Executive Personal Assistant

Full-time

Our mission is to be a trusted workplace for team members to be their whole selves at work. A company that people love and positively impacts the lives of all whom we touch.

be your best self

At Interstate Batteries, you have the chance to be excellent at work and excellent at life. We know that professional success depends on personal wellbeing.

That's why we want to enrich your life with the tools and services you need to succeed in every area of your life. Join us!

POSITION : Executive Personal Assistant to Chairman of the Board of Interstate Batteries

Important Note : Two critical components executive assistant and personal assistant

EXPERIENCE REQUIREMENTS : 5+ years as executive assistant and 2+ years as personal assistant

QUALITIES : High Character and Competence (Model values found within Interstate Batteries Purpose and Values)

The successful candidate will :

Maintain the highest level of confidentiality

Demonstrate a high EQ

Have excellent communication and interpersonal skills

Be well organized and pay attention to details

Be dependable and punctual

Demonstrate excellent prioritization and time management skills

Be flexible working across a variety of work environments (present, remote, hybrid) including minimum 1 day per week at Miller home office

Have the ability to work independently and proactively with little supervision

Collaborate with the rest of the team

RESPONSIBILITES : Approx 30%

Approx 30%

Manage Chairman’s Business and Personal Calendars

Coordinate all aspects of the Chairman’s Business and Personal Travel

Agenda

Registration

Transportation

Lodging

Meals / Reservations

Family and guests

Travel Log

Manage Chairman’s Internal and External Meetings

Collaborate with Corporate Secretary on all Interstate Batteries Board Meetings

Collaborate with Senior Advisor on all Advisory Board Meetings

Pre-work and research

Presentation creation

Ensure supporting technology is functioning before meetings commence

Attend meeting and take notes as directed

Manage follow-up items

Expense Reporting; Purchase Orders; Check Requests

Record Keeping

Facilitate / Support Chairman’s relationship with

Board of Directors

Advisory Board of Directors

Chairman Emeritus

Chaplain

IB Charitable Giving

External Boards

Other Stakeholders as directed

Approx 70%

Support the administration of the Chairman’s Personal Household

Financial Reporting and Record Keeping

Credit Card Management

Bill Pay

Charitable Giving & correspondence with ministries

Coordinate Tax Inputs with CPA firm

Property Management (direct) :

Hollow Way (Dallas)

Eldorado (Cabo)

Property Management (collaborate with managers) :

Manage both domestic and international properties.

Jet (Addison)

Appointments

RX refills & scheduling doctor’s appts

Arrange for gifts / condolences

Trip planning & execution

Event planning support

Manage schedule for

TXDL renewals

Passport renewal dates

Auto registration & service coordination / reminders

SKILLS :

Highly proficient with QuickBooks

Highly proficient across the Microsoft office suite

Note : We do not accept resumes from headhunters, placement agencies, or other suppliers that have not signed a formal agreement with us.

Interstate Batteries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sex, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

Interstate Batteries complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Interstate Batteries expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sex, national origin, age, genetic information, disability, or veteran status.

Improper interference with the ability of Interstate Batteries' employees to perform their expected job duties is absolutely not tolerated.

Benefits

We strive to treat every Member like family and that mindset, applies to our teams too. Expect benefits that support your, body, mind, and well-being now and later.

Comprehensive health plan, 401K retirement plan, Generous vacation and holiday time, Lyra mental health resources, Stockoptions

Apply Now

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Our mission is to be a trusted workplace for team members to be their whole selves at work. A company that people love and positively impacts the lives of all whom we touch.

be your best self

At Interstate Batteries, you have the chance to be excellent at work and excellent at life. We know that professional success depends on personal wellbeing.

That's why we want to enrich your life with the tools and services you need to succeed in every area of your life. Join us!

POSITION : Executive Personal Assistant to Chairman of the Board of Interstate Batteries

Important Note : Two critical components executive assistant and personal assistant

EXPERIENCE REQUIREMENTS : 5+ years as executive assistant and 2+ years as personal assistant

QUALITIES : High Character and Competence (Model values found within Interstate Batteries Purpose and Values)

The successful candidate will :

Maintain the highest level of confidentiality

Demonstrate a high EQ

Have excellent communication and interpersonal skills

Be well organized and pay attention to details

Be dependable and punctual

Demonstrate excellent prioritization and time management skills

Be flexible working across a variety of work environments (present, remote, hybrid) including minimum 1 day per week at Miller home office

Have the ability to work independently and proactively with little supervision

Collaborate with the rest of the team

RESPONSIBILITES : Approx 30%

Approx 30%

Manage Chairman’s Business and Personal Calendars

Coordinate all aspects of the Chairman’s Business and Personal Travel

Agenda

Registration

Transportation

Lodging

Meals / Reservations

Family and guests

Travel Log

Manage Chairman’s Internal and External Meetings

Collaborate with Corporate Secretary on all Interstate Batteries Board Meetings

Collaborate with Senior Advisor on all Advisory Board Meetings

Pre-work and research

Presentation creation

Ensure supporting technology is functioning before meetings commence

Attend meeting and take notes as directed

Manage follow-up items

Expense Reporting; Purchase Orders; Check Requests

Record Keeping

Facilitate / Support Chairman’s relationship with

Board of Directors

Advisory Board of Directors

Chairman Emeritus

Chaplain

IB Charitable Giving

External Boards

Other Stakeholders as directed

Approx 70%

Support the administration of the Chairman’s Personal Household

Financial Reporting and Record Keeping

Credit Card Management

Bill Pay

Charitable Giving & correspondence with ministries

Coordinate Tax Inputs with CPA firm

Property Management (direct) :

Hollow Way (Dallas)

Eldorado (Cabo)

Property Management (collaborate with managers) :

Manage both domestic and international properties.

Jet (Addison)

Appointments

RX refills & scheduling doctor’s appts

Arrange for gifts / condolences

Trip planning & execution

Event planning support

Manage schedule for

TXDL renewals

Passport renewal dates

Auto registration & service coordination / reminders

SKILLS :

Highly proficient with QuickBooks

Highly proficient across the Microsoft office suite

Note : We do not accept resumes from headhunters, placement agencies, or other suppliers that have not signed a formal agreement with us.

Interstate Batteries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sex, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

Interstate Batteries complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Interstate Batteries expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sex, national origin, age, genetic information, disability, or veteran status.

Improper interference with the ability of Interstate Batteries' employees to perform their expected job duties is absolutely not tolerated.

Benefits

We strive to treat every Member like family and that mindset, applies to our teams too. Expect benefits that support your, body, mind, and well-being now and later.

Comprehensive health plan, 401K retirement plan, Generous vacation and holiday time, Lyra mental health resources, Stockoptions

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