Executive Assistant

Temporary

An entertainment organization in New York City is currently seeking an experienced Administrative professional to join their staff as their new Executive Assistant.

This is a Hybrid opportunity requiring the qualified professional to work onsite a few days a week.

Responsibilities :

The Executive Assistant will :

  • Act as a liaison between the Chief Digital Officer (CDO) and internal and external partners
  • Building good relationships amongst the team and gather departmental reports and ensure timeliness
  • Drive efficiencies across the team by helping to build on-boarding for new team members and processes and trainings for existing members
  • Gate-keep and monitor the flow of multi-platform communications to and from the CDO
  • Provide department leaders with recommendations and consultation to improve teamwork across the organization
  • Keep executive organized with logistics, meetings, and emails throughout the day
  • Manage extensive executive calendar, schedule meetings on a regional and global scale, arrange conference calls and travel (domestic & international), etc.
  • Engage in the onboarding process for new staff and department interns as required alongside HR
  • Manage the gift process, charity events, and contributions
  • Manage invoice processing utilizing he SAP accounts-payable system; open and track department PO’s, & manage vendor relationships
  • Perform other duties, as needed

Qualifications :

  • 10+ years of experience in a high-level Administrative role (i.e., Chief of Staff, Coordinator, and / or Executive Assistant)
  • Associate's and / or Bachelor's Degree
  • Experience across several business lines including legal, creative, and technical.
  • Computer savvy
  • Microsoft Office Suite proficient
  • Solid problem solving and time management skills
  • Exceptional phone etiquette
  • Great interpersonal skills
  • Excellent communication skills (written and verbal)
  • Strong attention to detail
  • Highly organized
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Medidata : Power Smarter Treatments and Healthier People

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Executive assistant

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The Opportunity

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The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan.

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Administrative

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Compile documents for travel-related meetings.

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Search Coordination

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Requirements

What We’re Looking For

  • Bachelor’s degree preferred
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  • Strong communicator : Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike.
  • Natural collaborator : desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed.

Collaborative team player, with a track record of maximizing the team as well as individual performance.

About Us

Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers.

We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose.

We believe that together we can transform people, organizations and the world through leadership.

What It’s Like to Work Here

We operate as one unified team with expertise across industries, functions and geographies. Our organization can be described as high performing and collaborative combined with a caring and respectful culture.

We are proud to have made connections and live our values through our Employee Resource Groups and DE&I initiatives :

  • B@EZ - Blacks at Egon Zehnder
  • EZ+ at Egon Zehnder - LGBTQ+ at Egon Zehnder
  • HOLA Hispanic / LatinX Organization for Leadership Advancement
  • AZN Asian American, South Asian or Pacific Islander at Egon Zehnder
  • EZLiving - Healthy Lifestyle
  • Families at Egon Zehnder

Our Offices

Since its founding in a Zurich townhouse in 1964, Egon Zehnder has grown to 63 offices in 36 countries. We have 2300 global employees and 450 US employees.

Our U.S. Offices include Atlanta, Boston, Chicago, Dallas, Houston, Los Angeles, Miami, New York, Palo Alto, San Francisco, and Washington D.C.

At Egon Zehnder, employee safety, well-being, and engagement is a top priority and at the core of our culture. Egon Zehnder United States is operating under a hybrid model which requires all U.

S. employees, in all positions, to work in-person at least 50% of available working days each month in the Egon Zehnder office for which they are aligned.

U.S. employees can work remotely during the remaining days of the month. The policy is subject to change by Egon Zehnder at any time.

We require proof of vaccination for employees to work in the office. Vaccination and in-office requirements are subject to applicable law, including any reasonable accommodations required by law.

Egon Zehnder is committed to creating and fostering a culturally diverse, equitable and inclusive organization. We recognize the value in a wide range of ideas, perspectives, experiences and skillsets in our workplace.

To learn more about Egon Zehnder’s continued commitment to diversity and inclusion, please visit : https : / / www.egonzehnder.

com / diversity-initiatives.

Benefits

  • Hybrid work model, 50% in office / 50% remote*
  • 401k company match and additional discretionary employer contribution
  • Comprehensive Health Plan medical, dental, vision, life insurance, long-term disability
  • Employee Assistant program (EAP)
  • Paid parental leave
  • Personal Time Off paid vacation, sick time, volunteer days
  • Paid holidays including week off between Christmas and New Year’s

Salary

  • The salary range for this position is $85,000-$95,000 base + paid OT + discretionary bonus. Actual compensation will depend on several factors including but not limited to geographic location, education, work experience and skill level.
Full-time
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