Full-time

Position Overview

The Office Manager will serve as the first point of contact for the project office and collaborate with various project teams to complete administrative tasks related to office events, meetings, and celebration planning, as well as other administrative tasks such as office inventory management, new hire assistance, document / report management, and more.

This person should be motivated, possess exceptional written and verbal communication skills, and be proficient in various software systems such as MS Word, Teams, Excel, Share Point, and others.

District Overview

Kiewit’s Eastern District specializes in challenging heavy civil construction projects throughout the Northeast, including the metropolitan areas of New York, Chicago, Boston, and Washington DC.

We are leaders in bridge, transit, foundation, tunnel, and water / wastewater construction while specializing in cast-in-place concrete, structural steel erection, earthwork, pile driving, and caissons.

With our experienced and dedicated employees, extensive resources and in-depth market knowledge, the Eastern District can handle projects of any size.

Location

Brooklyn, NY

Responsibilities

  • Serve as the first point of contact and assistance for all employees, vendors, clients, and any other professionals who enter the office.
  • Update and maintain weekly company email distribution lists.
  • Assist with meeting preparation, scheduling, and other office coordination.
  • Complete preparations for new hires’ first days, such as assigned offices, welcome letters, and any other needed documents / supplies.
  • Sort mail and packages upon delivery.
  • Monitor office supply inventories and order supplies as needed.
  • Order and distribute annual holiday gifts to office members.
  • Assist with annual district celebrations and other events (schedule coordination, preparation, set-up, ordering gifts, awards, etc.).
  • Order food / meals and other necessary supplies for meetings.
  • Provide back-up to the executive assistant of senior office leadership as needed.

Qualifications

  • Must be able to pass a government issued background check - this role will be working on a federal construction project.
  • High school diploma and at least 1+ years of applicable business administrative support and clerical experience, preferably within one of the following fields : engineering, construction, or oil / gas / chemicals.
  • Proficient in Microsoft Office products including Word, Excel, PowerPoint, Visio, and Sharepoint.
  • Experience assisting in the preparation of meetings and other work-related events within a fast-paced office environment.
  • Must be a positive, pro-active, strong team participant with the ability to maintain professionalism and confidentiality.

Other Requirements :

  • Regular, reliable attendance
  • Work productively and meet deadlines timely
  • Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
  • Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
  • Work during normal operating hours to organize and complete work within given deadlines. Base Compensation : $70,000 - $90,000

Actual compensation is subject to variation due to such factors as education, experience, skillset, and / or location) We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

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Position Overview

The Office Manager will serve as the first point of contact for the project office and collaborate with various project teams to complete administrative tasks related to office events, meetings, and celebration planning, as well as other administrative tasks such as office inventory management, new hire assistance, document / report management, and more.

This person should be motivated, possess exceptional written and verbal communication skills, and be proficient in various software systems such as MS Word, Teams, Excel, Share Point, and others.

District Overview

Kiewit’s Eastern District specializes in challenging heavy civil construction projects throughout the Northeast, including the metropolitan areas of New York, Chicago, Boston, and Washington DC.

We are leaders in bridge, transit, foundation, tunnel, and water / wastewater construction while specializing in cast-in-place concrete, structural steel erection, earthwork, pile driving, and caissons.

With our experienced and dedicated employees, extensive resources and in-depth market knowledge, the Eastern District can handle projects of any size.

Location

Brooklyn, NY

Responsibilities

  • Serve as the first point of contact and assistance for all employees, vendors, clients, and any other professionals who enter the office.
  • Update and maintain weekly company email distribution lists.
  • Assist with meeting preparation, scheduling, and other office coordination.
  • Complete preparations for new hires’ first days, such as assigned offices, welcome letters, and any other needed documents / supplies.
  • Sort mail and packages upon delivery.
  • Monitor office supply inventories and order supplies as needed.
  • Order and distribute annual holiday gifts to office members.
  • Assist with annual district celebrations and other events (schedule coordination, preparation, set-up, ordering gifts, awards, etc.).
  • Order food / meals and other necessary supplies for meetings.
  • Provide back-up to the executive assistant of senior office leadership as needed.

Qualifications

  • Must be able to pass a government issued background check - this role will be working on a federal construction project.
  • High school diploma and at least 1+ years of applicable business administrative support and clerical experience, preferably within one of the following fields : engineering, construction, or oil / gas / chemicals.
  • Proficient in Microsoft Office products including Word, Excel, PowerPoint, Visio, and Sharepoint.
  • Experience assisting in the preparation of meetings and other work-related events within a fast-paced office environment.
  • Must be a positive, pro-active, strong team participant with the ability to maintain professionalism and confidentiality.

Other Requirements :

  • Regular, reliable attendance
  • Work productively and meet deadlines timely
  • Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
  • Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
  • Work during normal operating hours to organize and complete work within given deadlines. Base Compensation : $70,000 - $90,000

Actual compensation is subject to variation due to such factors as education, experience, skillset, and / or location) We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

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Medical office manager

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Opportunity Description

Bilingual Italian is required

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Company Information

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Office manager

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About the Role

Yieldstreet is hiring an Office Manager that will be responsible for our New York Office. This job will play a critical role in the employee experience at our headquarters.

This role is for someone who has a no task too small mentality and will be passionate about making the office as efficient, effective and fun as possible.

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Excellent time management skills

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About Yieldstreet

Yieldstreet is building the largest global digital wealth management platform to change the way wealth is created. With an investor-first approach, our investor community builds a diversified portfolio of investments outside of the stock market to generate passive income.

Yieldstreet is giving unprecedented access to asset classes such as Real Estate, Marine, Legal, Art & Commercial. We’re headquartered in New York City with offices in Brazil, Argentina, Malta and Greece.

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We offer an attractive market compensation and a stock option plan, health and social security benefits in accordance with local legislation, weekly Team lunch, wellness credit, L&D stipend and unlimited PTO!

This is an opportunity to work with a group of diverse, smart, and friendly people from 8 different countries who speak a total of 17 different languages.

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