JOB DESCRIPTION

Employment Type : Full time

Full time

Shift : Description :

Description :

Executive Assistant to the CEO and Chief Mission Officer of Saint Joseph’s / Mercy Care

POSITION SUMMARY : This position provides administrative support to the CEO and the Chief Mission Officer of Saint Joseph’s / Mercy Care.

Duties include but are not limited to :

• Accomplishing all administrative duties associated with these two roles and supporting other administrative colleagues as needed.
• Coordinating internal and external meetings conducted by the CEO and CMO Minute taking as needed.
• Managing all administrative Board and related committee activities including scheduling and creating agendas, compiling and distributing pre-meeting packets prior to board and board committee meetings, reserving space and ordering food.
• Supporting meetings of the Executive Leadership Team, Mercy Council, organization wide gatherings and other teams as needed.
• Maintaining organization records and files.
• Preparing materials required by Trinity Health related to governance and legal matters.
• Assisting with the processing and management of contracts.
• Managing CEO and CMO calendars
• Acting as liaison for CEO and executive staff both internally and externally.
• Overseeing management of administrative offices, as well as implementation of special projects as needed.
• Providing supervision of reception / administrative position in collaboration with other executive assistants across all entities.
• Participating in health fairs or community events on weekends as requested 3-4 times a year.

EDUCATION REQUIREMENTS : High school graduate or equivalent of one to two years college or business school. Additional education in computers, word processing, business English necessary.

Knowledge of medical terminology helpful.

EXPERIENCE REQUIREMENTS : Minimum of five years administrative support experience, with at least three years at the executive level including experience in board related activities.

Training in, and the utilization of computer and information systems required. Experience in health care environment or community services preferred.

Proven ability to work in a fast paced, occasionally high pressure environment with acute attention to detail in all things.

JOB KNOWLEDGE : Strong skills in organization, prioritization, and written and verbal communication are essential. Ability to coordinate, develop and implement special projects with little or no supervision.

The ability to work on multiple projects concurrently and adapt to changing priorities are required. Experience with complex calendar management is critical.

Ability to type at least 65 wpm. Advanced proficiency in full Microsoft Office Suite and Project.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes.

We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

Job Id : 1321255 1674514599 Apply Now

Beacon Hills Staffing is pleased to offer an opportunity as a mid-level executive assistant to the COO of an internationally known non-profit organization .

The position will be In Office daily in the Battery / Galleria area of Cobb County. The position will be started as a contract to hire before converting over to a permanent team status.

The ideal candidate will need to demonstrate high end communication skills, professionalism and be able to confidently take responsibility for the assigned tasks and projects assigned.

Having the characteristics of kindness, understanding and passion for community service and desire to work in a non-profit environment are all important.

Please see additional requirements and experience for consideration :

Interface with staff, executive management, volunteers, and Board Members for project / objective completion

Scheduling, calendaring, reporting, and management correspondence

Light HR duties including onboarding, offboarding, PTO and related functions

Coordinate meeting for Board, and sub committees such as finance, investments, audits, compensation

Booking travel, accommodations, transportation, locations and meals.

Preparing agendas, PowerPoint presentations, reporting for meetings

MS Office Suite high proficiency required including extensive knowledge of Excel for data, reporting and charts. Outlook and PowerPoint are used daily.

This position is considered a mid-level EA role supporting a smaller team in a highly service and community driven environment.

They are seeking someone who wishes to remain in this role and drive the office in success and culture. If this position sounds like what you are looking for in a role, APPLY NOW for our review.

1321255 1674514599

Apply Now

Mueller Water Products, Inc., (NYSE : MWA) is a leading manufacturer and marketer of products and services used in the transmission, distribution, and measurement of water in North America.

Our broad product and service portfolio includes engineered valves, fire hydrants, metering products and systems, leak detection, and pipe condition assessment.

We help municipalities increase operational efficiencies, improve customer service and prioritize capital spending, demonstrating why Mueller Water Products is Where Intelligence Meets Infrastructure®.

The Executive Assistant provides a full range of administrative, organizational and other areas of support for 3-4 Executive level staff members.

This position handles confidential and sensitive correspondence and requires exercising a high degree of professionalism, discretion, tact, resourcefulness, and initiative.

