Full-time

Job Description

Full Job Description

We are looking for a personable, reliable, and highly organized receptionist to represent our office at the front desk. In this position, you would be the first person our clients and visitors interact with, so making a good impression is of utmost importance.

To ensure success, you should exhibit excellent communication skills, professionalism, and competency in general office administration.

We require someone who has high integrity, is motivated by a busy office, and can manage a large volume of incoming calls as well as clients in person.

As this position is at the front desk, it requires daily in-person attendance during our business hours, which are 9am to 5pm.

All of our staff have been with us for many years, so we are looking for someone that wants to be part of a team for the long term.

Responsibilities :

  • Welcoming clients and visitors upon arrival
  • Answering, screening, and forwarding phone calls to the appropriate staff
  • Direct clients to the appropriate legal staff for meetings
  • Perform initial intake of basic client information and then schedule intake calls with the appropriate staff
  • Collect payments
  • Schedule and confirm appointments
  • Direct the flow of mail and deliveries to reach the intended recipients
  • Take inventory of and replenish office supplies
  • Assist with copying, scanning, faxing, emailing, note-taking, as needed
  • Prepare conference room for meetings

Requirements :

  • Fluent in Spanish and English (both written and oral)
  • High School diploma or GED
  • Prior experience in office administration, secretarial work, or related training (minimum 1 year)
  • Observes business etiquette and maintains a professional appearance
  • Exceptional interpersonal and communication skills
  • Excellent written and verbal communication skills
  • Experience working with word processing, printers, appointment scheduling, and phone systems

Job Type : Full-time

Pay : $18.00 per hour

Benefits :

  • Paid time off
  • Schedule :
  • Day shift
  • Day shift
  • Monday to Friday

Ability to commute / relocate :

Tampa, FL 33625 : Reliably commute or planning to relocate before starting work (Required)

Experience :

Administrative : 1 year (Preferred)

Language :

Spanish (Required)

Shift availability :

Day Shift (Required)

Work Location : One location

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Job Description

Full Job Description

We are looking for a personable, reliable, and highly organized receptionist to represent our office at the front desk. In this position, you would be the first person our clients and visitors interact with, so making a good impression is of utmost importance.

To ensure success, you should exhibit excellent communication skills, professionalism, and competency in general office administration.

We require someone who has high integrity, is motivated by a busy office, and can manage a large volume of incoming calls as well as clients in person.

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