Job Description

Executive Assistant to General Manager / / M-F : am to pm

Must have years public sector experience

The most important things are that they are experienced with heavy calendaring / scheduling, Outlook / MS Word / PowerPoint / Adobe Pro, and are organized / detailed oriented / can proofread well.

Scheduling

Experience with heavy calendaring / scheduling various meetings with large groups of attendees, both internal and external, requiring the review of a multitude of different calendars to find mutually available time slots and / or working with various external assistants to find mutually available time slots.

Experience and comfort working with last-minute requests requiring immediate attention, and / or rescheduling of multiple meetings.

Ability to create calendar invites with virtual meeting platforms such as MS Teams / Zoom.

Technology

Experienced with Windows, MS Word, PowerPoint, Excel, Adobe Pro, Outlook, MS Teams, Zoom, DocuSign, iPhones and iPads.

Ability to troubleshoot and resolve minor technology issues related to computer camera / audio systems for virtual meetings on behalf of GM and GM meetings in conference rooms using windows systems and conference room devices.

Experience with electronic filing systems; Ability to navigate and electronically file away documents in Windows, SharePoint / OneDrive ( incoming / outgoing correspondence, memos, presentations, notes, etc.)

Multi-tasker / Customer Service

Experienced customer service skills and comfortable working with high-level Executives, Appointed Officers, Elected Officials, and external stakeholders, while establishing and maintaining relationships.

Ability to determine priorities and juggle multiple incoming tasks, answer incoming phone calls and in-person inquiries from the GM, Executives, Staff, Directors, and the general public.

Organized / Detail Oriented

Experience proofreading, formatting, and finalizing executive level correspondence, talking points, reports, presentations, and memorandums that are consistent with our agency formatting standards, addressed to various recipients, including Staff, Elected Officials, Legislators, the media, and other various entities.

Experience drafting PowerPoints, talking points, reports, memos / correspondence, etc. for the GM, by working with the appropriate Executives to gather the information and content, and ultimately finalizing and sending out to the recipient(s) on behalf of the GM.

Independent & Takes Initiative

Ability to be assertive, confidently communicate and direct the GM in order to ensure he is staying on top of his schedule and making meetings, responding / following up on any urgent emails.

Ability to always be thinking ahead, examples :

Ensuring any prep meetings or materials ( talking points and presentations) are scheduled or prepared ahead of press conferences, speaking engagements, meetings, etc.

this may sometimes require following up and setting internal deadlines with Executives who can assist with providing this information or briefing the GM.

Ensuring any last-minute changes to meetings, new updates on projects, press events, are clearly and efficiently communicated to the GM, Executives, Directors and / or necessary staff.

Other

Ability to learn Procurement / PO / MDD system processes, track / log budget items, purchase business items, prepare check requests, expense reports, travel orders and reimbursements.

Ability to plan the GM's travel engagements (flight, hotel, car), prepare itineraries, and track all out of pocket expenses by the GM.

Cost Center : OCR Cap Compliance Support

Experience : Three () years of professional verifiable experience providing administrative support to an executive manager, board officer or related experience.

Education : Possession of a high school diploma, GED or equivalent.

Ability to pass Background and Drug Screen if Required by Client

Gopuff’s mission is to make daily life effortless. We want to be the go-to solution for immediate, everyday shopping needs.

Whether you’re shopping for grocery, home, baby or pet essentials, we want your experience to be shockingly fast, frictionless and unmatched.

Gopuff has a network of small warehouses, called micro-fulfillment centers, in hundreds of cities and towns across the U.

S. We store about 3,000 products in each micro-fulfillment center, so when you order, your stuff comes directly from us to you.

We don’t charge crazy surge pricing because we’re not a courier service, and because we’re delivering direct instead of picking it up from the store, we deliver fast.

Our motto is : Order in seconds, delivered in minutes. We are looking for an experienced Executive Assistantto assist with administrative duties.

The highly successful candidate will keep the executive that they support organized, productive and informed, while also helping to run the day-to-day operations of the office.

