Temporary

About Eleven Recruiting

We are a specialized technology staffing agency supporting professional and financial services companies. Why do we stand out in technology staffing?

We listen and act as advisors for our candidates on how they can best add value, find interesting projects, and pave a path for career advancement.

We advocate for best pay, diversity in tech, and best job-fit for every candidate we place.

And our client is seeking an Executive Assistant to join their team.

As an Executive Assistant, you would be responsible for providing high level administrative support to executive level management, as well as business support to the Chief of Staff.

Responsibilities :

  • Prepare executive summaries, presentations, correspondence, and memos
  • Maintain and update contact database information
  • Manage meeting calendars, scheduling, and travel arrangements
  • Maintain department files and documents, including organization charts and distribution lists
  • Manage agendas and facilitate meetings, including taking notes and following up on action items
  • Prepare and review expense reports for executives and their direct reports
  • Communicate issues to executives in a timely fashion and provide solutions
  • Provide backup to fellow executive assistants, answer and direct calls
  • Handle confidential and sensitive information with discretion, and anticipate executive’s and organization’s needs

Qualifications :

  • Bachelor’s Degree from an accredited University preferred, but not required
  • 3-5+ years experience as an Executive Assistant to C-Suite Executives
  • Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • Highly organized and able to multi-task and manage multiple projects and competing priorities without sacrificing accuracy or efficiency
  • Excellent verbal and written communication skills
  • Strong analytical, problem-solving, and critical-thinking skills
  • Strong collaboration and team building skills
  • Experience with ExpenseWire, ASCEND, and ShorTel preferred
  • Experience in Financial Services, particularly broker / dealer preferred
  • Experience in Information Technology organizations preferred

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About Eleven Recruiting

We are a specialized technology staffing agency supporting professional and financial services companies. Why do we stand out in technology staffing?

We listen and act as advisors for our candidates on how they can best add value, find interesting projects, and pave a path for career advancement.

We advocate for best pay, diversity in tech, and best job-fit for every candidate we place.

And our client is seeking an Executive Assistant to join their team.

As an Executive Assistant, you would be responsible for providing high level administrative support to executive level management, as well as business support to the Chief of Staff.

Responsibilities :

  • Prepare executive summaries, presentations, correspondence, and memos
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  • Manage agendas and facilitate meetings, including taking notes and following up on action items
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Medidata : Power Smarter Treatments and Healthier People

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Medidata, a Dassault Systèmes company, is leading the digital transformation of life sciences, creating hope for millions of people.

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Medidata Executive Assistants (EAs) are skilled professionals responsible for performing administrative duties of advanced degrees of complexity for the assigned Executive.

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Executive assistant

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The Opportunity

The Executive Assistant supports one consultant by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks.

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Requirements

What We’re Looking For

  • Bachelor’s degree preferred
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  • Organized multi-tasker : able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role.
  • Resourceful problem solver : ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems.
  • Self-starter : highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet.
  • Strong communicator : Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike.
  • Natural collaborator : desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed.

Collaborative team player, with a track record of maximizing the team as well as individual performance.

About Us

Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers.

We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose.

We believe that together we can transform people, organizations and the world through leadership.

What It’s Like to Work Here

We operate as one unified team with expertise across industries, functions and geographies. Our organization can be described as high performing and collaborative combined with a caring and respectful culture.

We are proud to have made connections and live our values through our Employee Resource Groups and DE&I initiatives :

  • B@EZ - Blacks at Egon Zehnder
  • EZ+ at Egon Zehnder - LGBTQ+ at Egon Zehnder
  • HOLA Hispanic / LatinX Organization for Leadership Advancement
  • AZN Asian American, South Asian or Pacific Islander at Egon Zehnder
  • EZLiving - Healthy Lifestyle
  • Families at Egon Zehnder

Our Offices

Since its founding in a Zurich townhouse in 1964, Egon Zehnder has grown to 63 offices in 36 countries. We have 2300 global employees and 450 US employees.

Our U.S. Offices include Atlanta, Boston, Chicago, Dallas, Houston, Los Angeles, Miami, New York, Palo Alto, San Francisco, and Washington D.C.

At Egon Zehnder, employee safety, well-being, and engagement is a top priority and at the core of our culture. Egon Zehnder United States is operating under a hybrid model which requires all U.

S. employees, in all positions, to work in-person at least 50% of available working days each month in the Egon Zehnder office for which they are aligned.

U.S. employees can work remotely during the remaining days of the month. The policy is subject to change by Egon Zehnder at any time.

We require proof of vaccination for employees to work in the office. Vaccination and in-office requirements are subject to applicable law, including any reasonable accommodations required by law.

Egon Zehnder is committed to creating and fostering a culturally diverse, equitable and inclusive organization. We recognize the value in a wide range of ideas, perspectives, experiences and skillsets in our workplace.

To learn more about Egon Zehnder’s continued commitment to diversity and inclusion, please visit : https : / / www.egonzehnder.

com / diversity-initiatives.

Benefits

  • Hybrid work model, 50% in office / 50% remote*
  • 401k company match and additional discretionary employer contribution
  • Comprehensive Health Plan medical, dental, vision, life insurance, long-term disability
  • Employee Assistant program (EAP)
  • Paid parental leave
  • Personal Time Off paid vacation, sick time, volunteer days
  • Paid holidays including week off between Christmas and New Year’s

Salary

  • The salary range for this position is $85,000-$95,000 base + paid OT + discretionary bonus. Actual compensation will depend on several factors including but not limited to geographic location, education, work experience and skill level.
Full-time
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