• Punctual nature and ability to handle schedule flexibility
• A professional appearance

About Us : The Kelly Automotive Group is a family owned and operated dealership group that was founded in 1965.

For more than 55 years, we have been the North Shore's premier dealership group.

We currently feature Ford, Nissan, Honda, Jeep, Chrysler, Infiniti, Volkswagen and Nissan NV Commercial Trucks.

Our motto of "Honest Sales and Excellent Service" have guided us in our approach and is the foundation of our success.

We are always looking for exceptional people who can help us provide our clients with the highest level of customer service.

We have a simple philosophy that if we hire great people and treat them like family, they will in turn take great care of our customers.

We are an equal opportunity employer and prohibit discrimination / harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.