You Will :

• Play a key role in running of the GoPuff office in San Francisco and Concord, CA
• Drive and manage project to establish key processes in our Retail business
• Perform an extensive array of administrative tasks (manage calendars, scheduling, book travel)
• Coordinate cross departmental duties and meeting for internal and external clients
• Assist in coordinating reservations and clients visiting the office
• Prepare responses to correspondence
• Create and modify documents such as Contract Request Forms, invoices, reports, memos, and letters using word processing, spreadsheet, etc.
• Maintain confidentiality in all aspects of third party and staff information
• Coordinate travel for Executive team members and visitors
• Identify, prioritize and resolve issues in a proactive manner
• Possess an ability to preemptively foresee needs of the office and Executive(s)
• Create the space and office plan to support our growing company
• Manage interaction with third parties to ensure site safety and adherence to policy.
• Work with various partners such as Facilities Team to support office maintenance projects as well as Tech team to ensure office technology is functioning properly
• Assist in coordinating new hire set-up; creating fobs / keys and setting up desk space for new employees in conjunction with the Onboarding team
• Assist with sorting and delivering incoming mail to all departments and employees as well as coordinating any outgoing shipments and mail
• Act as the jack-of-all-trades who supports the staff and keeps the office running smoothly and efficiently
• Jumps in to help out teams who are under a high workload and picks up critical tasks if needed

You Have :

• Bachelor's degree required
• 3+ years in administrative capacity with partners or executives preferred
• Advanced computer proficiency and working knowledge of Microsoft Office and Gmail
• Excellent oral communication skills, writing skills, organizational and problem solving skills
• Ability to interact effectively with internal management and various levels of external parties
• Attention to detail with the ability to manage multiple priorities and responsibilities
• Ability to work well either independently or as part of a team
• Proven ability to consistently and positively contribute in high-paced, and changing environment

Benefits We want to help our employees stay safe and healthy! We offer comprehensive medical, dental, and vision insurance, optional FSAs and HSA plans, 401k, commuter benefits, supplemental employee, spouse and child life insurance to all eligible employees.

Gopuff employee discount-Career growth opportunities-Internal rewards programs-Annual performance appraisal and bonus-Equity program*Not applicable for contractors or temporary employees.

About Us Korn Ferry is a global organizational consulting firm. We help clients synchronize strategy and talent to drive superior performance.

We work with organizations to design their structures, roles, and responsibilities. We help them hire the right people to bring their strategy to life.

And we advise them on how to reward, develop, and motivate their people. Our 10,000 colleagues serve clients in more than 50 countries.

We offer five core solutions :

• Organizational Strategy
• Assessment and Succession
• Talent Acquisition
• Leadership Development
• Total Rewards Job description Talent matters at Korn Ferry, so we have created a colleague-centric culture where everyone has the opportunity to make an impact - on our business, on our clients' businesses, and on their own careers.

Some of the things that make our culture special :

• Creativity -We look to one another to generate innovative solutions, not only for our clients butalso for ourselves.
• Collaboration -We work in an open environment with a borderless mentality, sharing theexpertise of our team members around the world.
• Performance -We are committed to exceeding client expectations, so high performance levelsare a given.
• Inclusivity -We encourage everyone to contribute to the success of the business; there is norole at Korn Ferry that is insignificant.
• Integrity -We believe that how you go about business is as important as business results.
• Agility -We work in a fast-moving, dynamic industry where change is the only constant andflexibility is key to our success.

KEY RESPONSIBILITIES The Executive Assistant provides high-level support to designated senior leaders within Korn Ferry Leadership and Talent Consulting.

Primary responsibilities include but are not limited to :

• Maintain daily schedules including internal meetings, conference calls involving multiple time zones, setting video conferences, and client meetings
• Coordinate travel schedules, both domestic and international
• Prepare and submit bi-monthly accurate expense reports for leaders and reconcile statements
• Update business development database (Salesforce.com) and prepare reports for review
• Serve as a central point of contact for administrative inquiries.
• Create PowerPoint presentations (pitch decks), Word documents (contracts), and other business documents
• Represent the organization and leaders to internal and external parties as required
• Assist with other duties such as file maintenance, photocopying, scanning, mailings, trouble shooting, and meeting planning
• Collaborate with peers and other colleagues to support the broader team; assist with standard administrative duties, such as preparing and proofreading documents and researching information.
• Support other colleagues when possible, providing timely answers to requests
• Assist with office management duties as needed.
• Other duties as assigned. LEADERSHIP CHARACTERISTICS Outstanding Communication Skills. Must demonstrate competence and ease communicatingwith senior executives and their teams, as characterized by excellent verbal skills on the telephone and written skills in drafting and editing client-facing documents.

