Overview

Events and trade shows are an important part of StoneX Group Inc.’s overall branding and marketing strategy. Reporting to the Vice President, Global Events, the Event Coordinator will work closely with the Global Events Team on aspects of our Global Strategy Summit, such as attendees lists, rooming lists, manifest and serve as the main point of contact for all questions coming in from the registration site, from attendees.

Duration : September 5, 2023 March 15, 2024

Responsibilities

Primary Accountabilities / Responsibilities :

• Managing all incoming questions around registration, travel, event agenda, etc.
• Manage all rooming-related questions
• Assist in review of attendee lists, rooming list, arrival / departure manifests, etc.
• Assist in review and testing of mobile apps
• Assist in review of all printed event materials, for accuracy
• Assist Global Events Team Members, as needed.

This list of duties and responsibilities is not intended to be all-inclusive and can be expanded to include other duties or responsibilities that management deems necessary

Qualifications

Minimum

• Education & Experience :
• Bachelor’s degree or equivalent degree and work experience
• 3+ years’ experience with event planning and / or registration management
• Skill Set :
• The ability to manage workloads and prioritize requests to meet deadlines
• Outstanding project management skills
• Strong proof-reading skills
• Strong problem solving and interpersonal skills
• The ability to work independently and with minimum direction
• Robust attention to the details
• Technology savvy
• Ability to utilize computer software, including MS Word, Excel, Outlook and PowerPoint
• Experience with Cvent
• Ability to travel on-site for events, as needed (estimated : 1 event in March 2024)

Class : Independent Contractor

Physical Requirements :

• Ability to sit, stand, and / or walk for 8 hrs / day
• The ability to lift up to 30 pounds

At NASCAR, you will find a community of passionate individuals who care about our sport and are united in seeing it grow.

We are a company unlike any other. We want you to bring your experience, skills and passion to our close-knit, high-energy environment in which our employees thrive and where you can prosper.

We know the key to our success is our employees and we offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally.

It won't take you long to find out that you are on the right track here at NASCAR!

The Street Team Coordinator will work alongside the Sr. Director, Marketing and Marketing Coordinator to plan and execute all grassroots programming and activations to promote the all-new Chicago Street Course race weekend, July 1-2.

Note - This is a seasonal position for the Chicago Street Course event.

Duties :

• In conjunction with Marketing team, manage the logistics and operations of in-market event functions including layout, collateral, prize management, prospecting, data management and impact.
• Manage the Chicago Street Race Promo Car, Simulator & Trophy program, planning the appearance schedule, coordinating event logistics, developing a prospect conversion plan, maintaining relationships with event contacts and delivering a positive experience for fans and partners
• Assist with planning as needed including booking entertainment, securing décor, handling contracts & COIs, coordinating schedules and managing any other needs.
• Maintains inventory logs of prizes, collateral and support items needed.
• Support in the planning and execution of race weekend programming
• Other duties as assigned

Qualifications :

• Sports marketing or event management experience a significant plus
• Self-starter who takes initiative and is able to take a project from start to finish
• Strong ability to think strategically, creatively and quickly
• Detail-oriented and organized with outstanding communication skills
• Ability to work through on-site event logistics and think operationally is a must
• True team player and collaborator
• Ability to coordinate and deliver multiple projects at once within strict deadlines
• Must be able to work extended hours and event weekends
• Valid driver's license
• Desire and ability to create and champion a vision
• Strong collaboration skills are critical
• Proficient computer skills including Microsoft Office Suite

Apply Now!

Learn more about this role and our team by applying at www.careers.nascar.com for consideration.

NASCAR is committed to fostering a diverse work environment where all employees feel valued and empowered. NASCAR is an Equal Opportunity Employer (EEO).

We seek to attract and retain the best qualified people available. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity and expression, age, national origin, disability, religion, sexual orientation, genetic information, pregnancy, veteran status or any basis that is protected by applicable law except where a bona fide occupational qualification exists.

