Description

The AJC’s mission is to be the most essential and engaging source of news and information for the people of Atlanta, of Georgia and the South.

To achieve that mission, we will transform ourselves from a storied daily newspaper into a modern media company.

The Executive Assistant will provide both administrative support and business services to multiple executives and departments reporting to them, as well as some support for certain tasks across the company.

Reporting to the Business Manager & Sr EA, the Executive Assistant will need to have strong problem resolution skills, be highly organized and detail oriented.

This role will provide primary support to two or three AJC executives and their department directors; including but not limited to managing calendars, organizing meetings and preparing meeting space, catering, and travel and expenses.

The position is also responsible office support, process administration, and office administration for the company. Duties may include handling incoming / outgoing mail, supply ordering and inventory, storage and filing, tear sheet and archiving maintenance of the newspaper for the advertising / news departments, In addition, The candidate should be flexible, able to manage priorities, and be resourceful.

Independent judgment is required to plan and organize a diversified workload.

Administrative

• Performs as Executive Assistant to AVPs.
• Maintain executive and director schedule / calendar.
• Works independently to support assigned senior leaders
• Coordinate travel as requested for assigned executive and their teams
• Organize and manage meetings and events including catering, scheduling and transportation.
• Handles highly sensitive information
• Provide executive level administrative support with high degree of initiative, confidentiality, and professional demeanor.
• Prepare and track expense reports and reimbursements in a timely manner (incudes managing and collecting receipts / invoices).
• Support executives with preparation of reports, articles, speeches / remarks, and presentations, including quarterly business review all-employee meetings.
• Responsible for general filing, logging and labeling documents and correspondence to assure access to information and to maintain order in the office.
• Maintain confidential department files and records using judgment and discretion.
• Handle internal & external correspondence and communications, phone calls, and creates reports and presentations using appropriate software.
• Perform other duties and projects as assigned by manager or executives

Business Services

• Provides high-level transactional support and procedural expertise across multiple teams.
• Ensures the prompt and efficient administration of all assigned duties.
• Order and maintain supplies for company / office.
• Organize and assist with new hire onboarding
• Communicate with building management or with our corporate partners
• Coordinate special events related to team building, retirements, or other celebrations
• Provide general administrative support including mail, fax, filing, copying, and record keeping.
• Coordinate newspaper tearsheets and archiving
• Administrator ticket related assets for external and internal clients
• Ensures all material and documents are signed, approved, and distributed / submitted as required by standard operating procedure and protocol.
• May develop and / or maintain process / program organizational documentation.
• Assists with the development and dissemination of diverse internal and external communications.
• Assists with set up and execution of onsite and off site department / company events.

Education

• Bachelor’s degree
• May substitute years of experience in lieu of degree

Experience

• 3+ years of experience in executive support or business services
• Must have a superb grasp of technology and strong knowledge of Microsoft Office products including Word, Excel, PowerPoint, Outlook, and Teams.
• Prior administrative support not required, but desired.
• Must be dependable and be able to maintain the highest level of confidentiality.
• Must be detail oriented and have the ability to prioritize and multi-task.
• Excellent interpersonal skills and must be able to build relationships and communicate with all levels throughout the company.
• Excellent verbal and written communication skills.

About Cox

Cox empowers employees to build a better future and has been doing so for over 120 years. With exciting investments and innovations across transportation, communications, cleantech and healthcare, our family of businesses which includes Cox Automotive and Cox Communications is forging a better future for us all.

Ready to make your mark? Join us today!

Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation / wellness days, and / or PTO).

For more details on what benefits you may be offered, visit our benefits page .

Cox is an Equal Employment Opportunity employer - All qualified applicants / employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

Statement to ALL Third-Party Agencies and Similar Organizations : Cox accepts resumes only from agencies with which we formally engage their services.

Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility.

Cox is not responsible for any fees or charges associated with unsolicited resumes.

Job Id : 1321255 1674514599 Apply Now

Beacon Hills Staffing is pleased to offer an opportunity as a mid-level executive assistant to the COO of an internationally known non-profit organization .

The position will be In Office daily in the Battery / Galleria area of Cobb County. The position will be started as a contract to hire before converting over to a permanent team status.

The ideal candidate will need to demonstrate high end communication skills, professionalism and be able to confidently take responsibility for the assigned tasks and projects assigned.

Having the characteristics of kindness, understanding and passion for community service and desire to work in a non-profit environment are all important.

Please see additional requirements and experience for consideration :

Interface with staff, executive management, volunteers, and Board Members for project / objective completion

Scheduling, calendaring, reporting, and management correspondence

Light HR duties including onboarding, offboarding, PTO and related functions

Coordinate meeting for Board, and sub committees such as finance, investments, audits, compensation

Booking travel, accommodations, transportation, locations and meals.

Preparing agendas, PowerPoint presentations, reporting for meetings

MS Office Suite high proficiency required including extensive knowledge of Excel for data, reporting and charts. Outlook and PowerPoint are used daily.

This position is considered a mid-level EA role supporting a smaller team in a highly service and community driven environment.

