HANAC, Inc. originally founded by George Douris as the Hellenic American Neighborhood Action Committee is a New York City-based multi-faceted social services organization.

The organization was founded in 1972 to serve the needs of vulnerable populations throughout New York City. Provide administrative support of a complex nature for the Director of Property Management.

Coordinate administrative activities for the Property Management office. Manage confidential and complex filing systems.

Type letters, memoranda, reports, etc., from dictated, handwritten and other sources and assist in preparing agenda and related material and reports for key management meetings and / or projects.

Perform other related duties as required and assigned by the Director of Property Management. The position involves a high degree of confidentiality.

Essential Duties : Secretarial support and operational / supervisory support functions including but not limited to maintaining project and office files in a proficient and diligent manner.

Provide technical and administrative support to the Director of Property Management and Property Manager. Coordinates calendars and schedules appointments and meetings.

Prioritizes requests for meetings and coordinates the necessary arrangements for meetings. Coordinates room reservations and provides on-site support, including assistance with audiovisual equipment setup and refreshments, as needed.

Assist in the completion, response, and submission of documents for grant proposals and to various government agencies, Maintains inventory of office supplies, cleaning supplies, and equipment for Property Management.

Ensures that equipment is in optimal and proper working condition. Coordinates preventative maintenance and repairs as needed.

Examples : office printers, postage machines, Responsible for maintaining and updating the waitlist log i.e. entering applicant’s information on the waitlist, assigning log numbers, and informing applicants of their status.

Screen telephone calls and replies daily to all incoming correspondence including e-mail. Responsible for gathering and distributing office mail.

Responsible for travel and conference arrangements. Organizes itinerary, and makes appropriate reservations for travel and accommodations.

Maintain waiting list database accurately, timely, and regularly. Schedule appointments with tenants to arrange for signatures, during the certification process.

Prepare, mail, and track all verification forms. Assist tenants with collection of documents for leasing and certification.

Prepare bank deposits. File tenant and administrative documents. Perform monthly computer tasks related to rent collection.

Prepare building expense vouchers. Complete tenant work orders. Records and distributes meeting minutes. Collect documentation from residents Performs other related duties as assigned.

Qualifications : College degree preferred (Associate) with three (3) years’ work experience or High School Diploma / GED equivalency with a minimum of five (5) years’ work experience.

Ability to perform administrative supportive duties (including typing, filing, scheduling, answering phone and placing calls) with speed and accuracy without supervision.

Knowledge in developing, maintaining complex filing systems and experience with computer programs including word processing and Excel spreadsheets.

Considerable ability to deal with non-routine matters, such as special projects, with minimum specific instruction. Strong organizational, oral and written communication skills necessary as well as the ability to maintain an effective positive working relationship with co-workers, residents, vendors, funding agencies etc.

Ability to work independently in carrying out assignments to completion. Proficient in MS Office Suite and database applications;

able to create reports, formulas and maintain statistical data. Ability to work independently and multitask under deadline pressure.

Ability to exercise discretion and diplomacy in all internal and external contact relationships. Other : This position requires being at other site locations throughout queens depending on site-specific needs.

Travel time; i.e. dropping off or picking up documents, checks, and / or post office runs etc). Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.

Salary Range : $ 40,000-$45,000 per year Powered by JazzHR

This position requires a hands-on manager with exceptional communication skills, a thorough knowledge of office operations, human resource management, business development and financial oversight.

Five to seven years of progressive leadership experience required. Solo private practice seeks a dynamic, experienced, self-motivated, knowledgeable Medical Office Manager with excellent managerial, administrative and communication skills.

• Excellent starting salary and benefit package. Dermatology Practice looking for an Office Manager that meets the following criteria : 2 years’ + experience in Hospitality or Medical management as a minimum;
• Experience in managing a team; Ability to give direction with confidence; Hard-working and willing to be part of a team;
• Desire to grow with the practice; Flexible availability; and Option for medical benefits as well as 401k Responsibilities include : Organizing and coordinating office operations, procedures Knowledge of health insurance policies, guidelines- including copays, coinsurances, referrals, verification of insurances;

handling patients' records discretely, updating demographic and financial information; Protecting and securing medical records Knowledge and utilization of EMR, medical coding and billing relevant to practice.

Oversee billing and collections portion of office; Work effectively with vendors; Manage inventory and equipment Excellent written and communication skills;

Strong organizational and problem-solving skills. Must be able to think creatively and multitask. Ability to work with diverse population.

Good time management skills. Working knowledge of Microsoft Office, Spreadsheet. May also have to schedule appointments, answer phones and ensure office effectiveness and efficiency Job Type : Full-time Salary Range : 58000-62000 Powered by JazzHR

Position Overview

The Office Manager will serve as the first point of contact for the project office and collaborate with various project teams to complete administrative tasks related to office events, meetings, and celebration planning, as well as other administrative tasks such as office inventory management, new hire assistance, document / report management, and more.

