Position Overview

The Office Manager will serve as the first point of contact for the project office and collaborate with various project teams to complete administrative tasks related to office events, meetings, and celebration planning, as well as other administrative tasks such as office inventory management, new hire assistance, document / report management, and more.

This person should be motivated, possess exceptional written and verbal communication skills, and be proficient in various software systems such as MS Word, Teams, Excel, Share Point, and others.

District Overview

Kiewit’s Eastern District specializes in challenging heavy civil construction projects throughout the Northeast, including the metropolitan areas of New York, Chicago, Boston, and Washington DC.

We are leaders in bridge, transit, foundation, tunnel, and water / wastewater construction while specializing in cast-in-place concrete, structural steel erection, earthwork, pile driving, and caissons.

With our experienced and dedicated employees, extensive resources and in-depth market knowledge, the Eastern District can handle projects of any size.

Location

Brooklyn, NY

Responsibilities

• Serve as the first point of contact and assistance for all employees, vendors, clients, and any other professionals who enter the office.
• Update and maintain weekly company email distribution lists.
• Assist with meeting preparation, scheduling, and other office coordination.
• Complete preparations for new hires’ first days, such as assigned offices, welcome letters, and any other needed documents / supplies.
• Sort mail and packages upon delivery.
• Monitor office supply inventories and order supplies as needed.
• Order and distribute annual holiday gifts to office members.
• Assist with annual district celebrations and other events (schedule coordination, preparation, set-up, ordering gifts, awards, etc.).
• Order food / meals and other necessary supplies for meetings.
• Provide back-up to the executive assistant of senior office leadership as needed.

Qualifications

• Must be able to pass a government issued background check - this role will be working on a federal construction project.
• High school diploma and at least 1+ years of applicable business administrative support and clerical experience, preferably within one of the following fields : engineering, construction, or oil / gas / chemicals.
• Proficient in Microsoft Office products including Word, Excel, PowerPoint, Visio, and Sharepoint.
• Experience assisting in the preparation of meetings and other work-related events within a fast-paced office environment.
• Must be a positive, pro-active, strong team participant with the ability to maintain professionalism and confidentiality.

Other Requirements :

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Base Compensation : $70,000 - $90,000

Actual compensation is subject to variation due to such factors as education, experience, skillset, and / or location) We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

This position requires a hands-on manager with exceptional communication skills, a thorough knowledge of office operations, human resource management, business development and financial oversight.

Five to seven years of progressive leadership experience required. Solo private practice seeks a dynamic, experienced, self-motivated, knowledgeable Medical Office Manager with excellent managerial, administrative and communication skills.

• Excellent starting salary and benefit package. Dermatology Practice looking for an Office Manager that meets the following criteria : 2 years’ + experience in Hospitality or Medical management as a minimum;
• Experience in managing a team; Ability to give direction with confidence; Hard-working and willing to be part of a team;
• Desire to grow with the practice; Flexible availability; and Option for medical benefits as well as 401k Responsibilities include : Organizing and coordinating office operations, procedures Knowledge of health insurance policies, guidelines- including copays, coinsurances, referrals, verification of insurances;

handling patients' records discretely, updating demographic and financial information; Protecting and securing medical records Knowledge and utilization of EMR, medical coding and billing relevant to practice.

Oversee billing and collections portion of office; Work effectively with vendors; Manage inventory and equipment Excellent written and communication skills;

Strong organizational and problem-solving skills. Must be able to think creatively and multitask. Ability to work with diverse population.

Good time management skills. Working knowledge of Microsoft Office, Spreadsheet. May also have to schedule appointments, answer phones and ensure office effectiveness and efficiency Job Type : Full-time Salary Range : 58000-62000 Powered by JazzHR

Overview :

Our Client is looking for Office Manager who will be responsible for maintaining office services by organizing office operations and procedures, controlling correspondence, maintaining inventory, approving supply requisitions, and assigning and monitoring clerical functions.

