Job Summary :

The Legal Assistant 2 will assist faculty with preparation and court filing of various applications and legal documents for government agencies.

This position will interact with a variety of international agencies and outside community service agencies. Conduct legal and other research, coordinates administrative processes, and prioritizes, directs, and responds to business matters involving administrative functions associated with education and grant related financial activities.

This position assists with coordinating court filings, client databases, meetings, special events, etc. and alerts supervisor of critical issues.

DEI Statement

Northwestern Pritzker Law prides itself on its active and diverse community, which brings together a passionate and talented group of students, staff, and faculty.

The Law School endeavors to take principled action towards ensuring that we live up to our responsibility and our institutional values to create a diverse, equitable, and inclusive community for all constituents.

Law School leadership commits to working tirelessly to ensure every member feels valued, all students can study and train to be successful in their careers, all staff members can develop personally and professionally, and where our faculty can both teach and support our students and produce top quality research and scholarship.

Specific Responsibilities :

Faculty Support

• Prepare and edit legal documents, correspondence, scholarly articles, and confidential reports.
• Provide bi-lingual interpreting and translation services in Spanish for clients and inquiries.
• Draft routine motions; arrange for filing and service; format briefs (including pagination, table of authorities, cite checking, appendices).
• Prepare and maintain accurate account of meeting minutes.
• Obtain and scan records on appeal; prepare necessary paperwork for court reporters and courts for fee reimbursement.
• Collect and monitor attorney feedback and other evaluations for clinic classes.
• Maintain course management system for assigned attorneys.
• Update course packs for clinic classes.
• Schedule meetings and maintain Faculty calendars with the ability to independently decide scheduling based upon priorities.
• Maintain and manage faculty calendars; discern appropriate action and prioritizations of events.
• Communicates with faculty, clients, and other relevant parties on active matters as necessary for case related matters.

Accounting

• Create and maintain financial records for Center operations and grant related expenses.
• Verify appropriateness and accuracy of charges.
• Process and reconcile expenses, accounting transfers, and / or appropriation changes for domestic and international business.
• Update financial transaction spreadsheets and databases.
• Generate summary reports and statistics.
• Prepare and process all travel and other expense reimbursements for faculty, fellows and students including foreign and domestic travel.
• Purchase books and other supplies as needed.

Student Support

Assist students with their client casework that includes training and advising new students each semester on creating and preparing legal documents (e.

g., briefs, exhibits, discovery materials, notices, certificates of service, tables of authority, affidavits, researching / understanding court rules, etc.).

• Provide students with administrative support in preparing correspondence, mailings, court filings, prison visits, and legal phone calls.
• Assist students in making equipment reservations, room reservations, travel reservations, and car rental reservations.
• Provide students with limited IT support, translation services when appropriate, and serve as intermediary in communications between the faculty and students for all course and client related matters.
• Collect work from students and integrate it with that of their supervising attorney(s). This includes reconciling various document versions from multiple students, faculty members and external co-counsel.

Coordination

• Coordinate travel arrangements (domestic and international) and prepare itineraries with the ability to anticipate travel obstacles.
• Manage event planning to include all Clinic and Center celebrations, events, and various meetings.
• Organize and coordinate events; both onsite and off-site that may include creating timelines.
• Collect agenda items and background materials.
• Verify invoices and expense reports; and / or reconciles to budget.

Records Management

• Process client conflict check and other intake forms for Clinic centers.
• Maintain meticulous client records (hardcopy and electronic version of all files).
• Data entry of all new and closing client case file information into the case management system and produce monthly reports for the Legal Practice Administrator.
• Comprehensive knowledge of litigation guidelines (i.e., local, federal, and state court rules) and necessary filing procedures;

both manually and electronically (e-filing)

• Manage and maintain client files of assigned attorneys. Keep client files orderly.
• Independently respond to and compose correspondence.
• Responsible for properly filing documents within court requirements and maintaining accurate records for client filing deliveries.
• Occasionally deliver and pick up items from various businesses, including but not limited to clients, opposing counsels, co-defendants, experts, etc.
• Obtains copies of pleadings and docket reports at courthouses and government agencies.

Other

• Cover lunches and breaks in the reception area as needed. Provide professional and helpful customer service.
• Perform other duties as assigned.

Minimum Qualifications :

• Successful completion of a full 4-year course of study in an accredited college or university.
• 4 years of administrative support or other relevant experience required.
• Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
• Bilingual (Fluent in Spanish reading, writing and translation)

Minimum Competencies : (Skills, knowledge, and abilities.)

• Demonstrated strong verbal, written and interpersonal communication skills and ability to communicate in a professional manner to develop rapport with clients.
• Ability to exhibit meticulous attention to detail and handle confidential information.
• Thorough knowledge of Microsoft Office platform; specifically, MS Word, PowerPoint, Excel, SharePoint, Adobe, or similar database systems.
• Fluent in Spanish (written, translation and spoken).
• Must be able to work independently; as well as in a team setting.
• Maintain a realistic balance among multiple priorities and meet deadlines.
• Demonstrated knowledge of court e-Filings and associated procedures with various jurisdictions.
• Ability to use Westlaw and LexisNexis.
• Ability to exercise good judgment and discretion.
• Ability to work independently under attorney’s supervision.
• Possess basic IT trouble shooting skills.
• Possess basic accounting and financial reporting skills.

Preferred Qualifications :

• Bachelor’s degree.
• Experience working in an academic environment.
• Experience working in a legal environment for a minimum of 3 years or more.
• Experience as a paralegal in a law firm or in-house counsel setting preferred.
• Experience in contract administration.