Follow us on Twitter @NASCARJobs to stay current on all of our openings.

Overview

WHAT WE OFFER

• Competitive pay
• Health and wellness benefits plans
• Flexible vacation and holiday policies
• Paid parental leave
• 401(k) with employer matching
• Referral bonus
• Tax savings with flexible spending accounts for parking, transit, dependents, and healthcare costs
• Opportunity to work with a growing company that actively rewards and promotes its employees

WHAT YOU’LL DO

Direct, plan, coordinate and execute event and event details for large onsite and offsite client events. This includes, but is not limited to : Plan, manage, and execute operations and logistics for each event such as event registration, order food / beverage, AV, transportation, etc.

Ensure the event is consistent with client branding Research, negotiate, and secure contracts with venues, event organizers, contractors, hotels, and outside creative agenciesDevelop and maintain relationships with vendors including restaurants, conference venues, caterers, florists, etc.

Manage the event and work quickly to resolve any problems that arise

• Create, maintain, and execute the event budget within the pre-approved expenditure allotments
• Evaluate an event’s overall success and share findings with the manager
• Manage entire event process and work with event team to ensure all events are staffed, recaps are sent after all events, event ROI management, proactively create demos for events, and have back up plans in place in case any problems may arise
• Other tasks as requested by management

WHAT YOU’LL BRING

Experience and Education :

• 4+ years experience in event planning and coordination, including large-scale events
• 2+ years experience in managing multiple clients or client accounts
• Bachelor’s Degree in Marketing, Communications, Business, or equivalent experience, preferred
• Virtual event experience (security, registrations, platform design, invitations)

Skills and Attributes :

• Excellent project management, time management, and organizational skills with the ability to meet strict deadlines
• Expert attention to detail
• Strong verbal, written communication, and interpersonal skills
• Ability to multi-task
• Highly adaptable to changing priorities and needs, and thrives in a fast-paced environment
• Proficient in Microsoft Office and Google Enterprise suite of products
• Ability to work autonomously in a dynamic environment
• Ability to travel up to 20% of the time

Physical Requirements :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to :

• Regularly sit, grasp, talk and / or hear
• Occasionally walk and / or stand
• Occasionally lift and carry up to 30 pounds
• Continuous hand / eye coordination and fine manipulation
• Ability to travel via car or plane

Important Information

We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

BDS Connected Solutions. ( BDS ) is an equal opportunity employer in every aspect of employment, including but not limited to;

selection, training, development and promotion of the most qualified candidates and employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by state or local law.

BDS is committed to equal employment opportunity in all other privileges, terms and conditions of employment that may not be covered in this statement.

BDS is an at-will employer.

BDS Connected Solutions offers a complete suite of Connected Commerce solutions that blend Advocacy, Training, Retail, Virtual, Experiential, and Digital environments to influence the modern buyer, regardless of where they are on their shopping journey.

Since 1985, BDS has been inspired by innovation; as we continue to evolve as a trendsetter in today’s disruptive market, we enable our clients to do the same.

Our industry-leading experts never stop working to discover, design, and deploy custom buying solutions that empower brands to achieve and exceed their unique sales goals.

BDS is headquartered in Irvine, California with a regional office in New York City, New York. Visit us at for more information.

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Position Role / Tile : Marketing Event Coordinator

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• Coordinating event logistics and vendor management for NA sponsored events
• Contributing to a pre-event communication
• Assisting in updating event documentation
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• We provide training for your Travel Agent Certification This is a great opportunity from the comfort of your own home. If you are passionate about travel and providing exceptional customer service, we want to hear from you! we have an amazing work motto that is "Travel is not a luxury, it's a necessity.

We believe that travel is a fundamental part of life, and we strive to make it accessible to everyone. The environment is amazing, laid-back, and supportive.

We have great mentors in leadership positions who are always willing to help you grow and develop your skills. We offer an amazing opportunity with the potential to grow in the industry. Powered by JazzHR