Intelligence and Intellectual Curiosity. Must be genuinely interested in learning aboutbusiness and industry characteristics / needs.

Need the ability to quickly learn industry / company fundamentals. Needs sufficient conceptual skills to understand broad industry concepts.

High Energy Level. Must work on multiple assignments simultaneously, adhere to best practiceguidelines. Must be willing to work hours required to complete the assignment.

Contribution to Team and Resources. Must be recognized as a natural team player who isinvested in the success of the team as a whole.

Entrepreneurial Spirit. Works with minimal direction; is a self-starter. Efficiency. Works with multiple teams and prioritizes task effectively.

Embraces the factthat Korn Ferry teams must prioritize client needs above all while adhering to the highest quality standards.

Persistence and Thoroughness. Ability to work in a fast-paced work environment, able toassertively navigate organizational structures, but with sensitivity and finesse.

Reliably complete necessary paperwork and follow procedures effectively. Discretion. Must project an understanding and appreciation for the confidentiality of client andcandidate information and protect it as appropriate.

EDUCATION, EXPERIENCE & OTHER QUALIFICATIONS

• A high school diploma or equivalent is required; a bachelor's degree is preferred.
• Minimum of three years of relevant work experience as an administrative or executive assistant supporting senior leaders in a business environment required, ideally in a professional services firm.
• Demonstrated track record of sound judgment and professionalism with the ability to work with senior level executives across multiple business lines and regions.
• High degree of interpersonal and professional savvy across varying levels of internal management, staff, clients, and associates.
• High level of business acumen; able to make timely decisions and drive to action.
• Strong analytical skills and ability to translate to operational processes.
• Must be able to work independently with little supervision, be detail-oriented, flexible in terms of hours / responsibilities, and able to organize and prioritize multiple deadlines.
• Excellent organizational capabilities, with high degree of prioritization.
• Excellent written and verbal communication skills; customer service focused with excellent phone etiquette.
• Proficiency in the Microsoft Office suite; excellent calendar management skills (Outlook) preferred and intermediate to advanced skills in PowerPoint preferred.

High proficiency in Teams and / or Sharepoint and OneDrive for file management.

• Proficiency in internet and internal research - use of critical thinking and alternative methods is a must.
• Technical skills and ability to learn new systems are a must, including (but not limited to) Office 365 products, Zoom and other video conferencing software, SAP Concur, Salesforce.

com, and internal platforms at Korn Ferry.

• Client management / service experience highly preferred.
• Experience in the talent management field a plus. Salary Range $70,000.00 - $100,000.00 Salary range represents the compensation Korn Ferry expects to pay to a candidate with the minimum requirements for the job posted.

Korn Ferry offers competitive compensation and benefits commensurate with experience. Korn Ferry Benefits The Korn Ferry Cares Wellbeing Platform offers Employees health benefits (Medical, Dental, Vision, Short Term Disability, Basic Life and Accidental Death & Dismemberment), Critical Illness, Accident Injury, Hospital Indemnity, and Legal Insurance.

Employees are eligible to enroll in Korn Ferry's Tax Deferred Savings plan 401(k). Employee Stock Purchase Program is available to all permanent employees who work 20 hours or more after 6 months of service.

Employees are eligible to receive a total of 15 days vacation annually plus paid time off for 16 company holidays. Full time eligible employees will accrue sick time commencing on the first date of employment at the rate of 3.

33 hours per pay period for an annualized maximum of 80 hours. Internal Mobility at Korn Ferry If you currently work for Korn Ferry or one of our affiliates, you must be eligible to apply for a different position within Korn Ferry to use the Careers Site.

If you accept such a position, your benefits programs and Human Resources policies may change. Please consult with your HR contact for the new position concerning application eligibility, including any immigration / visa needs, benefit programs, and HR policies applicable to that position.