This person should be motivated, possess exceptional written and verbal communication skills, and be proficient in various software systems such as MS Word, Teams, Excel, Share Point, and others.

District Overview

Kiewit’s Eastern District specializes in challenging heavy civil construction projects throughout the Northeast, including the metropolitan areas of New York, Chicago, Boston, and Washington DC.

We are leaders in bridge, transit, foundation, tunnel, and water / wastewater construction while specializing in cast-in-place concrete, structural steel erection, earthwork, pile driving, and caissons.

With our experienced and dedicated employees, extensive resources and in-depth market knowledge, the Eastern District can handle projects of any size.

Location

Brooklyn, NY

Responsibilities

• Serve as the first point of contact and assistance for all employees, vendors, clients, and any other professionals who enter the office.
• Update and maintain weekly company email distribution lists.
• Assist with meeting preparation, scheduling, and other office coordination.
• Complete preparations for new hires’ first days, such as assigned offices, welcome letters, and any other needed documents / supplies.
• Sort mail and packages upon delivery.
• Monitor office supply inventories and order supplies as needed.
• Order and distribute annual holiday gifts to office members.
• Assist with annual district celebrations and other events (schedule coordination, preparation, set-up, ordering gifts, awards, etc.).
• Order food / meals and other necessary supplies for meetings.
• Provide back-up to the executive assistant of senior office leadership as needed.

Qualifications

• Must be able to pass a government issued background check - this role will be working on a federal construction project.
• High school diploma and at least 1+ years of applicable business administrative support and clerical experience, preferably within one of the following fields : engineering, construction, or oil / gas / chemicals.
• Proficient in Microsoft Office products including Word, Excel, PowerPoint, Visio, and Sharepoint.
• Experience assisting in the preparation of meetings and other work-related events within a fast-paced office environment.
• Must be a positive, pro-active, strong team participant with the ability to maintain professionalism and confidentiality.

Other Requirements :

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Base Compensation : $70,000 - $90,000

Actual compensation is subject to variation due to such factors as education, experience, skillset, and / or location) We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Overview :

Our Client is looking for Office Manager who will be responsible for maintaining office services by organizing office operations and procedures, controlling correspondence, maintaining inventory, approving supply requisitions, and assigning and monitoring clerical functions.

Responsibilities :

• Oversee and support all administrative duties in the office and ensure that the office is operating smoothly
• Manage departmental inventory and work with Purchaser on new orders
• Receive, sort & scan incoming mail and deliveries, and manage outgoing mail
• Develop office policies and procedures, and ensure they are implemented appropriately
• Assist other departments with office layout planning and office moves, and with maintaining IT infrastructure
• Manage business office budget / inventory
• Identify opportunities for process and office management improvements
• Front Desk Oversight and Management
• Manager phone system by direct calls to relevant departments
• Reporting office processes to senior management and working with them to improve office operations and procedures
• Provide other administrative support as necessary, including but not limited to planning special events, scheduling group meetings, doing research, and creating reports
• Other duties assigned by the supervisor

Qualifications :

• Bachelor's degree
• 2-5 years of work experience in an administrative / office management role
• Must have exceptional attention to detail
• Strong organizational and time management skills, and ability to prioritize
• Must be a self-starter and driven
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities
• Must be proficient with Microsoft Office and Google products

Location : Brooklyn, NY

Salary : $70,000 - $80,000 DOE

Opportunity Description

Bilingual Italian is required

Manage small office of distribution and sales operation mostly with accounting and customer service related functions, including overseeing month end and quarterly close.

Establish relationships with existing customer accounts through proper account knowledge and customer requirements.

Company Information

Metal Machining equipment

Job Duties

• Bilingual Italian is required
• Ensure office personnel supports Italian headquarters
• Guarantee customers that date-sensitive and instruction-specific orders are properly handled and executed correctly.
• Creating new and / or improved standard operating procedures to better suit the office environment and work flow.
• Supervise 4 report-ins.
• Liaise with Sales people, Operations Director and Controller on a daily basis to confirm there is no loss of communication for order fulfillment.

Education

Bachelor’s Degree required.

Experience & Skills Required

• Bilingual Italian is required
• 3 5 years of Accounting and Office management, Customer Service, and supervisory experience.
• Strong organizational and accounting & finance skills
• Computer and modern technology e.g., tablets, phones, scanners, copiers, etc. knowledge is a must.
• MS Office (word, excel, power point, access) proficiency

Languages

• Bilingual Italian is required