Description :

P.S. 152 - Dyckman Valley (93 Nagle Avenue)

40,000-45.000

Creating and Maintaining Staff Files & Client Records within Agency & Contractual requirements; and Coordination of the daily operation of events and all fiscal, budgetary and business operations.

Additionally in supporting the Director & Assistant Director in the management of the East Harlem Center & Lexington Academy programs and services.

This includes planning, organizing, directing, coordinating and implementing the Agency Mission, goals & objectives and the Agency’s policies & procedures, as well as the ability to operate as a backup for the Receptionist.

Responsibilities :

• Monitor and ensure that the East Harlem Center & Lexington Academy’s fiscal & business operations are in compliance with agency policies, procedures and contractual requirements with all funding sources, government regulations, codes & procedures.
• Oversee Coordination of all events including scheduling planning, setup & breakdown.
• Perform all accounting and bookkeeping duties in order to maintain & track current fiscal year’s budget for the Center and develop & input budget for 6 & 6 and next fiscal year
• Prepare monthly Data, status / statistical reports for internal / external purposes such as CSIS, DYCD, & BGCA.
• Maintain an effective record keeping system at all times and process all bills for payment.
• Maintain revolving petty cash account, P-Card and metro card account for both sites.
• Create and maintain up-to-date Confidential employee files for all full and part-time staff
• Complete PANS & Salary Allocation forms, Time & Leave for FT & PT staff
• Authorization of all payroll rosters, timesheets and Time Force, collection reports and deposit all collections to the bank
• Create all EREQ’s for Center, Youth Stipends and Employee & Vendor Advances
• Assist in the handling of all donations made to CA & outside donors as well as distribute such donated items to the community.
• Attend all agency staff meetings, training sessions, seminars and institutes as required.
• Be a Positive role model for youth, parents and staff
• Perform all other duties as required, assigned and necessary to ensure the operation of all East Harlem Center & Lexington Academy programs and, services.

Qualifications :

• Associates Degree (Required) / Bachelor’s Degree (Preferred) in Accounting, Bookkeeping, Business Management or related field
• Knowledge of Business Management, Budgets and Business Operations
• Experience in the creation, development & implementation of budgets and fiscal operations.
• Flexible & able to adapt
• Emergency & Crisis Management Skills
• Excellent Communication Skills (written & Verbal)
• Good Command of English Language, Bilingual / English Spanish
• Working Knowledge of the Computer Systems, Data Base Operations, Payroll (Time Force)

Requirements :

This position requires a hands-on manager with exceptional communication skills, a thorough knowledge of office operations, human resource management, business development and financial oversight.

Five to seven years of progressive leadership experience required. Solo private practice seeks a dynamic, experienced, self-motivated, knowledgeable Medical Office Manager with excellent managerial, administrative and communication skills.

• Excellent starting salary and benefit package. Dermatology Practice looking for an Office Manager that meets the following criteria : 2 years’ + experience in Hospitality or Medical management as a minimum;
• Experience in managing a team; Ability to give direction with confidence; Hard-working and willing to be part of a team;
• Desire to grow with the practice; Flexible availability; and Option for medical benefits as well as 401k Responsibilities include : Organizing and coordinating office operations, procedures Knowledge of health insurance policies, guidelines- including copays, coinsurances, referrals, verification of insurances;

handling patients' records discretely, updating demographic and financial information; Protecting and securing medical records Knowledge and utilization of EMR, medical coding and billing relevant to practice.

Oversee billing and collections portion of office; Work effectively with vendors; Manage inventory and equipment Excellent written and communication skills;

Strong organizational and problem-solving skills. Must be able to think creatively and multitask. Ability to work with diverse population.

Good time management skills. Working knowledge of Microsoft Office, Spreadsheet. May also have to schedule appointments, answer phones and ensure office effectiveness and efficiency Job Type : Full-time Salary Range : 58000-62000 Powered by JazzHR

Position Overview

The Office Manager will serve as the first point of contact for the project office and collaborate with various project teams to complete administrative tasks related to office events, meetings, and celebration planning, as well as other administrative tasks such as office inventory management, new hire assistance, document / report management, and more.

This person should be motivated, possess exceptional written and verbal communication skills, and be proficient in various software systems such as MS Word, Teams, Excel, Share Point, and others.

