Beacon Hill Jobs (14)

Responsibilities

Duties and Tasks) :

• Collaborate with business accounts & internal stakeholders to create a seasonal / yearly forecast for both sales and receipts for customer accounts.
• Collaborate and communicate with sales leaders, customers, and internal and external suppliers to manage customer expectations and to achieve customer satisfaction.
• Lead monthly business meetings to review performance vs. forecast, point of sale trends and provide recommended actions.
• Analyze and track weekly sell thru and inventory / in-transit-inventory data to understand trends and opportunities, partnering with the business development manager and / or product line managers to present opportunities to drive actual and potential sales.
• Analyze historical performance and market trends to provide recommendations to accounts for proper changes in sales volumes and / or sales pricing.
• Partner with Demand Planning to incorporate account forecasts into a regional demand program.
• Collaborate with business development manager and / or sales leaders on creation and communication of sales administration documentation, and to perform all related clerical activities.
• Use of SAP or Oracle systems to generate sales orders and purchasing requirements (and / or purchasing orders).
• Use of Salesforce platform to keep sales process information updated and to generate quotations.
• Coordinate new item registration process across all systems to ensure data integrity and accurate records, and processing customer orders in and initiating orders for stock.
• Aligning all systems when order changes occur.
• Coordinating with internal and external customers to resolve order discrepancies.

Required Education and Experience :

• MS Office, SAP and CRM experience
• Bilingual (English and Spanish)
• Minimum of 2 years experience in a Customer Service role (not Call Center or Retail)
• Strong analytical skills and excellent written and verbal communication skills

Responsibilities

• Errand Management : Run various errands as required by the executive and the family.
• Calendar Management : Maintain and organize the executive's calendar, scheduling appointments and managing time effectively.
• Vendor Relationship Management : Establish and maintain positive relationships with vendors, ensuring smooth interactions and timely delivery of services.
• Event Planning and Execution : Assist in planning and executing events, including coordinating logistics, managing guest lists, and overseeing event details.
• Financial Administration : Handle bill payments and financial transactions accurately and in a timely manner.
• Mail Management : Check and address mail on a daily basis, ensuring important correspondence is promptly attended to.
• Shopping and Reservations : Assist with personal shopping needs and make reservations as required by the executive and the family.
• Online Research : Conduct research on various topics and provide relevant information to support decision-making.
• Vendor Scheduling : Coordinate with vendors and schedule appointments to meet the family's needs.
• Travel Support : Occasionally accompany the family during travel and continue to perform all duties while at the travel destination.

All travel-related expenses will be covered.

• Communication and Deadline Management : Maintain strong communication skills, promptly responding to messages and meeting deadlines.
• Adaptability and Flexibility : Be adaptable and flexible to handle changing priorities and manage unexpected tasks effectively.

Qualifications :

• Proven experience as a personal assistant or executive assistant in a professional setting.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask and meet deadlines in a fast-paced environment.
• High level of professionalism and ability to maintain strict confidentiality.
• Proficiency in using office productivity tools (e.g., calendar management, email, word processing).
• Availability to work five days a week, with occasional weekend availability for special events.
• Ability to travel with the family and work during travel periods.
• 1+ years of experience in a similiar role

We offer a competitive salary package commensurate with experience, along with benefits. If you meet the qualifications outlined above and are interested in the role,

Responsibilities

• Supplies / pantry stocking
• Handling mail
• Billing requests / accounts payable process (more in an archival way / processes)
• Reconciling / filing receipts
• Some data entry / QuickBooks
• Sitting at the front desk, low volume of visitors to the office. Answering the phones (low volume).
• Light calendaring tasks / scheduling Zoom calls
• Occasional bank run to deposit checks
• Occasionally there will be light updating the website (once every couple of months or so).

Qualifications :

• Strong communication skills.
• Minimum of 1+ years administrative / office experience (open to industry)
• Strong organizational skills.
• Bachelor's degree required.
• Familiarity with QuickBooks a plus!

Responsibilities

include scanning / saving documents; scheduling medical conferences / medical depositions; calendaring; prepare pleadings;

electronic court filings; communicating with clients; typing and filing.

Responsibilities

include driving children to extra curriculars, managing the family calendars, running errands, coordinating services for the home, and more.

The qualified candidate will have 2+ years of proven personal support experience, experience working with children, highly organized, and an impeccable driving record.

This is a part-time position offering about 30 hours a week working with a great family.

Job Summary

Job Id : L - JLM

Beacon Hill Legal is working with multiple law firms in Chicago with their search for litigation legal secretaries. These firms range from mid-sized to big law.

