Job briefWe are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.

What does an office assistant do?The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure.

This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

ResponsibilitiesOrganize office and assist associates in ways that optimize proceduresSort and distribute communications in a timely mannerCreate and update records ensuring the accuracy and validity of informationSchedule and plan meetings and appointmentsResolve office-related malfunctions and respond to requests or issuesCoordinate with other departments to ensure compliance with established policiesPerform receptionist duties when neededRequirementsKnowledge of back-office computer systems (ERP software)Working knowledge of office equipmentThorough understanding of office management proceduresAnalytical abilities and aptitude in problem-solvingExcellent written and verbal communication skillsProficiency in MS Office.

Skillset Required : back-office assistant, virtual assistant, ERP software, time management skills

Minimum Qualifications

Candidates must have permanent appointment in an Office Assistant 2 New York State classified position or be eligible for a 70.

The duties that the incumbent of the vacancy will be expected to perform. Duties Description Office Assistant 2 (OA2) provides support for students seeking care in Hazen Center for Integrated Care Counseling and Health clinics.

Duties would include, but are not necessarily be limited to :

Provide excellent customer service in a polite, professional manner to students, parents, campus community members and constituents.

Assist with Health and Counseling Center phones in a professional manner and route calls to appropriate office or staff member by identifying nature and urgency of caller’s request / reason for call.

Oversee schedules throughout the day to address any changes needed to optimize student appointments, including same day and urgent requests using the electronic scheduling system for both the Health and Counseling Centers

Responsible for processing biweekly Medicat charge report and enter charges in Banner to post to student bill

Responsible for medical records management process

Filing / scanning, data entry, and record destruction per Health Center policy

Access Banner for immunization histories as needed

Assist with immunization management

Share in holiday / weekend coverage as well as summer orientation and campus outreach events with other staff as needed

Description

Summary :

The Medical Office Assistant performs various duties as a member of the health team in the treatment and care of patients and their families and also assists with tasks to support the unit.

The position works under the supervision of an LPN / RN. The Medical Office Assistant must demonstrate knowledge of the principles of human growth and development over the life span, ability to recognize data reflective of the patient’s status and inform the Registered Nurse / Licensed Practical Nurse of observations.

Description :

• Participates and supports the health team in the direct patient care under the supervision of an RN / LPN
• Performs heights, weights, and head circumference measurement
• Performs electrocardiograms
• Assists with medical procedures as required, i.e. sigmoidoscopies, colposcopy, and biopsies
• Maintains Patient Charts / record / clinic logs and database as necessary
• Collects specimens
• Competence in auditory testing, visual testing, EKG, venipuncture and taking vitals.
• Keeps examination rooms neat and clean
• Manages time and other resources to meet established goals within the agreed upon time frames.
• Meets regulatory, licensure and annual health assessment requirements
• Observes the Health Care System’s compliance policies
• Ensures that all patients , visitors, and guests, as well as co-workers receive personalized, prompt attention and are treated with receptiveness, dignity and respect

Qualifications

Qualifications :

• HS Diploma or GED required
• Formal training in a program leading to certification as a Medical Assistant
• Certificate from an accredited medical assistant school
• Minimum of 1 year experience
• Bi-lingual Spanish preferred
• Demonstrated communication and interpersonal skills
• Demonstrated competence in auditory testing, visual testing, EKG, venipuncture and taking vitals
• Certification as a Phlebotomist or EKG technician preferred
• Current Basic Cardiac Life Support (BCLS)
• Current Infection Control and Child Abuse Certificates

The Institute for Family offers a generous, comprehensive, and competitive range of benefits and perks with the best employers in New York to our staff.

Employees have the ability to choose which plan is the best for them and their families at every stage of life.

Health Benefits

Medical, dental, and vision coverage for you and your eligible family members.

Time-Off

Generous paid sick, vacation, and personal time.

Employer-Sponsored Retirement Plan

The Institute for Family Health contributes to a dedicated account for your retirement.

Voluntary Employee Retirement Plan

Save your own money for retirement on a pre-tax or Roth (post-tax) basis, and select from a range of investment options.

Life Insurance

An employer-sponsored plan for you, and access to additional voluntary coverage for you and your eligible dependents.

Short & Long-Term Disability

Income protection to support you in the event of an illness or injury.

Flexible Spending Accounts

Health Care and Dependent Care flexible spending accounts help you save tax-free to pay for eligible expenses throughout the year.