District Overview

Kiewit’s Eastern District specializes in challenging heavy civil construction projects throughout the Northeast, including the metropolitan areas of New York, Chicago, Boston, and Washington DC.

We are leaders in bridge, transit, foundation, tunnel, and water / wastewater construction while specializing in cast-in-place concrete, structural steel erection, earthwork, pile driving, and caissons.

With our experienced and dedicated employees, extensive resources and in-depth market knowledge, the Eastern District can handle projects of any size.

Location

Brooklyn, NY

Responsibilities

• Serve as the first point of contact and assistance for all employees, vendors, clients, and any other professionals who enter the office.
• Update and maintain weekly company email distribution lists.
• Assist with meeting preparation, scheduling, and other office coordination.
• Complete preparations for new hires’ first days, such as assigned offices, welcome letters, and any other needed documents / supplies.
• Sort mail and packages upon delivery.
• Monitor office supply inventories and order supplies as needed.
• Order and distribute annual holiday gifts to office members.
• Assist with annual district celebrations and other events (schedule coordination, preparation, set-up, ordering gifts, awards, etc.).
• Order food / meals and other necessary supplies for meetings.
• Provide back-up to the executive assistant of senior office leadership as needed.

Qualifications

• Must be able to pass a government issued background check - this role will be working on a federal construction project.
• High school diploma and at least 1+ years of applicable business administrative support and clerical experience, preferably within one of the following fields : engineering, construction, or oil / gas / chemicals.
• Proficient in Microsoft Office products including Word, Excel, PowerPoint, Visio, and Sharepoint.
• Experience assisting in the preparation of meetings and other work-related events within a fast-paced office environment.
• Must be a positive, pro-active, strong team participant with the ability to maintain professionalism and confidentiality.

Other Requirements :

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Base Compensation : $70,000 - $90,000

Actual compensation is subject to variation due to such factors as education, experience, skillset, and / or location) We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Overview :

Our Client is looking for Office Manager who will be responsible for maintaining office services by organizing office operations and procedures, controlling correspondence, maintaining inventory, approving supply requisitions, and assigning and monitoring clerical functions.

Responsibilities :

• Oversee and support all administrative duties in the office and ensure that the office is operating smoothly
• Manage departmental inventory and work with Purchaser on new orders
• Receive, sort & scan incoming mail and deliveries, and manage outgoing mail
• Develop office policies and procedures, and ensure they are implemented appropriately
• Assist other departments with office layout planning and office moves, and with maintaining IT infrastructure
• Manage business office budget / inventory
• Identify opportunities for process and office management improvements
• Front Desk Oversight and Management
• Manager phone system by direct calls to relevant departments
• Reporting office processes to senior management and working with them to improve office operations and procedures
• Provide other administrative support as necessary, including but not limited to planning special events, scheduling group meetings, doing research, and creating reports
• Other duties assigned by the supervisor

Qualifications :

• Bachelor's degree
• 2-5 years of work experience in an administrative / office management role
• Must have exceptional attention to detail
• Strong organizational and time management skills, and ability to prioritize
• Must be a self-starter and driven
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities
• Must be proficient with Microsoft Office and Google products

Location : Brooklyn, NY

Salary : $70,000 - $80,000 DOE

Opportunity Description

Bilingual Italian is required

Manage small office of distribution and sales operation mostly with accounting and customer service related functions, including overseeing month end and quarterly close.

Establish relationships with existing customer accounts through proper account knowledge and customer requirements.

Company Information

Metal Machining equipment

Job Duties

• Bilingual Italian is required
• Ensure office personnel supports Italian headquarters
• Guarantee customers that date-sensitive and instruction-specific orders are properly handled and executed correctly.
• Creating new and / or improved standard operating procedures to better suit the office environment and work flow.
• Supervise 4 report-ins.
• Liaise with Sales people, Operations Director and Controller on a daily basis to confirm there is no loss of communication for order fulfillment.

Education

Bachelor’s Degree required.

Experience & Skills Required

• Bilingual Italian is required
• 3 5 years of Accounting and Office management, Customer Service, and supervisory experience.
• Strong organizational and accounting & finance skills
• Computer and modern technology e.g., tablets, phones, scanners, copiers, etc. knowledge is a must.
• MS Office (word, excel, power point, access) proficiency

Languages

• Bilingual Italian is required