Department

BSD OBG - Billing and Information Systems

About the Department

The Biological Sciences Division (BSD) is the largest unit of the University. Established in 1930, the BSD is comprised of faculty from the clinical and basic sciences.

In this unique academic community, a unified division delivers undergraduate, graduate, medical, and postgraduate education in the biological sciences together with outstanding patient care and world-renowned research.

The BSD currently includes approximately 135 faculty in the 10 basic science departments, over 800 faculty in 13 clinical departments, and 2400 staff members.

The BSD includes the Pritzker School of Medicine (PSOM), approximately 24 academic units, degree-granting committees, and research centers and institutes.

The BSD is located on the University's main campus in Hyde Park, 20 minutes south of downtown Chicago. The Department of Obstetrics and Gynecology has 98 clinical providers : 42 faculty members, ten clinical fellows, 28 residents, ten physician assistants, six midwives, and two advanced practice nurses providing care at the main hospital in Hyde Park and seven off site locations.

We have more than 45,000 outpatient visits, 20,000 ultrasound encounters, 2,500 deliveries, and perform over 2,500 gynecologic surgeries per year.

Our physicians see patients at several offsite locations that are managed by the Department and operate at a number of hospitals, including Munster Community hospital in Northwestern Indiana and Northwest Community Hospital in Arlington Heights.

The Department of Obstetrics and Gynecology is organized into seven clinical sections : Uro-gynecology, Gynecologic Oncology, REI, Family Planning, Maternal Fetal Medicine, General Obstetrics & Gynecology, and Minimally Invasive Surgery.

Each is led by a section chief who is responsible for carrying out the strategy set for the section. The Department is ranked on the US News and World Report "best" list.

Teaching and research are high priorities for the Department. The residency and fellowship programs are highly ranked and have a history of training leaders in healthcare.

The Department also has a significant research enterprise, engaging in population health studies, as well as research conducted in wet laboratories on tumor biology and the mechanisms of hypertensive diseases in pregnancy.

Additionally, the Section of Family Planning has established a unique research center, CI3, which focuses on reproductive policy and innovations in sexual and reproductive health.

The Department of Obstetrics and Gynecology within the BSD is looking for an innovative, driven Communications and Event Coordinator to plan, coordinate and execute departmental events, meetings, communications, and projects supporting departmental strategy and initiatives.

Using a blend of digital, copywriting, editing, and project management skills you will use events and communication to support the departmental goals and objectives fostering engagement, collaboration, and information.

You will prioritize initiatives and proactively manage the calendar establishing a cadence to facilitate collaboration with faculty and administrators on the creation and delivery of programs and content.

Job Summary

The job plans, prepares and disseminates information designed to keep the public informed of the University's perspectives, programs, and accomplishments.

Work is performed with a moderate level of guidance, and typically includes marketing, press relations, creative editorial and design services, and internal communications.

Responsibilities

Proactively research, write, and edit content for a broad range of OBG’s internal and external channels, including websites, newsletters, social media, multimedia, and more.

Assume responsibility as point person for all internal and external marketing within the Department of Ob / Gyn; include attendance and management of monthly meetings with UCM marketing team, being accountable for project deliverables, and ensuring communication is up to date and flowing well between the marketing team and the Department.

Develop and maintain working relationship with faculty members and stay abreast of ongoing work and publications, interview faculty and cover campus events to develop and execute content strategy across multiple platforms.

Implement, manage and deliver internal / external communication through effective project management, serving as the primary contact, content writer and producer / coordinator for BSD communications related to strategic priorities / goals and operational deliverables including but not limited to print, digital, and in-person initiatives.

Utilize best practices and novel concepts in issue identification, message formulation, communication delivery, and audience targeting, including the ability to use analytics to gauge and boost readership and engagement.

Assess communication tools and make recommendations for how BSD information is disseminated, including new technology and integration of communication tools and services across BSD audiences and locations.

Partner and support faculty and staff with digital, communication and research support to advance the needs of the department.

Manage all aspects of virtual and on site event planning, before during and after event, meeting strict deadlines and operating within budget constraints.