Tuition Assistance and Reimbursement

Financial assistance for work-related courses, degree programs, and certificate programs

Note : For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

• Basics
• Schedule
• Location
• Job Specifics
• Contact

The agency in which the vacancy exists.AgencyHomes and Community Renewal

The job title for the vacancy.TitleOffice Assistant 2

The job title for the vacancy.Occupational CategoryClerical, Secretarial, Office Aide

The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit.Salary Grade09

The collective bargaining unit to which this vacancy is assigned.Bargaining UnitASU - Administrative Services Unit (CSEA)

The minimum and maximum of the salary range for this vacancy.Salary RangeFrom $40193 to $49405 Annually

Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided.

Employment Type Full-Time

This indicates the type of job, typically permanent, temporary, or provisional. 'Provisional' means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination.

Appointment Type Permanent

Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes.

Competitive class' indicates that the applicant must take and pass an appropriate civil service examination. 'Non-competitive class' indicates that the applicant's qualifications will be evaluated without a civil service examination.

Exempt class' indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure.

Labor class' requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means.

The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities.

Jurisdictional Class Competitive Class

Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 0%

This provides information on the expected workweek. Workweek Mon-Fri

The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time.Hours Per Week 37.5

Workday

The start time for this vacancy. If the agency employs flextime, this will be the earliest time this vacancy's shift can start. From 9 AM

The end time for this vacancy. If the agency employs flextime, this will be the latest time this vacancy's shift can end. To 5 PM

If checked, the agency allows flextime. Flextime allowed? No

If checked, this vacancy includes mandatory overtime. Mandatory overtime? No

If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No

If checked, this agency allows telecommuting for this position. Telecommuting allowed? No

The county in which the vacancy is located. County New York

The street address where the vacancy is located. Street Address 641 Lexington AVe

The city where the vacancy is located. City New York

The state where the vacancy is located (the default is New York). StateNY

The zip code where the vacancy is located. Zip Code10022

The minimum qualifications required for this vacancy. Minimum Qualifications *MUST BE IMMEDIATELY REACHABLE ON THE CIVIL SERVICE LIST OR IN A CIVIL SERVICE TITLE ELIGIBLE FOR TRANSFER.

The duties that the incumbent of the vacancy will be expected to perform. Duties Description -Responsible for Quarterly Report submissions.

• Screen, and log quarterly report submissions, and approve submissions in the Automated Waiting List System.
• Reviews report for accuracy and completeness.
• Assist in drafting delinquent letters.
• Communicate effectively with Housing Companies regarding their submissions.
• Contribute to the formulation of the Tenant Selection Field report data.
• Including but not limited to verifying the number of applicants on the waiting list, and the number of Veterans
• Audit the waiting list for proper maintenance and advise Supervisor of findings.
• Update Granted Appeal tracker in order to keep track and follow up with Housing Companies on granted Legal appeals.
• Updates Tenant Selection's Disapproved Application Tracker.
• Assist in training housing company personnel on Tenant Selection procedures.
• Utilize CASO to retrieve scanned files.
• Maintain and update various spreadsheets.
• Assist in training housing company personnel on Tenant Selection procedures.
• Assist in logging in applications into OHM system.
• File documents in a shared network drive.

Additional comments regarding the vacancy. Additional Comments Please provide current resume when applying.

Some positions may require additional credentials or a background check to verify your identity.

Printable Version

Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM.

The University’s curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning.

Located only a few miles from Lake Ontario in a quaint Village on the Erie Canal, SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo the fourth and second largest cities in New York State.

Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport!

SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer.

We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities.

Job Summary :

Office Assistant 2 (OA2) provides support for students seeking care in Hazen Center for Integrated Care Counseling and Health clinics.

Duties would include, but are not necessarily be limited to :

• Provide excellent customer service in a polite, professional manner to students, parents, campus community members and constituents.
• Assist with Health and Counseling Center phones in a professional manner and route calls to appropriate office or staff member by identifying nature and urgency of caller’s request / reason for call.
• Oversee schedules throughout the day to address any changes needed to optimize student appointments, including same day and urgent requests using the electronic scheduling system for both the Health and Counseling Centers
• Responsible for processing biweekly Medicat charge report and enter charges in Banner to post to student bill
• Responsible for medical records management process
• Filing / scanning, data entry, and record destruction per Health Center policy
• Access Banner for immunization histories as needed
• Assist with immunization management

Minimum Qualifications :

Candidates must have permanent appointment in an Office Assistant 2 New York State classified position or be eligible for a 70.

1 transfer or be reachable for appointment on the current New York State Civil Service eligible list for Office Assistant 2, Full Time - Brockport location.

Preferred Qualifications :

• Medical Office management experience
• Strong HIPPA compliance knowledge
• Experience with Electronic Medical Records
• Experience with Medical Insurance processing

Work Schedule : 37.5 Hours / Week; Monday-Friday; 7 : 45 am -3 : 45 pm Salary and Benefits : $40,193

May be benefits eligible; Find out more about benefits at Careers@Brockport! This position is not eligible for visa sponsorship.