The Executive Meeting Manager is responsible for responding to client requests for group bookings with 10-99 room nights and also Catering events within predefined market parameters.

i.e., SMERF, Corporate, Association and Government). This role is responsible for soliciting new opportunities, maintaining relationships with existing accounts to meet and / or exceed revenue goals in a timely manner and has a general understanding of property operations and the opportunity to increase revenue through additional outlets.

CORE WORK ACTIVITIES

Managing Sales Activities

• Handles customer inquiries and leads requests for groups (e.g., Full Service and MSB, 10-99 peak room nights)
• Responds in a timely manner to incoming group / catering opportunities that are within predefined Group Sales parameters.
• Refers opportunities to appropriate sales associate if business is outside these parameters.
• Works with customers to align customer preferences with brand needs and actively up-sells each business opportunity to maximize revenues and drive customer loyalty.
• Verifies that business is turned over properly and in a timely fashion for quality service delivery.
• Responsible for all internal communications related to their groups including resumes, event orders and rooming list.
• Maintains customer loyalty by delivering service excellence throughout each customer experience.
• Demonstrates excellent selling skills, strong communication skills, and a detailed understanding of property operations, food and beverage, and planning.
• Works collaboratively with other sales channels (e.g., Area Sales, on-property resources) to verify sales efforts are coordinated, complementary, and not duplicative.
• Understands the overall market (e.g., competitors' strengths and weaknesses, economic trends, supply and demand) and how to sell against them.
• Verifies that business booked is within hotel parameters.
• Closes the best opportunities for each property based on market conditions and individual property needs.
• Executes and supports the operational aspects of business booked (e.g., generating proposal, writing contract, customer correspondence).
• Transfers accurate, complete, and timely information to property in accordance with brand standards.
• Understands and actively utilizes company marketing initiative / incentives to close on business.
• Implements process improvements and best practices.
• Effectively leverages other Group Sales resources and administrative / support staff to achieve personal and team related revenue goals.
• Processes business correspondence and creates contracts and other related booking documentation as required.
• Performs other duties, as assigned, to meet business needs.

Description

The Executive Assistant proactively anticipates needs to support a variety of administrative functions for the Nevada Region's Executive Medical Director of Patient and Provider Experience and Associate Chief Medial Officer in a time sensitive, accurate, and confidential nature using discretion and professionalism.

This role is in-office at 6355 Buffalo Drive, Las Vegas, Nevada

Work Schedule : Monday - Friday; standard business hours

Scope

Primary responsibilities include partnering with the leader on task management, project coordination, executive calendar, correspondence, travel / expense management, response to inquiries and requests, board and meeting management, and support of system service line needs and priorities.

The Executive Assistant provides advanced support of a technical nature including remote meeting management, facilitation of presentations, management of multimedia needs both by the leader(s) and meeting support, as well as post-meeting support.

This caregiver works as a competent member of the administrative team, willingly providing back up support when appropriate, and actively supporting team goals and priorities.

The Executive Assistant partners with their assigned leader(s) or designee and serves as a liaison with other internal and external stakeholders including local boards.

Under the direction of the leader(s), caregiver will coordinate special projects and initiatives. Work may be cross functional and involve multiple facilities, sites, and / or service lines / departments.

This caregiver will create and modify reports and presentations, track and influence performance metrics, and serves as a thought partner to their assigned leader(s).

The Executive Assistant may supervise other administrative caregivers.

Minimum Qualifications

Demonstrated experience supporting a director, multiple managers or functional area

Demonstrated ability to work efficiently and effectively without direct supervision

Demonstrated organizational and problem-solving skills with high attention to detail

Demonstrated experience managing calendars, correspondence, travel / expenses, remote and in-person meetings

Demonstrated interpersonal verbal and written communication skills including tact, spelling, punctuation, and grammar

Demonstrated ability to exercise sound judgement and professional behavior

Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities

Demonstrated ability to manage conflicting priorities without loss of composure

Pay Range : $23.07-$35.13; actual rate determined based on experience and internal equity.

Physical Requirements :

Interact with others requiring employee to verbally communicate as well as hear and understand spoken information.

Operate computers, telephones, office equipment, including manipulating paper requiring the ability to move fingers and hands.

See and read computer monitors and documents.

Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment.

Location :

Nevada Central Office

Work City : Las Vegas

Las Vegas

Work State : Nevada

Nevada

Scheduled Weekly Hours :

The hourly range for this position is listed below. Actual hourly rate dependent upon experience.

$23.07 - $35.13

We care about your well-being mind, body, and spirit which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Learn more about our comprehensive benefits packages for our Idaho, Nevada, and Utah based caregivers, and for our Colorado, Montana, and Kansas based caregivers our commitment todiversity, equity, and inclusion.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

We’re hiring a driven real estate executive assistant to support the Broker / Owner and carry out basic administrative tasks.

You’ll serve as a liaison between the broker and clients and be responsible for screening and conveying relevant messages and making appointments for the broker when required.

You will also be responsible for and work with all Team Members, coordinating when necessary. Candidates should be quick problem solvers, extremely organized, and have some experience in a relevant field.

If you think you’d be a great fit, apply today!