This position deals with a diverse group of high-level external contacts and visitors, as well as internal contacts at all levels of the organization

Essential Functions :

• Assists 3-4 Executive level staff members in providing a broad range of administrative support.
• May be required to provide various light administrative support to functional areas as needed.
• Coordinates calendars by planning and scheduling meetings, conferences, teleconferences, travel, and reservations for various activities and events.
• Prepares outgoing correspondence such as mail, e-mail, blogs and faxes.
• Implements and maintains filing systems; electronic and hard-copy if needed.
• Organizes and maintains documents and contracts, vendor information and payments, and internal and external correspondence.
• Develops professional presentations.
• Develops and maintains good relationships with members of the Executive Team and other internal staff and works to maximize efficiency of the Executive Team.
• Prepares professional-quality presentations and reports for internal and external audiences, including the company's executive management team, Board of Directors, investors, employees and media.
• Manages special projects as needed and other duties as assigned.

Skills, Knowledge, Abilities and Traits :

• Minimum of 10 years of administrative experience with at least 5 years of experience providing administrative support to C-Level executives.
• Direct experience serving as an administrative assistant to Executive level staff in a publicly traded company and providing Board of Directors support preferred.
• BA / BS, or equivalent highly desired.
• Must possess high level of computer literacy, including strong Microsoft Office : Word, Excel, PowerPoint skills.
• Experience with web based portals such as Concur, or related system, for business travel & expense is desired.
• Experience with project management and accounting preferred.
• Readily assumes responsibility to carry out all assignments in a proficient and professional manner.
• Eager to learn new material, skills, and ways to leverage the executive's time.
• Ability to manage multiple assignments and projects independently and simultaneously as well as the ability to work collaboratively in a team and with others.
• Must possess excellent communication skills, both oral and written, and have excellent telephone, video conference and interpersonal skills.
• Ability to maintain confidential and highly sensitive information.
• Ability to exercise discretion in dealing with others.
• Must be detail oriented, organized and customer service focused.
• Must be comfortable with expense reports and other numerical / analytical projects.
• Strong work ethic and initiative; ability to work in a fast-paced environment while meeting deadlines

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other category protected by law.

Share If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant

Atlanta, GA, US30+ days agoRequisition ID : 1351

Executive Assistant

Who are we and what do we do?

Edible Arrangements® is a leader in the gifting category with delicious, hand-crafted offerings which we’ve expanded to a range of gifts and treats for every moment including our new treat business, Incredible Edibles®.

From our signature Edible Arrangements® Fruit Bouquets, Dipped Fruit® boxes, fresh fruit smoothies and more, Edible’s exceptionally crafted gifts and treats continue to fill the world with goodness.

Through Edible’s 1,000 independently owned franchise locations, the mission of the brand - no matter how big it gets - is to WOW you with every piece of fruit that’s dipped, box that’s filled or arrangement that’s hand-delivered.

Through all of our incredible years, we’ve remained committed to our 5Ps : Our promise To WOW each and every customer.Our products Natural, novel and delicious.

Our places Stores, vans and edible.com. Our People Both our corporate and in-store employees. Our purpose To celebrate what’s good in life.

Who we’re looking for :

We’re looking for an Executive Assistant for our CEO / Founder of Edible Arrangements. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and will be able to work independently.

This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs.

The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.

Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.

How you’ll make an impact :

• Responsible for calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants and business partners.
• Arrange complex domestic and international travel schedule and reservations for executive management.
• Communicate and handle incoming and outgoing electronic communications on behalf of the CEO / Founder.
• Assist COS with preparation of presentation materials.
• Review and summarize miscellaneous reports and documents; prepare pre-read documents for meetings
• Outstanding communication skills and the professional confidence necessary to work effectively with senior management.
• High level of integrity and demonstrated ability to handle confidential information.
• Assist in project management.
• Prioritize and manage multiple projects and follow through in a timely manner.
• Work closely with the Partners to coordinate and launch hard copy or email campaigns to consultants, clients and potential clients.
• Coordinates personal appointments, documents, travel and household requirements as necessary.

And here’s what we think you’re like :

• 2-5years experience supporting at the executive level.
• Excellent calendar management skills, including the coordination of complex executive meetings.
• Experience scheduling domestic and international travel arrangements for management, including commercial and private aviation.
• Experience assisting management with the creation of PowerPoint presentations.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
• Support experience in a professional services, sales or marketing environment.
• Team player; quick thinker and solution oriented
• Bachelor's degree or equivalent experience

What We Offer :

• Competitive Salary and Benefit plans
• Healthcare Plan including health / dental / vision insurance
• 401K Plan
• Section 125 Flexible Spending Account
• Life Insurance
• Short- and Long-Term Disability
• Paid time off
• Paid holidays

We are proud to be an EEO / AA employer. Applicants for employment are considered without regard to race, creed, color, religion, sex, sexual orientation, marital status, national origin, age, and disability, status as a veteran, Vietnam Era Veteran, or being a member of the Reserves or National Guard.

