Job briefAs a Secretary, you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.

You will assist colleagues and executives by supporting them with planning and distributing information.You will be the point of reference for all queries, requests, or issues and will be an integral part of the company’s workforce.

ResponsibilitiesAnswer phone calls and redirect them when necessaryManage the daily / weekly / monthly agenda and arrange new meetings and appointmentsPrepare and disseminate correspondence, memos, and formsFile and update contact information of employees, customers, suppliers and external partnersSupport and facilitate the completion of regular reportsCheck frequently the levels of office supplies and place appropriate ordersMake travel arrangementsDocument expenses and hand in reportsUndertake occasional receptionist dutiesRequirementsFamiliarity with office organization and optimization techniquesThe high degree of multi-tasking and time management capabilityExcellent written and verbal communication skillsIntegrity and professionalismProficiency in MS OfficeHigh school diploma.

Skillset Required : administrative assistant, office organization, office optimization techniques, verbal communication skills, written skills, multi-tasking, time management capability, MS Office

JOB SUMMARY FOR Legal Assistant :

We are seeking an Administrative Assistant for our leading client. This candidate will provide administrative support to one or more Senior Directors and Paralegals.

RESPONSIBILITIES FOR Legal Assistant :

• Ability to process a high volume of time-sensitive matters while meeting deadlines
• Ability to adapt to software programs
• Communicate information effectively in a clear and concise manner
• Document production and editing
• Travel planning including logistics and expense reporting
• Maintain and update file database

JOB EXPERIENCE FOR Legal Assistant :

• Experience supporting Director level including calendar management and travel coordination
• Multitasking and organizational skills a must
• Capable of shifting attention between one task and another
• Intermediate-level experience and proficiency with MS Office products and virtual meeting tools

SKILL REQUIREMENTS FOR Legal Assistant :

• Strong verbal, written communication and critical thinking skills

Entry-level admin position with a premier environmental law firm for those motivated and interested in the field of law.

Position : Legal Assistant / Top in our field

Responsibilities :

• This is a hybrid role in which your duties will include working alongside some of the best legal minds in the city.
• Review radiology images for high-profile cases, research identifiers of sources via ancestry, and organize medical records and pathology reports for trials.
• This is a fascinating position for a curious mind.

Qualifications :

• Liberal Arts or Political / Social Science degreed individual is desired for this fast-paced environment.
• Any previous administrative or light legal experience will qualify you for this great opportunity.

Our firm does lots of pro-bono work and this is your chance to give back. Casual Lasalle Street firm offering great benefits and perks like free lunch.

If your aspirations include law school, this is NOT the job for you unfortunately.

Benefits / Perks

• Competitive Compensation
• 401K
• Medical, Dental and Vision Insurance
• Vacation and sick days

Job Summary We are seeking an experienced Legal Secretary to join our team. In this role, you will provide assistance to multiple attorneys, providing support and ensuring they are able to carry out their duties.

You will be performing complex and specialized secretarial and clerical tasks, communicate with clients, compile case materials, and a variety of administrative duties.

The ideal candidate must be a professional, highly motivated, detail-oriented and organized individual with a positive can-do attitude.

Must be able to work independently as well as a team player in order to meet the clients and attorneys needs and must have the ability to process routine daily functions while being able to resolve sensitive issues and complex assignments.

Responsibilities

Provide general administrative support such as typing correspondence, pleadings, discovery, copying , mailing, service of documents, ensuring documents are filed with clerk of court (i.

e. getting attorney work product out the door appropriately)

• Advising attorneys of material received when attorney is not in the office
• Schedule motions, depositions, meetings, etc.
• Communicate with clients and witnesses
• Welcome clients into the office and evaluate their needs
• Receipt and docketing of all incoming materials (physical paper and electronic) including properly recording to the Files Directory with corresponding Firmwide Calendar diary entries and invitations for court, hearings, depositions and other dates
• Ensure that case-related documents are well organized and available for review
• Posting time into billing program on a daily basis for receipt of materials
• Assisting attorneys with document retrieval, generation, transmission, etc.

Qualifications

• Must have 3 - 5 years if recent Legal Assistant / Secretary experience in insurance defense and coverage litigation (some appellate experience is a plus)
• Familiarity with legal procedures, terminology, and the court system
• Excellent verbal and written communication skills
• Highly organized with document management experience
• Excellent research skills
• Advanced proficiency with Microsoft Office, including Word and Outlook
• Knowledge of Adobe; formatting documents
• Experience with e-filing and ability to coordinate projects
• Ability to multitask and work well under pressure

Flexible work from home options available.

Litigation Legal Secretary / Paralegal, Chicago, IL

FordHarrison LLP, a national labor and employment law firm, seeks a full-time litigation legal secretary / paralegal for its Chicago office.

The assistant will provide direct support to up to three attorneys. This position offers a hybrid work schedule.

An attractive benefits package is also provided. Interested applicants should submit a cover letter, resume, and salary requirements.

No phone calls or search agencies.

Compensation :

$68,000 - $73,000 yearly

Responsibilities :

• Responsibilities of the position include but are not limited to;
• Finalizing correspondence
• Preparing TOCs / TOAs
• Entering billable time
• Managing the conflicts check process for new matters
• Maintaining case files
• E-filing (both state and federal)
• Other duties as assigned.
• The assistant works closely with the attorneys’ assigned billing specialist

Qualifications :

• The ideal candidate must have;
• At least three-five solid years of litigation experience
• Be highly motivated
• Dedicated
• Hard-working
• Comfortable working in a team environment
• Candidates must have intermediate to advance MS Office skills - with exceptional knowledge of Excel
• Possess excellent interpersonal skills (oral and written)
• Be able to work effectively under pressure and meet tight deadlines
• Knowledge of the firm's document management program, iManage / FileSite, as well as its time and billing system, Aderant, are a plus

About Company

FordHarrison LLP is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristic protected by law.