Preferred Competencies : (Skills, knowledge, and abilities)

• Strong skills with legal writing, creation of table of authorities and table of contents in MS Word.
• Ability to synthesize information from a variety of sources.
• Must have excellent problem-solving, multi-tasking, and conflict resolution skills.
• Must have knowledge of current office practices, procedures, and record keeping; ability to type with speed and accuracy;

knowledge of correct grammatical usage.

• Demonstrated ability and efficiency in word processing and Internet research.
• Ability to maintain a professional demeanor and rapport with attorneys, faculty, staff, students, clients, and guests.
• Must be very organized and able to communicate information clearly, accurately, and concisely, both written and verbal, with a diverse group of individuals.
• Ability to work independently and meet demanding deadlines.

Benefits :

At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at to learn more.

Work-Life and Wellness :

Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles.

We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior / adult care.

Visit us at to learn more.

Professional Growth & Development :

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources.

Visit us at to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness.

More information can be found on the webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations.

We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities.

Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.

JOB SUMMARY FOR Legal Assistant :

We are seeking an Administrative Assistant for our leading client. This candidate will provide administrative support to one or more Senior Directors and Paralegals.

RESPONSIBILITIES FOR Legal Assistant :

• Ability to process a high volume of time-sensitive matters while meeting deadlines
• Ability to adapt to software programs
• Communicate information effectively in a clear and concise manner
• Document production and editing
• Travel planning including logistics and expense reporting
• Maintain and update file database

JOB EXPERIENCE FOR Legal Assistant :

• Experience supporting Director level including calendar management and travel coordination
• Multitasking and organizational skills a must
• Capable of shifting attention between one task and another
• Intermediate-level experience and proficiency with MS Office products and virtual meeting tools

SKILL REQUIREMENTS FOR Legal Assistant :

• Strong verbal, written communication and critical thinking skills

Entry-level admin position with a premier environmental law firm for those motivated and interested in the field of law.

Position : Legal Assistant / Top in our field

Responsibilities :

• This is a hybrid role in which your duties will include working alongside some of the best legal minds in the city.
• Review radiology images for high-profile cases, research identifiers of sources via ancestry, and organize medical records and pathology reports for trials.
• This is a fascinating position for a curious mind.

Qualifications :

• Liberal Arts or Political / Social Science degreed individual is desired for this fast-paced environment.
• Any previous administrative or light legal experience will qualify you for this great opportunity.

Our firm does lots of pro-bono work and this is your chance to give back. Casual Lasalle Street firm offering great benefits and perks like free lunch.

If your aspirations include law school, this is NOT the job for you unfortunately.

Benefits / Perks

• Competitive Compensation
• 401K
• Medical, Dental and Vision Insurance
• Vacation and sick days

Job Summary We are seeking an experienced Legal Secretary to join our team. In this role, you will provide assistance to multiple attorneys, providing support and ensuring they are able to carry out their duties.

You will be performing complex and specialized secretarial and clerical tasks, communicate with clients, compile case materials, and a variety of administrative duties.

The ideal candidate must be a professional, highly motivated, detail-oriented and organized individual with a positive can-do attitude.

Must be able to work independently as well as a team player in order to meet the clients and attorneys needs and must have the ability to process routine daily functions while being able to resolve sensitive issues and complex assignments.

Responsibilities

Provide general administrative support such as typing correspondence, pleadings, discovery, copying , mailing, service of documents, ensuring documents are filed with clerk of court (i.

e. getting attorney work product out the door appropriately)

• Advising attorneys of material received when attorney is not in the office
• Schedule motions, depositions, meetings, etc.
• Communicate with clients and witnesses
• Welcome clients into the office and evaluate their needs
• Receipt and docketing of all incoming materials (physical paper and electronic) including properly recording to the Files Directory with corresponding Firmwide Calendar diary entries and invitations for court, hearings, depositions and other dates
• Ensure that case-related documents are well organized and available for review
• Posting time into billing program on a daily basis for receipt of materials
• Assisting attorneys with document retrieval, generation, transmission, etc.

Qualifications

• Must have 3 - 5 years if recent Legal Assistant / Secretary experience in insurance defense and coverage litigation (some appellate experience is a plus)
• Familiarity with legal procedures, terminology, and the court system
• Excellent verbal and written communication skills
• Highly organized with document management experience
• Excellent research skills
• Advanced proficiency with Microsoft Office, including Word and Outlook
• Knowledge of Adobe; formatting documents
• Experience with e-filing and ability to coordinate projects
• Ability to multitask and work well under pressure

Flexible work from home options available.

Litigation Legal Secretary / Paralegal, Chicago, IL

FordHarrison LLP, a national labor and employment law firm, seeks a full-time litigation legal secretary / paralegal for its Chicago office.

The assistant will provide direct support to up to three attorneys. This position offers a hybrid work schedule.

An attractive benefits package is also provided. Interested applicants should submit a cover letter, resume, and salary requirements.

No phone calls or search agencies.

Compensation :

$68,000 - $73,000 yearly

Responsibilities :

• Responsibilities of the position include but are not limited to;
• Finalizing correspondence
• Preparing TOCs / TOAs
• Entering billable time
• Managing the conflicts check process for new matters
• Maintaining case files
• E-filing (both state and federal)
• Other duties as assigned.
• The assistant works closely with the attorneys’ assigned billing specialist

Qualifications :

• The ideal candidate must have;
• At least three-five solid years of litigation experience
• Be highly motivated
• Dedicated
• Hard-working
• Comfortable working in a team environment
• Candidates must have intermediate to advance MS Office skills - with exceptional knowledge of Excel
• Possess excellent interpersonal skills (oral and written)
• Be able to work effectively under pressure and meet tight deadlines
• Knowledge of the firm's document management program, iManage / FileSite, as well as its time and billing system, Aderant, are a plus

About Company

FordHarrison LLP is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristic protected by law.