Description

Objective of the position : Under supervision of Office Manager, performs a variety of position specific receptionist and accounting functions including, but not limited to : answering phones, greeting customers, apply payments to accounting system for all division accounts receivable open invoices, research and collection of any and all invoices past 30 days, immediately communicate all past due accounts to the Controller, process all documentation related to returned checks for all Louisiana markets (New Orleans Accounts Receivable Only).

Provide backup support for accounting department as assigned, including receptionist support.

Qualifications

Requirements (Include) :

• Must be at least 18 years of age;
• High School Diploma or equivalent, undergraduate college degree preferred;
• Receptionist experience
• Accounts receivable experience;
• PC experience, with the ability to perform tasks on a computer;
• Highly professional and courteous, in appearance, conduct and manner, with ability to interface well with all levels of the organization;
• Ability to work effectively and efficiently and handle stress in a multi-tasking environment to ensure timely completion of duties;
• Ability to excel in a dynamic, fast-paced environment both individually as well as part of a team;
• Reports to work on a regular and timely basis, and ensures that work responsibilities are covered when absent;
• Extended hours may be required as service needs dictate.

If applicable, candidates for this position may be subject to the successful completion of pre-employment criminal background, motor vehicle record, D.

O.T. safety performance and drug / alcohol history, employment / education verification, reference checks and post-offer physical examination and drug / alcohol screening in accordance with the Company’s hiring process and substance abuse policies.

Physical Requirements / Working Environment :

• Work indoors in a sedentary office setting;
• Ability to work under stress.
• Use arms / wrists / hands / grasp throughout entire shift. Sit, bend, stoop, squat, crouch, stand, walk and turn / pivot for up to 5 hours per day 5 days per week.
• See, hear, communicate with sufficient capability to perform assigned tasks and maintain proper job safety conditions.

Who We Are :

For over 30 years, ISC has provided safe, high quality electrical, instrumentation and controls solutions to global leading industrial manufacturers.

With offices in Baton Rouge, Beaumont, and Houston, as well as job sites around the country, ISC has grown our team as high as 3,000+ associates and offers full-service engineering, construction, and maintenance solutions throughout the United States.

The Position :

We are looking for a positive, energetic, and reliable Receptionist with a wide variety of abilities that complements ISC’s culture of integrity.

Applicants should have the ability to :

• Greet visitors to Office
• Ability to work well with all levels of internal executive management and staff, as well as outside clients and vendors
• Carries out varied assigned tasks requiring knowledge of office protocol and demonstrates an understanding of the organization, programs and procedures related to the work of the office.
• Answers requests, questions, and employment inquiries, both in person and on the telephone, in a friendly and professional manner
• Assure positive associate relations
• Performs other administrative functions as assigned

Qualifications :

• Excellent verbal and written communication skills.
• Excellent organizational skills and extreme attention to detail.
• Act with integrity, professionalism, and confidentiality.
• Must have the ability to work independently.
• Excellent organizational and time management skills, with understanding of meeting deadlines.
• Proficient with Microsoft Office Suite.
• Neat and professional appearance
• Punctual

Other Information :

• Excellent wages and complete benefits package.
• We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
• ISC evaluates and hires applicants for employment based exclusively upon the applicant’s merit. No applicant will ever be required to pay money (or any other form of compensation) to an ISC employee in order to be hired by or considered for employment with the Company.
• This announcement is not intended to be a complete listing of all similar, miscellaneous, or incidental, duties, which may be required from day-to-day.

ISC utilizes the multi-skill concept and expects all associates to perform other job requirements.

• No per diem available.

Overview Dental Receptionist / Business Assistant Flexible schedule : full-time or part-time opportunity available! Coursey Family Dental is looking for a Business Assistant to join our team.

Why Heartland Dental? Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental office and foster a strong team building culture.

As a Business Assistant, you’ll work in an environment that encourages learning, team cohesion, and puts patients first.

Supporting our front office as a Business Assistant, you’ll be surrounded by camaraderie and partnership - where patients come first, and continuous learning is encouraged! Hard-working and motivated, the successful candidate will bring a passion for helping our team provide the best patient care to the communities they serve.

Responsibilities More about the role Greet and welcome patients as they enter the office to create a great first impression of our team Manage front office duties, including answering phones, checking office mail and email, communicating with patients and insurance companies Utilize Dentrix for patient scheduling and records Schedule and confirm appointments for multiple providers in the office File patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage Post insurance and patient payments and process accounts receivables Review treatment plan fees and payment options with patients Partner with the providers and team to implement Heartland Dental systems to optimize office potential What You’ll Gain Competitive benefits including health insurance, retirement savings plans, six paid holidays, and PTO (paid time off) Front loaded education and training, providing you the opportunity to develop to your full potential Opportunity to be a part of a secure company with 20+ years of industry leading experience that provides a stable career with unlimited growth potential About Coursey Family Dental Coursey Family Dental, like each Heartland Dental supported office, is unique to the community and the patients they serve.