They are seeking someone who wishes to remain in this role and drive the office in success and culture. If this position sounds like what you are looking for in a role, APPLY NOW for our review.

1321255 1674514599

Apply Now

Mueller Water Products, Inc., (NYSE : MWA) is a leading manufacturer and marketer of products and services used in the transmission, distribution, and measurement of water in North America.

Our broad product and service portfolio includes engineered valves, fire hydrants, metering products and systems, leak detection, and pipe condition assessment.

We help municipalities increase operational efficiencies, improve customer service and prioritize capital spending, demonstrating why Mueller Water Products is Where Intelligence Meets Infrastructure®.

The Executive Assistant provides a full range of administrative, organizational and other areas of support for 3-4 Executive level staff members.

This position handles confidential and sensitive correspondence and requires exercising a high degree of professionalism, discretion, tact, resourcefulness, and initiative.

This position deals with a diverse group of high-level external contacts and visitors, as well as internal contacts at all levels of the organization

Essential Functions :

• Assists 3-4 Executive level staff members in providing a broad range of administrative support.
• May be required to provide various light administrative support to functional areas as needed.
• Coordinates calendars by planning and scheduling meetings, conferences, teleconferences, travel, and reservations for various activities and events.
• Prepares outgoing correspondence such as mail, e-mail, blogs and faxes.
• Implements and maintains filing systems; electronic and hard-copy if needed.
• Organizes and maintains documents and contracts, vendor information and payments, and internal and external correspondence.
• Develops professional presentations.
• Develops and maintains good relationships with members of the Executive Team and other internal staff and works to maximize efficiency of the Executive Team.
• Prepares professional-quality presentations and reports for internal and external audiences, including the company's executive management team, Board of Directors, investors, employees and media.
• Manages special projects as needed and other duties as assigned.

Skills, Knowledge, Abilities and Traits :

• Minimum of 10 years of administrative experience with at least 5 years of experience providing administrative support to C-Level executives.
• Direct experience serving as an administrative assistant to Executive level staff in a publicly traded company and providing Board of Directors support preferred.
• BA / BS, or equivalent highly desired.
• Must possess high level of computer literacy, including strong Microsoft Office : Word, Excel, PowerPoint skills.
• Experience with web based portals such as Concur, or related system, for business travel & expense is desired.
• Experience with project management and accounting preferred.
• Readily assumes responsibility to carry out all assignments in a proficient and professional manner.
• Eager to learn new material, skills, and ways to leverage the executive's time.
• Ability to manage multiple assignments and projects independently and simultaneously as well as the ability to work collaboratively in a team and with others.
• Must possess excellent communication skills, both oral and written, and have excellent telephone, video conference and interpersonal skills.
• Ability to maintain confidential and highly sensitive information.
• Ability to exercise discretion in dealing with others.
• Must be detail oriented, organized and customer service focused.
• Must be comfortable with expense reports and other numerical / analytical projects.
• Strong work ethic and initiative; ability to work in a fast-paced environment while meeting deadlines

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other category protected by law.

Share If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant

Atlanta, GA, US30+ days agoRequisition ID : 1351

Executive Assistant

Who are we and what do we do?

Edible Arrangements® is a leader in the gifting category with delicious, hand-crafted offerings which we’ve expanded to a range of gifts and treats for every moment including our new treat business, Incredible Edibles®.

From our signature Edible Arrangements® Fruit Bouquets, Dipped Fruit® boxes, fresh fruit smoothies and more, Edible’s exceptionally crafted gifts and treats continue to fill the world with goodness.

Through Edible’s 1,000 independently owned franchise locations, the mission of the brand - no matter how big it gets - is to WOW you with every piece of fruit that’s dipped, box that’s filled or arrangement that’s hand-delivered.

Through all of our incredible years, we’ve remained committed to our 5Ps : Our promise To WOW each and every customer.Our products Natural, novel and delicious.

Our places Stores, vans and edible.com. Our People Both our corporate and in-store employees. Our purpose To celebrate what’s good in life.

Who we’re looking for :

We’re looking for an Executive Assistant for our CEO / Founder of Edible Arrangements. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and will be able to work independently.

This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs.

The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.

Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.

How you’ll make an impact :

• Responsible for calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants and business partners.
• Arrange complex domestic and international travel schedule and reservations for executive management.
• Communicate and handle incoming and outgoing electronic communications on behalf of the CEO / Founder.
• Assist COS with preparation of presentation materials.
• Review and summarize miscellaneous reports and documents; prepare pre-read documents for meetings
• Outstanding communication skills and the professional confidence necessary to work effectively with senior management.
• High level of integrity and demonstrated ability to handle confidential information.
• Assist in project management.
• Prioritize and manage multiple projects and follow through in a timely manner.
• Work closely with the Partners to coordinate and launch hard copy or email campaigns to consultants, clients and potential clients.
• Coordinates personal appointments, documents, travel and household requirements as necessary.