Nurture and build relationships with vendors and other industry contacts to develop and execute creative and logistical aspects of events.

Stay current, and often ahead of the curve, on event planning, design, and production trends, proactively identifying opportunities and solving operational challenges.

Train and prepare speakers for upcoming events on interfacing with event technology and optimizing presentation style for remote events.

Coordinate with internal staff, clients, vendors, and others to determine and fulfill needs for events and serve as virtual event liaison with clients and client teams.

Research resources and facilitate pre-event meetings when necessary to help staff make decisions about event design and features.

Work collaboratively with University and UCM teams and in close partnership with departments.

Set up and maintain annual online calendar (coordinate and enter the dates for special events such as, but not limited to, Grand Rounds, Morbidity and Mortality (M&M), competing regional / national conferences, and resident didactics as well as scheduled talks / presentations).

Perform copywriting and substantive editing for department members. This includes, but is not limited to, work on manuscripts, grants, applications for employment or promotion, presentations, correspondence, and promotional material.

Helps authors comply with publisher guidelines.

Apply for and fulfill requirements for CME accreditation for various presentation series.

Accurately track attendance for various presentations series.

Archiving of the presentations and attendance lists to ensure compliance requirements.

Create and maintain content and images of value and / or historical interest to the department for Department archiving.

Assists department members with locating hard to find journal articles and other resources via academic and medical databases to provide research support.

Project deliverables ensuring Ob / Gyn team is providing needed documentation to UCM Marketing; Includes : new physician bios, expansion of physician services, new locations, etc.

Ensuring both teams are adhering to project timelines and intervening to provide assistance when projections indicate we will be behind schedule.

Proof and edit marketing materials before they are sent to production.

Maintain database and archive files in the department of all marketing photos, distributed materials, and referring physician contact information.

Maintain and update departmental social media campaigns.

Plans, develops and disseminates information designed to keep the public informed of the organization's programs, accomplishments, or point of view, with moderate levels of guidance and direction.

Accomplishes assigned duties through two or more of the following : written communications; visual / graphic media, which may include Web site development and maintenance;

speeches and personal contact. The incumbent is still acquiring higher-level knowledge.

Solves a range of straightforward problems, as work assignments are difficult and broad in nature, usually requiring originality and ingenuity.

Performs other related work as needed.

Minimum Qualifications

Education :

Minimum requirements include a college or university degree in related field.

Work Experience :

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications :

Preferred Qualifications

Education :

Bachelor's degree in journalism, English, biology, or a related field.

Advanced degree in a related discipline.

Experience :

Minimum of 3 years of relevant work experience which may include copy writing, editing, communications, digital media.

Minimum of 2 years of experience in web and digital applications for creating, posting and publishing communications.

Experience in an Academic or University setting.

Working with graphic design and branding guidelines.

Writing for diverse audiences including executive teams, employees, board members, media, policymakers, and the public.

Supervisory and management experience, including management of freelancers and departmental or project budgets.

Advanced skills in Microsoft Office Suite, Excel, and reporting and visualization tools.

Preferred Competencies

Excellent interpersonal, communication and presentation skills, both written and verbal.

Outstanding critical thinking skills.

Ability to abide by confidentiality and privacy protocols.

Results oriented and committed to continuous improvement.

Accountable for high quality, value driven work that drives business outcomes.

Collaborate with team for speed, agility and innovation in work.

Strong aptitude and desire for learning new platforms, development, analytic, and presentation tools.

Proven organizational skills with attention to detail and the ability to prioritize and work on multiple projects.

Diplomacy and tact to build strong relationships, motivate and balance internal and external stakeholders.

Excellent editorial judgment, diplomacy and interpersonal skills.

Working Conditions

Office environment.

Application Documents

Resume (required)

Cover Letter (preferred)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Communications

Role Impact

Individual Contributor

FLSA Status

Exempt

Pay Frequency

Monthly

Scheduled Weekly Hours

Benefits Eligible

Drug Test Required

Health Screen Required

Motor Vehicle Record Inquiry Required

Posting Statement

The University of Chicago is an and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law.