Join a seven person team that thrives on collaboration, communication, and community Our office is located off of Coursey Boulevard, right next to CC's Coffee We are a fast-paced team and very focused on teamwork Qualifications Minimum Qualifications Experience working in a fast-paced and customer-centric environment Excellent communication and organizational skills 1+ years of experience in a dental or medical setting 1+ years of experience with insurance billing and accounts receivable Dentrix or other dental software experience Physical Requirements : Ability to perform essential duties satisfactorily with or without reasonable accommodation.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position Prolonged periods sitting at a desk and working on a computer Must be able to lift up to 15 pounds at times Availability to attend virtual training sessions (or in-person) periodically throughout the year Who is Heartland Dental?

As the largest and one of the fastest growing Dental Support Organizations, Heartland Dental provides exceptional service to its more than 2300 supported doctors in 38 states and over 1,400 supported offices.

Each Heartland Dental supported office is unique to the community and the patients they serve. Supported Doctors are the leaders of their practice and set forth their own clinical care philosophies.

With the largest network of doctors, we are founded by a doctor for doctors with a mission to support dentists and their teams as they deliver the highest quality dental care and experiences to the communities they serve while providing exceptional careers and creating value for our stakeholders.

At Heartland Dental, we’re committed to living our core values which promote diversity and inclusion. We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.

COVID-19 : The Company and supported offices comply with all local, state and federal regulations. Employment is contingent upon an individual's continued compliance with regulations and Company policy, including COVID-19 vaccination or testing.

Minimum Qualifications Experience working in a fast-paced and customer-centric environment Excellent communication and organizational skills 1+ years of experience in a dental or medical setting 1+ years of experience with insurance billing and accounts receivable Dentrix or other dental software experience Physical Requirements : Ability to perform essential duties satisfactorily with or without reasonable accommodation.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position Prolonged periods sitting at a desk and working on a computer Must be able to lift up to 15 pounds at times Availability to attend virtual training sessions (or in-person) periodically throughout the year Who is Heartland Dental?

As the largest and one of the fastest growing Dental Support Organizations, Heartland Dental provides exceptional service to its more than 2300 supported doctors in 38 states and over 1,400 supported offices.

Each Heartland Dental supported office is unique to the community and the patients they serve. Supported Doctors are the leaders of their practice and set forth their own clinical care philosophies.

With the largest network of doctors, we are founded by a doctor for doctors with a mission to support dentists and their teams as they deliver the highest quality dental care and experiences to the communities they serve while providing exceptional careers and creating value for our stakeholders.

At Heartland Dental, we’re committed to living our core values which promote diversity and inclusion. We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.

COVID-19 : The Company and supported offices comply with all local, state and federal regulations. Employment is contingent upon an individual's continued compliance with regulations and Company policy, including COVID-19 vaccination or testing.

More about the role Greet and welcome patients as they enter the office to create a great first impression of our team Manage front office duties, including answering phones, checking office mail and email, communicating with patients and insurance companies Utilize Dentrix for patient scheduling and records Schedule and confirm appointments for multiple providers in the office File patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage Post insurance and patient payments and process accounts receivables Review treatment plan fees and payment options with patients Partner with the providers and team to implement Heartland Dental systems to optimize office potential What You’ll Gain Competitive benefits including health insurance, retirement savings plans, six paid holidays, and PTO (paid time off) Front loaded education and training, providing you the opportunity to develop to your full potential Opportunity to be a part of a secure company with 20+ years of industry leading experience that provides a stable career with unlimited growth potential About Coursey Family Dental Coursey Family Dental, like each Heartland Dental supported office, is unique to the community and the patients they serve.

Join a seven person team that thrives on collaboration, communication, and community Our office is located off of Coursey Boulevard, right next to CC's Coffee We are a fast-paced team and very focused on teamwork

We are looking for a Receptionist to manage our front desk for our Title Company and Law firm on a daily basis and to perform a variety of administrative and clerical tasks.

As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization.

You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner while streamlining office operations.

Multitasking and stress management skills are essential for this position.

Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.

Responsibilities :

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls.
• Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures).
• Provide basic and accurate information in-person and via phone / email.
• Receive, sort and distribute daily mail / deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Update calendars and schedule meetings.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
• Other tasks as assigned by management.

Requirements :

• Proven work experience as a Receptionist, Front Office Representative or similar role.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (e.g. fax machines and printers).
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.
• High school degree; additional certification in Office Management is a plus.

He or she will be responsible for processing and responding to incoming mail, faxes, calls and emails that come from the general public, charging parties, charging party’s attorneys, and respondents.

The contract clerk will provide customer service to the public. For example, he or she will assist callers with how to use our public portal to file a charge of discrimination with the HDO.

Furthermore, the contract clerk will help potential charging parties schedule appointments with investigators / ISAs by utilizing the scheduling tool and Outlook.

He or she will be responsible for : answering any questions that callers to the office may have, educating the public about the laws enforced by the EEOC, promptly transferring calls to employees, and giving referrals to the public.

The hours of work will be between 32-40 hours per week. We are currently working 2 days in the office and the rest are telework days.

Training will be provided.

We are willing to pay the going rate for a clerk / receptionist.