These secretaries will be responsible for the following :

• Prepare, edit, and proof correspondence, memos, and other legal documents
• E-file state and federally
• Prepare, revise, redline and proofread various pleadings, correspondence, memoranda, motions, briefs, generation of tables of authorities, tables of contents, etc.
• Perform initial conflict checks and open / close client matters and prepare engagement letters
• Create and maintain client and administrative files

Qualified candidates will have a minimum of 5 years of litigation experience. Experience in iManage is preferred. Candidates who have advanced skills in Microsoft Word including TOC, TOA, Styles, Merge, redlines, tables, doc compare is highly preferred.

Salaries up to $90k (DOE).

• Only qualified candidates will be contacted*

Job Summary

Job Id : ACHI

Our client is a rapidly growing organization that manages the HCV program for the Chicago Housing Authority. As a vendor to the CHA, this organization manages the on and offboarding of Chicago residents and landlords to the program, playing a critical role in the lives many in the city.

This role is a customer service position that involves heavy phone work answering inquiries from participants. This position is located on the west side of Chicago and is in office Monday-Friday.

Requirements :

Customer service experience

Experience in a job or extracurricular role that demonstrates leadership or advancing levels of responsibility

Flexibility and adaptability in a changing work environment

Impeccable written and verbal communication skills

Experience working with various computer systems in a professional setting, Salesforce, Yardi, or Sharepoint a plus

A spirit of service and a keen eye for detail

Responsibilities

• Provide assistance to a C-Suite level individual of the firm with both business and personal support.
• Liaison for direct reports and other departments
• Consolidate, streamline, coordinate and manage several complex calendars (personal and professional)
• Communicate with several parties and utilize judgment in the allocation of time between meetings and meeting logistics
• Handle confidential matters with absolute trustworthiness; ensure interactions and transactions are ethical and convey integrity
• Assist in planning and arranging extensive personal and professional international and domestic travel
• Run ad hoc errands

Experience & Qualifications :

• Bachelor's degree required
• 3+ years of administrative experience supporting C-level executives
• Proven experience handling discrete and confidential information
• Ability to maintain calm in high pressure situations
• Excellent oral and written communication skills
• Exceptional sense of urgency and attention to detail
• High degree of collaboration with all levels in the organization

Job Summary

Job Id : ACHI-PERM

Our client, a non-profit company, is looking for an Executive / Personal Assistant to join their team in the downtown area of Chicago.

In this position, you will handle the administrative needs of the CEO in a high volume, fast-paced work environment. This position, based on experience, pays up to $70k.

About You

• 1+ year as an executive and / or personal assistant
• Strong Microsoft Office Suite experience
• Must be able to type 65-85 wpm
• Must be experienced with calendar management, use of Outlook notices and Zoom conference calls / meetings
• Previous experience booking travel arrangement is a plus
• Prior project management experience is a plus
• Must be able to handle confidential information

Job Summary

Job Id : APBOS

Executive Assistant to $k- Work in Financial Services!

Our client, a Boston-based investment firm, is seeking an Executive Assistant to provide support to the company's President.

In this role, you will be working alongside another EA as well as providing Personal Assistant support to the President.

• Specific responsibilities include scheduling and calendar management; ordering inventory; answering incoming calls; assisting with shipments and mailings;
• coordinating travel and trip planning; and more. The qualified candidate will have great organizational skills, be extremely detail oriented;

can be flexible to support the President's schedule and is looking to take initiative. Join this busy company offering excellent benefits!

Responsibilities

• Greet clients, vendors, recruits, couriers, and repairmen and direct them to or notify the appropriate parties.
• Answer, screen, and announce all incoming calls in a timely and professional manner, using standard reception protocol.
• Schedule conference rooms using scheduling software and negotiate scheduling conflicts.
• Process all incoming and outgoing Federal Express and courier packages using online shipping software, using our standard shipping protocol.
• Distribute and coordinate incoming and outgoing mail.
• Maintain and trouble shoot problems with front desk equipment (fax, printer, label maker, etc).
• Coordinate catering for firm and client meetings (e.g., orders breakfast / lunch for client meetings, sets up room for catering, ensures that drinks / coffee are available)
• Open and close the office each day (e.g., lock / unlock doors, turn off lights)

Qualifications :

• 1+ years of experience that demonstrates increasing capability and responsibility; professional services experience preferred
• The desire to take initiative and actively contribute to the team and the firm
• The ability to communicate effectively and professionally
• Strong business acumen and the ability to learn the firm's financial and operational functions
• Basic knowledge of MS Office required
• High School Diploma

Responsibilities

• Organizing, keeping inventory and restocking supplies as needed
• Set up new-hire desks with welcome accessories
• Book / set up conference rooms for meetings, keeping things neat and tidy
• Own the Facilities Slack channel : tracking facilities work orders via Excel / putting requests in as needed, following up with WeWork team as needed
• Accept incoming deliveries
• Additional ad-hoc administrative tasks as needed

Qualifications :

• Some customer service / hospitality experience
• Positive attitude and no task too big or small mentality
• Knowledge of Slack is helpful; Experience using Google Suite : Gmail, Gcal, etc.
• Ability to work independently