Responsibilities :

• Oversee and support all administrative duties in the office and ensure that the office is operating smoothly
• Manage departmental inventory and work with Purchaser on new orders
• Receive, sort & scan incoming mail and deliveries, and manage outgoing mail
• Develop office policies and procedures, and ensure they are implemented appropriately
• Assist other departments with office layout planning and office moves, and with maintaining IT infrastructure
• Manage business office budget / inventory
• Identify opportunities for process and office management improvements
• Front Desk Oversight and Management
• Manager phone system by direct calls to relevant departments
• Reporting office processes to senior management and working with them to improve office operations and procedures
• Provide other administrative support as necessary, including but not limited to planning special events, scheduling group meetings, doing research, and creating reports
• Other duties assigned by the supervisor

Qualifications :

• Bachelor's degree
• 2-5 years of work experience in an administrative / office management role
• Must have exceptional attention to detail
• Strong organizational and time management skills, and ability to prioritize
• Must be a self-starter and driven
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities
• Must be proficient with Microsoft Office and Google products

Location : Brooklyn, NY

Salary : $70,000 - $80,000 DOE

Opportunity Description

Bilingual Italian is required

Manage small office of distribution and sales operation mostly with accounting and customer service related functions, including overseeing month end and quarterly close.

Establish relationships with existing customer accounts through proper account knowledge and customer requirements.

Company Information

Metal Machining equipment

Job Duties

• Bilingual Italian is required
• Ensure office personnel supports Italian headquarters
• Guarantee customers that date-sensitive and instruction-specific orders are properly handled and executed correctly.
• Creating new and / or improved standard operating procedures to better suit the office environment and work flow.
• Supervise 4 report-ins.
• Liaise with Sales people, Operations Director and Controller on a daily basis to confirm there is no loss of communication for order fulfillment.

Education

Bachelor’s Degree required.

Experience & Skills Required

• Bilingual Italian is required
• 3 5 years of Accounting and Office management, Customer Service, and supervisory experience.
• Strong organizational and accounting & finance skills
• Computer and modern technology e.g., tablets, phones, scanners, copiers, etc. knowledge is a must.
• MS Office (word, excel, power point, access) proficiency

Languages

• Bilingual Italian is required

About the Role

Yieldstreet is hiring an Office Manager that will be responsible for our New York Office. This job will play a critical role in the employee experience at our headquarters.

This role is for someone who has a no task too small mentality and will be passionate about making the office as efficient, effective and fun as possible.

This job is not remote. It is based out of the Midtown Manhattan office, five days a week.

What You'll Do :

Order and keep inventory of office supplies

Organize and coordinate various team events

Manage incoming and outgoing mail and packages

Greet visitors and register office visitors with building security

Order catering weekly for team lunches

Assist in budget planning and monitoring, including tracking expenses and optimizing resource allocation

Process employee order requests

Serve as point person for all maintenance requests

Work closely with the People Coordinator to ensure that office policies are maintained and that new hires are properly set up for onboarding

What You'll Need :

Excellent time management skills

Strong organizational skills

Outstanding communication skills and a solutions-focused mindset

Demonstrated ability to proactively present and escalate ideas, suggestions, and problems to ensure continuous improvement in the office

Tenacity and a strong sense of ownership over assigned tasks

Strong people skills and the ability to make meaningful connections

Ability to handle multiple tasks simultaneously

Bonus Points For :

Prior office management experience

Prior experience with Google Suite

Prior experience with Brivo and Cloudgate

About Yieldstreet

Yieldstreet is building the largest global digital wealth management platform to change the way wealth is created. With an investor-first approach, our investor community builds a diversified portfolio of investments outside of the stock market to generate passive income.

Yieldstreet is giving unprecedented access to asset classes such as Real Estate, Marine, Legal, Art & Commercial. We’re headquartered in New York City with offices in Brazil, Argentina, Malta and Greece.

Benefits

We offer an attractive market compensation and a stock option plan, health and social security benefits in accordance with local legislation, weekly Team lunch, wellness credit, L&D stipend and unlimited PTO!

This is an opportunity to work with a group of diverse, smart, and friendly people from 8 different countries who speak a total of 17 different languages.

Our team is made up of successful entrepreneurs with combined exits of over $1B, and we get social with each other during happy hours, exercise classes and team off sites! We're located in a beautiful new office in Midtown, our building is close to most major subway lines.

HIRING SALARY RANGE : $60,000 (Actual salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.

Compensation package also includes generous benefits and equity