$3,750 per month plus bonus or commission opportunity

Compensation : $3,750 per month

$3,750 per month

Responsibilities :

• Answer phone calls, emails, and other requests and notify broker of necessary details
• Adjust to the needs of the real estate office and execute other assistant duties when necessary
• Input information received about clients through streamlined database management (Top Producer)
• Function as Office Coordinator working with all Team Members

Qualifications :

• High school diploma required
• Strong interpersonal skills and time management skills
• Used to handling private information and meeting hard deadlines
• Prior experience in real estate is a bonus
• 2-3 years experience providing administrative support in a personal assistant role, or similar
• Familiar with Microsoft Word, Excel, and Multiple Listing Service
• A valid Real Estate License is preferred
• Transaction Coordination Experience is a plus
• Prior experience in real estate is a must

About Company

• Well-established real estate brokerage closing 175-225 transactions per year. Great location in Henderson, NV.
• Great team environment, join us today!

Executive Assistant for the President of RSD & ASD Full-Time PositionWe are looking for our next Executive Assistant to bring support to the President of Resident Shows Division (RSD) and Affiliate Shows Division (ASD).

The main objective of this role is to provide a high level of administrative support and project management, by ensuring projects are on time and follow ups are scheduled in a timely manner.

The ideal candidate will have a dynamic personality and excellent communication skills, with the capacity to manage several projects.

• The Executive Assistant will have the opportunity to : - Support the President and Executive team of RSD & ASD;- Be proactive by identifying potential needs of leaders when requesting support;
• Maintain office services and operations by developing intra-office communication protocols, streamlining administrative procedures and supporting the office reception team as needed;
• Draft presentations, correspondence and other communications from leadership for delivery to internal and external partners;
• Appropriately distribute documents, materials and project updates to division and show staff as needed;- Prepare travel itineraries, and expense reports for the President;
• Book hotel rooms and show tickets for VIP guests of General Management; - Assist the President in reviewing departmental / project budgets to ensure compliance and goals are being achieved;
• Liaise with RSD office vendors including building management, FedEx, Assured Documents, etc;- Assist with planning and coordinating events including, but not limited to : management meetings, Holiday Brunch, vendor receptions, etc;
• Order and maintain supplies for the department and create POs for all departmental expenses; - Update Crisis Communication Plans for the Resident Shows Division;
• Complete all other job-related duties as assigned. What does it take for this role? The following hard skills are the basics of what’s needed to be successful in this position : Bachelor's Degree in business related field;
• At least six years of general office / secretarial experience or an equivalent combination of education & experience;- Ability to work a hybrid schedule, with most days being in the office in Las Vegas;
• Fluent in English, both written and spoken; Fluent in French is an asset;- Strong knowledge of Microsoft applications, especially Publisher;

Working knowledge of Concur and Readsoft;- Attention to detail is key, along with a strong sense of initiative;- Verification of the right to work in the United States for Cirque du Soleil Entertainment Group, as demonstrated by completion of the Form I-9 upon hire and the submission of acceptable documentation (as noted on the Form I-9) verifying one’s identity and work authorization.

As you can imagine, working with a circus can be quite different from other organizations, and at Cirque du Soleil Entertainment Group, we embrace these differences loudly with enthusiasm.

We realize that one size fits none and invite you to come create your own specialized experience with us to see exactly what we’re talking about, first hand.

Our emotion-provoking shows are just the tip of the iceberg : laced throughout our organization, you will find creative minds who are empowered to use their voices and be themselves, their truest selves.

Diversity to us means various perspectives, fresh ideas and continuous improvement of the way we do things. We won’t pretend like we have every answer, that’s why we need you! The employees here are the center of what we do, the voices behind the final product and amazing performances on stage.

• When you think of your ideal workplace, what comes to mind? For us, it looks (and really is) like this : - Teamwork we thrive with collaborative teams, regardless of titles or departments;
• Respect when we ask someone to join our team, it’s because we trust and respect you;- Integrity whether you work behind-the-scenes or in the office, you’re being counted on.
• We are a team and integrity goes a long way here, and like we mentioned previously, trust is important; - Authenticity we want you to bring your full self to work, this is a place where you don’t need to fit into a box to belong;

diverse perspectives foster even more creativity in the workplace. We embrace the human behind the employee number;- Being heard you have access to everyone in the organization, use your voice on development questions or suggestions on how to improve the experience.

We value open and transparent communication and we want you to be heard! Come create with us and let us show you what a circus family feels like! Cirque du Soleil Entertainment Group is an equal opportunity employer.

We do not discriminate against applicants or employees because of their race, creed, color, age, religion, sex, disability, sexual orientation, marital status, military status, national origin or ancestry.

MIH Management Solutions looking for a new executive assistant to support our executive team.

You will manage mostly business-related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks.

To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems, and have experience as an executive or administration assistant in the past.

Executive Assistant Responsibilities :

Preparing financial statements, reports, memos, invoices letters, and other documents.

Answering phones and routing calls to the correct person or taking messages.

Handling basic bookkeeping tasks.

Filing and retrieving corporate records, documents, and reports.

Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.

Helping prepare for meetings.

Accurately recording minutes from meetings.

Greeting visitors and deciding if they should be able to meet with executives.

Using various software, including word processing, spreadsheets, databases, and presentation software.

Reading and analyzing incoming memos, and submissions, and distributing them as needed.

Making travel arrangements for executives.

Performing office duties that include ordering supplies and managing a records database.

Executive Assistant Requirements :

Proven experience as an executive assistant or other relevant administrative support experience.

In-depth understanding of the entire MS Office suite.

High school diploma.

Ability to organize a daily workload by priorities.

Must be able to meet deadlines in a fast-paced quickly changing environment.

A proactive approach to problem-solving with strong decision-making skills.

Professional level verbal and written communications skills.