For additional information please see the

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.

Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

At NASCAR, you will find a community of passionate individuals who care about our sport and are united in seeing it grow.

We are a company unlike any other. We want you to bring your experience, skills and passion to our close-knit, high-energy environment in which our employees thrive and where you can prosper.

We know the key to our success is our employees and we offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally.

It won't take you long to find out that you are on the right track here at NASCAR!

The Street Team Coordinator will work alongside the Sr. Director, Marketing and Marketing Coordinator to plan and execute all grassroots programming and activations to promote the all-new Chicago Street Course race weekend, July 1-2.

Note - This is a seasonal position for the Chicago Street Course event.

Duties :

• In conjunction with Marketing team, manage the logistics and operations of in-market event functions including layout, collateral, prize management, prospecting, data management and impact.
• Manage the Chicago Street Race Promo Car, Simulator & Trophy program, planning the appearance schedule, coordinating event logistics, developing a prospect conversion plan, maintaining relationships with event contacts and delivering a positive experience for fans and partners
• Assist with planning as needed including booking entertainment, securing décor, handling contracts & COIs, coordinating schedules and managing any other needs.
• Maintains inventory logs of prizes, collateral and support items needed.
• Support in the planning and execution of race weekend programming
• Other duties as assigned

Qualifications :

• Sports marketing or event management experience a significant plus
• Self-starter who takes initiative and is able to take a project from start to finish
• Strong ability to think strategically, creatively and quickly
• Detail-oriented and organized with outstanding communication skills
• Ability to work through on-site event logistics and think operationally is a must
• True team player and collaborator
• Ability to coordinate and deliver multiple projects at once within strict deadlines
• Must be able to work extended hours and event weekends
• Valid driver's license
• Desire and ability to create and champion a vision
• Strong collaboration skills are critical
• Proficient computer skills including Microsoft Office Suite

Apply Now!

Learn more about this role and our team by applying at www.careers.nascar.com for consideration.

NASCAR is committed to fostering a diverse work environment where all employees feel valued and empowered. NASCAR is an Equal Opportunity Employer (EEO).

We seek to attract and retain the best qualified people available. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity and expression, age, national origin, disability, religion, sexual orientation, genetic information, pregnancy, veteran status or any basis that is protected by applicable law except where a bona fide occupational qualification exists.

Follow us on Twitter @NASCARJobs to stay current on all of our openings.

Overview

WHAT WE OFFER

• Competitive pay
• Health and wellness benefits plans
• Flexible vacation and holiday policies
• Paid parental leave
• 401(k) with employer matching
• Referral bonus
• Tax savings with flexible spending accounts for parking, transit, dependents, and healthcare costs
• Opportunity to work with a growing company that actively rewards and promotes its employees

WHAT YOU’LL DO

Direct, plan, coordinate and execute event and event details for large onsite and offsite client events. This includes, but is not limited to : Plan, manage, and execute operations and logistics for each event such as event registration, order food / beverage, AV, transportation, etc.

Ensure the event is consistent with client branding Research, negotiate, and secure contracts with venues, event organizers, contractors, hotels, and outside creative agenciesDevelop and maintain relationships with vendors including restaurants, conference venues, caterers, florists, etc.

Manage the event and work quickly to resolve any problems that arise

• Create, maintain, and execute the event budget within the pre-approved expenditure allotments
• Evaluate an event’s overall success and share findings with the manager
• Manage entire event process and work with event team to ensure all events are staffed, recaps are sent after all events, event ROI management, proactively create demos for events, and have back up plans in place in case any problems may arise
• Other tasks as requested by management

WHAT YOU’LL BRING

Experience and Education :

• 4+ years experience in event planning and coordination, including large-scale events
• 2+ years experience in managing multiple clients or client accounts
• Bachelor’s Degree in Marketing, Communications, Business, or equivalent experience, preferred
• Virtual event experience (security, registrations, platform design, invitations)

Skills and Attributes :