A renowned entrepreneur and co-founder of The Home Depot, Arthur M. Blank is now recognized for his values-based Blank Family of Businesses (BFOB) and as one of America’s leading philanthropists through the Arthur M.

Blank Family Foundation. Each of his industry-leading businesses and the Blank Family Foundation operate on six core values : Put People First, Listen and Respond, Include Everyone, Innovate Continuously, Lead by Example, and Give Back to Others.

After 25 years and more than $1 billion in giving as of April 2023, the Blank Family Foundation has committed to significantly escalating the impact of its philanthropy over the next 10+ years.

This milestone coincides with deeper participation among the next generation of Blank family members on the board and in advisory capacities, partnering around their shared core beliefs, including the Jewish value of tikkun olam ( heal and repair the world ), and seeking a fuller realization of American ideals.

The foundation works across several different programmatic areas, including Youth Development, Democracy, Environment, Atlanta’s Westside, and Mental Health & Well-Being.

The foundation also manages a large portfolio of founder-led initiatives and associate-led giving committees that operate across the BFOB.

Geographically, much of the foundation’s work prioritizes Georgia (with a focus on Atlanta) and Montana, while also considering the potential for greater national impact and influence.

To complement and amplify the impact of these giving areas, the foundation has three central functions whose teams partner with programmatic colleagues.

These functions include Finance & Grants Management, Communications and Effective Philanthropy.

Position Description Summary :

As a key member of the foundation team, the Executive Assistant will provide essential administrative, and organizational support to the Foundation’s President, exclusively.

The Executive Assistant will proactively and confidentially handle the President’s calendar, preparation for meetings with board members, internal and external individuals and groups and all other logistics, large and small, related to the president’s responsibilities leading the Foundation.

Roles and Responsibilities

• Proactively and efficiently manage president’s calendar including scheduling appointments with internal and external individuals and groups.
• Planning, booking and managing the President’s travel schedules and detailed itineraries.
• Serve as primary point of contact for the President’s direct reports, board members, internal and external group requests regarding the president’s availability.
• Draft reports, memos, letters, and other documents, using Microsoft Word, Excel, PowerPoint and other related software.
• Manage president’s expenses and timely reimbursement through the Concur system.
• Process board members reimbursement requests, invoices for Presidential approval and other general approval requests.
• Understand and utilize Cybergrants software to facilitate presidential awareness of grant history and approval of grants.
• Conduct basic research, compile information and prepare documents for the President’s presentation to executives, board members, committees and other groups.
• Attend select management meetings to take, compile and distribute notes.
• Draft correspondence and memos on behalf of the president with the highest level of discretion and care.
• Answer phone for the president and take messages or field / answer all routine and non-routine questions.
• Create and maintain efficient departmental filing and database management systems.
• Must have a proven ability to maintain confidentiality and manage sensitive data and information.
• Must have strong organizational skills and the ability to prioritize multiple competing tasks seamlessly and with excellent attention to detail.
• Seamlessly coordinate with chief of staff office and senior logistics administrator on continuous basis, including preparation for board meetings and special events.

Qualifications and Education Requirements

• Bachelor’s Degree or more preferred
• 10 to 20 years of experience providing support to senior executive leaders
• Ability to periodically travel and assist president as needed for key meetings / events for the Foundation

Required Skills

• Superior attention to detail and active listening to understand purpose of meetings and direction being given.
• Superior time-management skills and ability to self-direct through multiple concurrent assignments.
• Judgment and discretion to make well-reasoned, independent recommendations and decisions on matters of significance in tandem with the Chief of Staff, as needed.
• Excellent ability to work with other administrative staff, executive assistant’s and associates across teams and across Blank Family of Businesses.
• Excellent oral and written communications skills.
• Service oriented.
• Excellent time management, multi-tasking, and organizational skills.
• Excellent interpersonal skills and ability to communicate effectively with all levels of personnel.
• Resourcefulness and problem-solving skills.
• High drive to succeed, follow through and results orientation.
• Excellent listener and ability to think quickly.
• Polish, poise, professionalism, and tact.
• Proactive, high initiative, proven ability to anticipate needs.
• Advanced proficiency with Microsoft Office Suite - Outlook, Power Point, Excel, Word, Adobe Acrobat, Publisher, Constant Contact and Access or similar related databases.