Korn Ferry is an Equal Employment Opportunity / Affirmative Action Employer - Minority / Female / Disability / Veteran. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status or any other characteristic protected by federal, state, or local law.

The Executive Assistant provides complex, confidential administrative support to executives in assigned Business Unit / function on matters of significance requiring knowledge of policies and procedures supporting business operations.

As an integral part of the team, this role will be comfortable working in a fast-paced environment, juggle competing priorities, and work with little supervision.

As a key point of contact for the team, organizational skills and a positive attitude are an absolute must. The role requires the ability to recognize inefficiencies and implement streamlined processes and solutions.

The role also requires openness to pivot responsibilities as needed based on priorities. What You’ll Work On

• Perform complex and confidential administrative support requiring knowledge of policies and procedures to support business operations.
• Support executives by proactively managing complex calendars and resolving any conflicts, scheduling all weekly and monthly meetings, and coordinate other meeting requests.
• Communicate with all levels of executive management and staff effectively and efficiently; provide information which requires the use of judgment and interpretation of policies and procedures.
• Inform management of administrative decisions, established policies and background.
• Research and summarize a variety of information including review for thoroughness and accuracy.
• Arrange complicated domestic and international travel for executives and compile expense reports as requested (experience w / Certify is a plus).
• Partner with colleagues to manage, plan and coordinate recurring and special projects as well as internal and external executive-sponsored event planning
• Provide backup support for other executive assistants and executive staff as needed
• Understand the Sunshine Act and appropriately track HCP expenses for compliance reporting
• Proactively anticipate and identify needs and concerns and address them head on.
• Compile PowerPoint slides for company meetings and presentations
• Greet all VP guests and manage their activities while on campus
• Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.
• Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company.
• Ensure other members of the department follow the QMS, regulations, standards, and procedures.
• Perform other work-related duties as assigned What You Contribute
• Bachelor’s degree with 6+ years of administrative support at the executive level required, or equivalent work experience
• Experience at public company preferred
• Strong executive presence and demonstrated leadership skills, good judgment, and the ability to effectively interface with employees and leaders at all levels
• Excellent verbal and written communication skills with a knack for articulating complex issues to others
• A consummate professional with exceptional interpersonal skills, including the ability to always handle sensitive situations and confidential information with tact and discretion
• The ability to prioritize assignments while working on multiple projects with moving deadlines simultaneously
• Organized and detail-oriented, technology literate, and highly proficient in all Microsoft Office tools Working Conditions General office environment.

The employee is frequently required to stand, walk, sit, and reach with hands and arms, and to use a computer, sitting for extended periods.

Specific vision abilities required by this job include ability to read, close vision, distance vision, color vision, peripheral vision, and depth perception.

Annual Base Salary Range : $90,092 - $137, / year We offer a competitive compensation package plus a benefits and equity program, when applicable.

Individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location.

What We Offer · A collaborative teamwork environment where learning is constant, and performance is rewarded.· The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.

A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, an employee stock purchase plan, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).

Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures, and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need.

Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada, and Australia, and through distributors in select international markets.

The Penumbra logo is a trademark of Penumbra, Inc.Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws.

If you reside in the State of California, please also refer to .For additional information on Penumbra’s commitment to being an equal opportunity employer, please see .

Imperative Recruiting (3rd party recruiting firm) is hiring on behalf of Client :

Exciting opportunity for an experienced EA to grow with an innovative professional speaker and consultant in the DEI space.

The ideal candidate will provide top-level assistance They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf.

Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

This role will be 1099 contractor, starting 20-25 hours per week with the potential to increase to up to 40 hours / week over the next 5-6 months.

This opportunity is completely remote, however client is looking for candidates based in Oakland, California or surrounding areas.

Responsibilities

• Calendar management for executives
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives

Qualifications

• 3+ years experience supporting an executive
• Proficient in Microsoft Office suite
• Expert in Google Drive (Docs, Sheets, Slides, etc)
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• Ability to travel with executive when needed
• Previous experience assisting a professional speaker
• Tech-savvy

Candidates with an interest or previous experience in DEI field highly preferred.

Hourly rate : $25-$32 / hour DOE

Ability to start ASAP