• Excellent project management, time management, and organizational skills with the ability to meet strict deadlines
• Expert attention to detail
• Strong verbal, written communication, and interpersonal skills
• Ability to multi-task
• Highly adaptable to changing priorities and needs, and thrives in a fast-paced environment
• Proficient in Microsoft Office and Google Enterprise suite of products
• Ability to work autonomously in a dynamic environment
• Ability to travel up to 20% of the time

Physical Requirements :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to :

• Regularly sit, grasp, talk and / or hear
• Occasionally walk and / or stand
• Occasionally lift and carry up to 30 pounds
• Continuous hand / eye coordination and fine manipulation
• Ability to travel via car or plane

Important Information

We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

BDS Connected Solutions. ( BDS ) is an equal opportunity employer in every aspect of employment, including but not limited to;

selection, training, development and promotion of the most qualified candidates and employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by state or local law.

BDS is committed to equal employment opportunity in all other privileges, terms and conditions of employment that may not be covered in this statement.

BDS is an at-will employer.

BDS Connected Solutions offers a complete suite of Connected Commerce solutions that blend Advocacy, Training, Retail, Virtual, Experiential, and Digital environments to influence the modern buyer, regardless of where they are on their shopping journey.

Since 1985, BDS has been inspired by innovation; as we continue to evolve as a trendsetter in today’s disruptive market, we enable our clients to do the same.

Our industry-leading experts never stop working to discover, design, and deploy custom buying solutions that empower brands to achieve and exceed their unique sales goals.

BDS is headquartered in Irvine, California with a regional office in New York City, New York. Visit us at for more information.

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Position Role / Tile : Marketing Event Coordinator

Location : Chicago, IL

Responsibility :

• Coordinating event logistics and vendor management for NA sponsored events
• Contributing to a pre-event communication
• Assisting in updating event documentation
• Collecting and sorting follow on and outcomes from events
• Assisting in execution of NA events in-person, hybrid and virtual, trade shows and client / channel conferences
• Assisting in post-event content creation and distribution via Marketo as well as copy writing for social media promotion.

Technical and non-technical skills may include :

• Marketing, promotional and / or event planning skills required
• Strong, efficient yet creative writing skills including knowledge of AP style.
• Excellent organizational and time management skills as well as experience with project management
• Ability to work under pressure
• Basic understanding of technology associated with event sites; Ariba, Marketo, and Workfront
• Microsoft Ecosystem knowledge, including SharePoint, Excel, PowerPoint

Overview

Events and trade shows are an important part of StoneX Group Inc.’s overall branding and marketing strategy. Reporting to the Vice President, Global Events, the Event Coordinator will work closely with the Global Events Team on aspects of our Global Strategy Summit, such as attendees lists, rooming lists, manifest and serve as the main point of contact for all questions coming in from the registration site, from attendees.

Duration : September 5, 2023 March 15, 2024

Responsibilities

Primary Accountabilities / Responsibilities :

• Managing all incoming questions around registration, travel, event agenda, etc.
• Manage all rooming-related questions
• Assist in review of attendee lists, rooming list, arrival / departure manifests, etc.
• Assist in review and testing of mobile apps
• Assist in review of all printed event materials, for accuracy
• Assist Global Events Team Members, as needed.

This list of duties and responsibilities is not intended to be all-inclusive and can be expanded to include other duties or responsibilities that management deems necessary

Qualifications

Minimum

• Education & Experience :
• Bachelor’s degree or equivalent degree and work experience
• 3+ years’ experience with event planning and / or registration management
• Skill Set :
• The ability to manage workloads and prioritize requests to meet deadlines
• Outstanding project management skills
• Strong proof-reading skills
• Strong problem solving and interpersonal skills
• The ability to work independently and with minimum direction
• Robust attention to the details
• Technology savvy
• Ability to utilize computer software, including MS Word, Excel, Outlook and PowerPoint
• Experience with Cvent
• Ability to travel on-site for events, as needed (estimated : 1 event in March 2024)

Class : Independent Contractor

Physical Requirements :

• Ability to sit, stand, and / or walk for 8 hrs / day
• The ability to lift up to 30 pounds