And here’s what we think you’re like :

• 2-5years experience supporting at the executive level.
• Excellent calendar management skills, including the coordination of complex executive meetings.
• Experience scheduling domestic and international travel arrangements for management, including commercial and private aviation.
• Experience assisting management with the creation of PowerPoint presentations.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
• Support experience in a professional services, sales or marketing environment.
• Team player; quick thinker and solution oriented
• Bachelor's degree or equivalent experience

What We Offer :

• Competitive Salary and Benefit plans
• Healthcare Plan including health / dental / vision insurance
• 401K Plan
• Section 125 Flexible Spending Account
• Life Insurance
• Short- and Long-Term Disability
• Paid time off
• Paid holidays

We are proud to be an EEO / AA employer. Applicants for employment are considered without regard to race, creed, color, religion, sex, sexual orientation, marital status, national origin, age, and disability, status as a veteran, Vietnam Era Veteran, or being a member of the Reserves or National Guard.

A renowned entrepreneur and co-founder of The Home Depot, Arthur M. Blank is now recognized for his values-based Blank Family of Businesses (BFOB) and as one of America’s leading philanthropists through the Arthur M.

Blank Family Foundation. Each of his industry-leading businesses and the Blank Family Foundation operate on six core values : Put People First, Listen and Respond, Include Everyone, Innovate Continuously, Lead by Example, and Give Back to Others.

After 25 years and more than $1 billion in giving as of April 2023, the Blank Family Foundation has committed to significantly escalating the impact of its philanthropy over the next 10+ years.

This milestone coincides with deeper participation among the next generation of Blank family members on the board and in advisory capacities, partnering around their shared core beliefs, including the Jewish value of tikkun olam ( heal and repair the world ), and seeking a fuller realization of American ideals.

The foundation works across several different programmatic areas, including Youth Development, Democracy, Environment, Atlanta’s Westside, and Mental Health & Well-Being.

The foundation also manages a large portfolio of founder-led initiatives and associate-led giving committees that operate across the BFOB.

Geographically, much of the foundation’s work prioritizes Georgia (with a focus on Atlanta) and Montana, while also considering the potential for greater national impact and influence.

To complement and amplify the impact of these giving areas, the foundation has three central functions whose teams partner with programmatic colleagues.

These functions include Finance & Grants Management, Communications and Effective Philanthropy.

Position Description Summary :

As a key member of the foundation team, the Executive Assistant will provide essential administrative, and organizational support to the Foundation’s President, exclusively.

The Executive Assistant will proactively and confidentially handle the President’s calendar, preparation for meetings with board members, internal and external individuals and groups and all other logistics, large and small, related to the president’s responsibilities leading the Foundation.

Roles and Responsibilities

• Proactively and efficiently manage president’s calendar including scheduling appointments with internal and external individuals and groups.
• Planning, booking and managing the President’s travel schedules and detailed itineraries.
• Serve as primary point of contact for the President’s direct reports, board members, internal and external group requests regarding the president’s availability.
• Draft reports, memos, letters, and other documents, using Microsoft Word, Excel, PowerPoint and other related software.
• Manage president’s expenses and timely reimbursement through the Concur system.
• Process board members reimbursement requests, invoices for Presidential approval and other general approval requests.
• Understand and utilize Cybergrants software to facilitate presidential awareness of grant history and approval of grants.
• Conduct basic research, compile information and prepare documents for the President’s presentation to executives, board members, committees and other groups.
• Attend select management meetings to take, compile and distribute notes.
• Draft correspondence and memos on behalf of the president with the highest level of discretion and care.
• Answer phone for the president and take messages or field / answer all routine and non-routine questions.
• Create and maintain efficient departmental filing and database management systems.
• Must have a proven ability to maintain confidentiality and manage sensitive data and information.
• Must have strong organizational skills and the ability to prioritize multiple competing tasks seamlessly and with excellent attention to detail.
• Seamlessly coordinate with chief of staff office and senior logistics administrator on continuous basis, including preparation for board meetings and special events.

Qualifications and Education Requirements

• Bachelor’s Degree or more preferred
• 10 to 20 years of experience providing support to senior executive leaders
• Ability to periodically travel and assist president as needed for key meetings / events for the Foundation

Required Skills

• Superior attention to detail and active listening to understand purpose of meetings and direction being given.
• Superior time-management skills and ability to self-direct through multiple concurrent assignments.
• Judgment and discretion to make well-reasoned, independent recommendations and decisions on matters of significance in tandem with the Chief of Staff, as needed.
• Excellent ability to work with other administrative staff, executive assistant’s and associates across teams and across Blank Family of Businesses.
• Excellent oral and written communications skills.
• Service oriented.
• Excellent time management, multi-tasking, and organizational skills.
• Excellent interpersonal skills and ability to communicate effectively with all levels of personnel.
• Resourcefulness and problem-solving skills.
• High drive to succeed, follow through and results orientation.
• Excellent listener and ability to think quickly.
• Polish, poise, professionalism, and tact.
• Proactive, high initiative, proven ability to anticipate needs.
• Advanced proficiency with Microsoft Office Suite - Outlook, Power Point, Excel, Word, Adobe Acrobat, Publisher, Constant Contact and Access or similar related databases.